Management information system (MIS) means collection of information(data), selection of useful information out of that, analysis of information and prepare such an information which could be helpful to the manager for project planning, controlling and decision making effectively.

1. MANAGEMENT
INFORMATION SYSTEM
PRESENTING
YOU
A PART OF:
CONSTRUCTION PROJECT
MANAGEMENT(CPM)
POWER POINT
PRESENTATION ON

2. Management Information System

3. CONTENT
1) INTRODUCTION TO MIS
2) PURPOSES/OBJECTIVES OF MIS
3) NEEDS OF MIS
4) MANAGEMENT INFORMATION CATEGORIES
5) CHARACTERISTICS OF GOOD MIS
6) IMPLEMENTATION OF MIS
7) APPLICATION OF MIS

5. INTRODUCTION TO MIS
What is MIS ?
What is management ?
Element of management
Level of management
What is information ?
Classification of information
Characteristics of information
Information required in large civil engineering Project.
What is system ?

6. 1. INTRODUCTION TO MIS
WHAT IS MIS ?
Management information system (MIS) means collection of
information(data), selection of useful information out of that, analysis
analysis of information and prepare such an information which could
could be helpful to the manager for project planning, controlling and

7. 1. INTRODUCTION TO MIS
M=MANAGEMENT
I
=
INFORMATIO
N
S = SYSTEM

8. 1. INTRODUCTION TO MIS
 WHAT IS MANAGEMENT?
• Management is an important element of group activities.
• No organization can survive without management.
•Management apprise the people with the objectives of an
organization and tries to achieve goals.
•Management is the multi purpose element of an organization which
plans various activities and the employee.
•It tries to achieve best result using available resources.
•Management provide new direction and vision for working to the
employees.
•Management consist of three levels-top level, middle level, and lower
level.

9. 1. INTRODUCTION TO MIS
Elements of Management
Planning Organizing Directing Coordinating Controlling

10. Top
Middle
lower

11. 1. INTRODUCTION TO MIS
 WHAT IS INFORMATION ?
Information is necessary for project, planning,
organization, controlling, etc. information is necessary for:
•Taking decision
•Execution of work
•control

12. By Source By Nature By Level By Time
By
Frequency
By Use By Form
By
Occurrence/
Frequency

13. •Relevant
•Accurate
•Complete
•Understandable
1. INTRODUCTION TO MIS
Characteristics of Perfect
Information

14. 1. INTRODUCTION TO MIS
The following information is required in a large civil
engineering project:
•Purchase and financial matters
•Attendance sheet and details of employee
•Drawing and specification
•List of sub-contractors
•Construction schedule, cost estimates, fund required
•Quality control records
•Details of plants and equipments
•Construction field diary and inspection report

15. 1. INTRODUCTION TO MIS
The following information is required in a large civil engineering
project:
•Data base for preparing bills of contractor and clients
•Project communication information files
•Computer – aided drafting
•Various legal records

16. 1. INTRODUCTION TO MIS
 WHAT IS SYSTEM ?
system means a group of various units which provides information to
information to the management. Various component of the system are:
are:
1. Inputs
2. Outputs
3. Processing devices
Input Process Output

18. 2. PURPOSES/OBJECTIVES
OF MISThe main objectives of MIS are:
1. To provide necessary information in suitable form at suitable
2. To bring new matter to the knowledge of the management.
3. To make available the necessary information of the
4. To update the information with addition-deletions.
5. To preserve important data which is useful in decision making.
6. To emphasis on such decision involving higher benefit/cost
7. To interpret past experience clearly.
8. To supply necessary data for big tasks of the management.
9. To supply trustworthy and logical data.
10.To control various project activities.

20. 3. NEED OF MIS
A management required information for smart planning of
future. For taking right decision at right time and controlling
various activities, information are required. MIS provides
information regarding past, present and future of internal and
external affairs of the organization, which is very helpful in
decision making. The flow of quick and correct information is
necessary for controlling various activities of organization and
for the growth of organization. Management required
information for planning, organizing, directing, controlling,
staffing etc.
The management takes decision based on the available
information. It depends upon the effectiveness of decision
maker, accuracy of information, quality of information and flow
of information. Only useful information should be provided to
the management as unnecessary information creates confusion.

