Manager's Guide to flexibility request by staff
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This document discusses key considerations for managers in evaluating requests for flexible working arrangements from staff. It outlines several questions managers should think about, such as the type of flexibility being requested, the potential effects on their team, concerns of their own manager, and how to ensure flexibility works effectively for all parties while complying with legal responsibilities. The document provides examples of flexibility options and advises managers to consider negotiation areas and reporting options when discussing arrangements with staff.
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Manager's Guide to flexibility request by staff
- 1. Image credit to fiveoclockclub.com What to think in discussing flexible working arrangement
- 2. Your staff requested to have flexible working arrangement Here are the thinking steps most likely to go through in managing request on flexibilityImage credit to catmedia.com
- 3. Consider what is in the mind of staff… How should I approach my manager to talk about this? Is there even a chance that I will get this flexibility request approved? What is flexibility according company? The steps that I most likely to go through to request? Is my boss or manager open to flexibility idea? How do I begin telling? What is the official procedure to apply? Image credit to www.gettheguy.co.uk
- 4. Questions that you can think about… Image credit to www.philosophydinners.org
- 5. What sort of flexibility would you agree to? Compressed work week Flex-time Job-sharing Part-time work Telecommuting Image credits to www.bcitfsa.ca / bayanihannews.com.au / 2.bp.blogspot.com/ www.wctelecenter.com/ camnanghoctap.net
- 6. What effect might it have on your team if you adopt staff’s type of flexibility? Image credit to m.c.lnkd.licdn.com
- 7. What will your own manager be most concerned about in offering your staff flexibility? Image credit to jun-cdn.com
- 8. What can you do to ensure flexibility work effectively for your own manager, staff and team? Image credit to www.sensiblepm.com
- 9. What are your organization’s legal responsibilities as employer? Image credit to www.advanceddiscovery.com
- 10. What if you can’t agree to the specific type or amount of flexibility your staff want or need? Image credit to www.taliance.com
- 11. What personal trade offs to take as changes on behalf of your own manager and team? Image credit to www.tsa-ltd.com
- 12. What areas within a total picture can help to negotiate better ? Image credit to www.apreso.or
- 13. What types of reporting option are available to discuss with staff? Image credit to www.anexia-it.com
- 14. Learningade Expanding Education Frontier This document is presented by … Learningade produces sound learning, performance, and development resources and tools for non-commercial educational purposes.
Editor's Notes
- When you first think about flexibility, you might wonder: “How should I approach my manager to talk about this?” or “Is there even a chance that I will get this flexibility request approved?” The steps that you are most likely to go through in requesting and accessing flexibility are:
- What sort of flexibility would you prefer? Types of Flexible Work Arrangements There are several types of flexible work arrangements. Employees and supervisors should carefully consider each arrangement to decide what will work best for unit or department. Options include: Compressed work week - A program designed to allow eligible full time staff members to work longer scheduled days of work. Flex-time - A program designed to allow staff to work “core hours” with either early or late beginning/ending of the workday. Job-sharing - A program in which two people share a position, each working part of the week. Part-time work - A work schedule that is less than full-time but is at least half of the regularly scheduled full time. Telecommuting - A program designed to allow staff to work a portion of their normally scheduled work hours from a remote location.
- What effect might it have on your team and your manager if you adopt this type of flexibility?
- What will your manager be most concerned about in offering you flexibility?
- ➡ What can you do to help flexibility work effectively for your manager and team?
- ➡ What are your employer’s legal responsibilities?
- ➡ What if you can’t have the specific type or amount of flexibility you want or need?
- Note that adopting flexibility and making it successful in your team may require some deep personal changes on behalf of your manager and teammates. Don’t let this put you off asking for flexibility, but think about the whole picture so that you will be better able to negotiate effectively. Trade off
- Don’t let this put you off asking for flexibility, but think about the whole picture so that you will be better able to negotiate effectively
- Depending on your particular workplace culture, you may find it helpful to have an informal chat with your manager first, or it may be more appropriate to submit a formal request straight away. A formal request needs to be in writing, explain clearly what changes you are requesting and the reasons for the request. In most cases, you will then need to discuss the request with your manager.