This document discusses principles of management including planning, organizing, leading, and controlling. It provides details on organizing such as avoiding mistakes through planning, ensuring flexibility, making staff effective, avoiding conflicts through clarification, and promoting an appropriate organization culture. Key topics covered include organization charts, position descriptions, the informal grapevine communication channel, and how leadership influences organizational culture through the values they promote.

1. PRINCIPLES OF MANAGEMENTPlanningOrganizingLeadingControlling

2. YOUR PERFORMANCE

3. ASSIGNMENTSSessional MarksCompensatory assignmentsClasses left? Sunday class? Next few classesProject (4 groups of 7 each) 15 marksPortfolio Matrix with TOWS (Chap 3)Planning stages of a new company (Chap 2,3)Departmentation(chap 6) and culture(chap 8)Controls (chap 18)Mark dates, assignment to students

4. Effective Organizing and Organization Culture (22nd Nov)Chapter 8

5. TABLE OF CONTENTSAVOIDING MISTAKES IN ORGANIZING BY PLANNINGAVOIDING ORGNAIZATIONAL INFLEXIBILITYMAKING STAFF WORK EFFECTIVEAVOIDING CONFLICT BY CLARIFICATIONENSURING UNDERSTANDING OF ORGANIZATIONPROMOTING AN APPROPRIATE ORGANIZATION CULTURE

6. QUIZDefine formal and informal organization with one example each

7. AVOIDING MISTAKES IN ORGANIZATION BY PLANNINGPlanning for the idealModification for the human factorAdvantages of organization planningIt helps understand future human needs (personnel needs)It helps identify the required training programsIf the ideal (required) and existing organization structures are compared, It discloses weaknesses, duplication of effort, unclear lines of authority, overlong lines of communication, excessive red tape and obsolete practices

8. AVOIDING ORGANIZATIONAL INFLEXIBILITYThe effective organization structure should be able to adapt to the changing environment and meet new contingenciesAvoiding inflexibility through reorganizationThe reorganization may be required due to changing environment, technological and business needsIt may be required when the existing organization structure is too narrow or too wideIt may be required due to lack of uniform policy, slow decision making, failure to accomplish objectives, inability to meet schedules, excessive costs or breakdown of financial controlThere may be such requirement if the managers are incompetent or some managers have clashesStaff line conflict is also a reason sometimes

9. MAKING STAFF MORE EFFECTIVEUnderstanding authority relationshipMaking line listen to staffKeeping staff informedRequiring complete staff workMaking staff work as a way of organizational life

10. AVOIDING CONFLICTS BY CLARIFICATIONSAn organization chart indicates how departments are tied together along the principal lines of authorityAdvantages:It gives a clear reporting relationshipIt shows redundancies, inconsistencies and complexities, if there are anyDisadvantages:It does not show many informal and informational relationships within the organizationIt can not show the level or multiples of authority a position may haveCharts are shown as they are supposed to be or used to be rather to what they are changed to It should show the positions indicating their statuses with relation to the authority

11. AVOIDING CONFLICTS BY CLARIFICATIONSPosition Description: A good position description informs everyone of the incumbent’s responsibilitiesA good position description includes:Not the detailed list of all the activities But the major end result areas or the goals to which the person is responsibleThe reporting relationshipsThe position’s authorityA set of verifiable objectives for the goalsBenefits:It shows the neglected dutiesIt guides the managers for the training of new managers/ workers, understanding the personnel requirements and setting the salariesIt helps understand whether the position is necessary, if so then at what level and at which location

12. ENSURING UNDERSTANDING OF ORGANIZINGTeaching the nature of organizingReorganizing the importance of informal organization The grapevineTo hear something through the grapevine is to learn of something informally and unofficially by means of gossip and rumor.It has the information which is confidential or not open, or because of line’s inadequacies its unable to pass throughBenefitsIt satisfies social needs and imparts belongingnessEffective managers use this channel for spreading the positive or fruitful information, and to mold the team’s morale

13. PROMOTING AN APPROPRIATE ORGANIZATION CULTUREThe organization culture: It has been defined as "the specific collection of values and norms that are shared by people and groups in an organization and that control the way they interact with each other and with stakeholders outside the organization”The effectiveness of an organization is influenced by the organization cultureThe influence of the leader in an organization culture:The top managers create the climate of an enterpriseThe values practiced by them influence the direction of the enterprise“Values can be defined as broad preferences concerning appropriate courses of action or outcomes” or “a belief about what is appropriate and what is not that guides the actions and behavior of employees in fulfilling the organization’s aims”Value driven leaders set the standards of performance, motivate employees, make the company special and are a symbol and role model to the external and internal environment”