22. 4. MANAGEMENT
INFORMATION CATEGORIES
The information can be obtained by reading, observation,
communication etc. it can be divided into following groups:
1. Strategic planning information
2. Competitive information
3. Internal information
a) Management controlling information
b) Operational information

23. 4.MANAGEMENT
INFORMATION CATEGORIES
1. Strategic Planning Information
it includes information required by higher management to plan its
policies. The information includes
•Political
•Social
•Environmental, information

24. 4. MANAGEMENT
INFORMATION CATEGORIES
2. Competitive information
The information collected under the head are:
•Competitor
•Role of competitor in the market
•Their future plans
•Their current activities etc.
Based on these information the company plan its policies to
sustain In
the market.

25. 4. MANAGEMENT
INFORMATION CATEGORIES
3.internal information
Under this head, information regarding strength and weaknesses of an
enterprise are collected to reduce the future mistakes.
A) management controlling system:
It helps the managers to take decision in favor of the management. It
helps the manager to achieve management goals by effectively using the
available resources.
B) Operation information :
It includes daily activities of an organization. It sees that any activity is
carried out effectively. It includes financial accounts, pay roll,
equipments and inventory etc. operational information can be easily
converted into instruction.

27. 5. CHARACTERISTICS OF
GOOD MIS
The characteristics of good mis are:
1. Completeness
The information should include all the elements required to take
decision, i.e. it should
be complete. It should show the alternatives in decision making.
2. Clarity and conciseness
The collected information should be perfect and concise.
3. Consistency
The information collected by different persons should be
consistent with each other.

28. 5. CHARACTERISTICS OF
GOOD MIS
4. Predictive ability
MIS must give prediction of any difficult event before its
occurrence.
5. Relevant
Only necessary information should stored, and unnecessary
information should be removed to avoid any confusion.
6. Timeliness
All the current information should be available to the management.
7. Simple
MIS should be simple and easy to understand.

29. 5. CHARACTERISTICS OF
GOOD MIS
8. Effectiveness
MIS should be such that important decision can be taken on
time effectively.
9. it should be possible to present the data collected at
lower level to higher level.

31. 6. IMPLEMENTATION OF MIS
The following steps are followed in the implementation of mis:
1. Input data
2. Information stores and retrieval
3. Analysis
4. Output
5. Decision making
6. Actions

32. 6. IMPLEMENTATION OF MIS
FLOW CHART OF
IMPLEMENTATION OF
MIS

33. 6. IMPLEMENTATION OF MIS
1. Input data
Once the objectives are decided the MIS designer decides which
input data are required and how to collect it. Unnecessary data are
removed from the collected data. To make the MIS effective, only
meaningful data should be collected.
2. information stores and retrieval.
The collected meaningful data are stored. Additions-
alternations are made whenever necessary. This type of data can
be stored in hard files.
Information retrieval means numbering of information,
classification, giving symbol etc. so that necessary information can
be viewed quickly and easily.

34. 6. IMPLEMENTATION OF MIS
3. Analysis
The information is analyzed as under:
•Problem identification
•Deciding objectives of the management
•Finding solutions to the problems
•Finding optimum solution
•To follow implementation procedure

35. 6. IMPLEMENTATION OF MIS
4. output
After analyzing the information it can be presented in the form
of report, graph, chart, table, etc.
5. decision making
Based on MIS output, experience of the manager and opinions
of the concerned officers, decision is made.
6. actions
the decision taken by the management should be implemented
in the form of solution of problem.

37. 7. APPLICATION OF MIS
1. To carry out market survey to collect the information about
competitors so that decision regarding product quality, quantity
and sale can be easily taken.
2. To acquire knowledge about new process and technology.
3. Forecasting
4. For inventory management
5. For long term planning
6. For scheduling of problem
7. To search new opportunity

38. 7. APPLICATION OF MIS
8. For reservation system in airlines
9. For appropriation of financial resources
10. For controlling daily activity
11. To know government policies related to the organization

39. CREATED BY
KOTHIVAR MAHESH 146510306032
MALI AMIT K. 146510306033
MALI DIPAK N. 146510306034
MANJOTHI SAKLEN A. 146510306035
MARAND DURGESH V. 146510306036

40. THANK YOU!!!