The document discusses how to optimize Google applications to support the work of an e-secretary. It covers utilizing features in Gmail like labels, signatures, auto-reply, and forwarding to simplify email management. Google Drive is reviewed for creating, uploading, downloading, and sharing files. Google Keep, Calendar and Contacts are mentioned for reminders and organization. Google Forms is outlined for creating surveys and collecting responses. The document also touches on using Google Meet, Chat and Hangouts for communication. The overall goal is to leverage information technology through various Google tools to streamline administrative tasks.

1. Pelatihan E - Secretary
Oleh :
• SYAIFUL AHDAN, M.T
• DEDI DARWIS, M.Kom
Universitas Teknokrat Indonesia, July 17, 2018

2. 1.Introduction to E-Secretary
2.Optimization of Google Features
1. Google Mail, Google Drive, Google Form
2. Google Office ( Docs, Sheet, Slide)
3. Google Communication ( Meet, Chat, Hangout)
4. Google Organize ( Keep, Calender, Contact)
5. Google Assistant
3. E-Filing
4. Slide Share
Outline

3. Reference
• google.com
• Manual Guide Google Aplication

4. learning objective
• Simplify the Job of Secretary Profession by Utilizing
Information Technology
• Utilizing Google Applications in support of Secretary Work
• Utilization of Mobile Applications in support of
Administrative Work

5. Secretary

6. E-Secretary

7. E-Sekertaris ..... ?
sebuah profesi administratif yang bersifat asisten atau
mendukung. Gelar ini merujuk kepada sebuah pekerja
kantor yang tugasnya ialah melaksanakan perkerjaan rutin,
tugas-tugas administratif, atau tugas-tugas pribadi dari
atasannya. dengan memanfaatkan Teknologi Informasi.

8. Supporting Applications
Office Aplication
Reminder Aplication
Cloud-Based Storage
E-Ticketing
Communication

10. Google Mail
Universitas Teknokrat Indonesia, July 17, 2018

11. 1.Manage Labels
2.Adding a Signature
3.Email Auto Replay
4.Filter and Blocked Address
5.Auto Forward Gmail
Outline

12. Sign In to your Account

13. 1. Manage Labels #1
No Labels
Labels

14. 1. Manage Labels #2
Click Checkbox
3
2Click
2
4

15. 2. Adding a Signature #1
Description
Image

16. 2. Adding a Signature #2
2
Click Setting
1
Click Icon
3 Click Signature

17. 3. E-Mail Auto Replay #1

18. 3. E-Mail Auto Replay #2
2
Click Setting
1
Click Icon
3
Click Vacation Responder on

19. 4. Filter and Blocked Address #1
2
3
4
5
Click Forwarding and POP/IMAP
Click Create New Filter
Click Setting
1
Click Icon
Create a new filter

20. 5. Auto Forward Gmail #1
2
3
4
5
Click Forwarding and POP/IMAP
Click Add a Forwarding Address
Click Setting
1
Click Icon
Enter a new Forwarding email
Address :

21. 5. Auto Forward Gmail #2
6 7 Click OK
check the inbox on email syaiful ahdan@gmail.com
Click Proceed
8

22. 5. Auto Forward Gmail #3
9 Copy Confirmation Code : 881685150

23. 5. Auto Forward Gmail #4
2
10 Paste Confirmation Code : 881685150
11 Click Verify

24. 5. Auto Forward Gmail #5
12 Click Link Confirmation

25. 5. Auto Forward Gmail
12 Click Link Confirmation
13 Click Confirm

26. Google Drive
Universitas Teknokrat Indonesia, July 17, 2018

27. 1.Create File/Folder
2.Upload File/Folder
3.Download File/Folder
4.Share File/Folder
Outline

28. Google Drive

29. 12
Access google drive

30. 1
1. Create Folder / Document
2
3

31. 2. Upload File/Folder
1
2

32. 3. Download File/Folder
1
2

33. 4. Share File/Folder
1
2

34. Google Keeps
Universitas Teknokrat Indonesia, July 17, 2018

35. Access Google Features
1
2

36. 1. Create Notes
1
2
3

37. 2. Reminders
1
2

38. Google Office
Universitas Teknokrat Indonesia, July 17, 2018

42. Google Forms

43. Uses for Google Forms
• Survey/Feedback
• Assessment/Evaluation
• Program Proposals
• RSVP
• Registration
• Reservations
• Quiz

44. Requirement
• Questionnaire Form
https://docs.google.com/forms/d/e/1FAIpQLScFfPWbb3kKhjH8fJu1JM3Rn4X0HW1GGUmtxku9SQuF3nSTYA/viewform

45. Output Kuesioner

46. Access Google Features
1
2
3

47. Form a Template

48. Creating a Form from Scratch
Name your form

49. Add a Question
Header/Text
Image
Video
New Section/Page
Adding Elements

50. • Short/Long Answer
• Multiple Choice
• Checkbox/Dropdown
• Upload a File
• Likert Scale
• Grid
• Date
• Time
Question Types

51. Limit to One Response
Setting

52. Email or Get a Link
Send/Share Form

53. Select the Palette Tool
Insert an Image
Choose a Theme or Upload Your Own Photo
Changing the Background

54. Individual or Summary of Responses Total #
Create Spreadsheet
Spreadsheet can be
downloaded as Excel
document
Responses

55. Google Meet

56. Video Conference on Mobile Device

57. 1

58. 2

59. join the video meeting

60. join the video meeting
To join the video meeting, click this link: https://meet.google.com/iki-noju-ipk
Otherwise, to join by phone, dial +1 224-650-8750 and enter this PIN: 644
292 507#