The document outlines the features and benefits of the FSS web-based software designed for companies with maintenance contracts, enabling efficient management of scheduling, reporting, and coordination of maintenance teams. Key functionalities include account administration, business management, notification management, and location management, with customizable options to meet various operational needs. The software aims to streamline maintenance processes for firms in fire and safety systems by offering tailored solutions according to user requirements.

1. SIMPLIFY YOUR BUSINESS
ProMax IT Consultancy Services
Ajman – UAE
Info@ProMax-itc.com
+971 50 841 8584

2. INTRODUCTION
FSS is a web based software provides the Companies who have regular maintenance
contracts with large number of customers with a single platform to organize their
maintenance & Inspection schedule and to coordinate their maintenance team accordingly.
Main Benefits of the software:
 Manage the maintenance contracts.
 Coordinate Maintenance Work based on the country, city, job, team etc.
 Get the Inspection Plan (Monthly, Weekly and Daily).
 Coordinate the maintenance team
 Get Notification in advance for each maintenance Task
 Reports and Data Analysis.
All Through Single Platform

3. PRODUCT FEATURES

4. SOFTWARE WORK FLOW
Add Your Team
Add
Customers
Define
Contract
Requirements
Create Inspection
Plan
Assign
Inspector to
a Job
Assign Permit
Reports
Inspection Plan
Inspector Jobs
Notifications

5. SOFTWARE MODULES
• Account administration
• System Setup
• Scheduling Management.
• Business Management
• Notification Management
• System Reports.
• Location Management

6. SOFTWARE PAGES

7. ACCOUNT ADMINISTRATION
• In Account Administration Module we Can Control the Following:
1. The Modules we need to see in the Home Page and the order of these
Modules.
2. The Pages under each module and the place of each page.
3. Roles of the Users and the actions can be taken by each role on each page.
4. Users details (Name, Email, Mobile etc.)
5. The action can be taken on each page by each user.

8. ACCOUNT ADMINISTRATION-PAGES
Page Function
Modules Management
Control which modules to see at the left menu and the order
of each module.
Pages Management
Controls the Pages under each module and the place of each
page.
Roles Management The Name Of Each Role
Roles Pages Management To Control the access of the roles to the pages.
Users Management To Control The Name Of Each user and his contact details,
User Roles Management To Control the role assigned to each user.
Action Management
Actions can be taken on the software (add, delete, print, save,
etc.)
Users Action
Management
The privilege of each user.

9. SYSTEM SETUP
• In System setup Module we Can Control the Following:
Which Contracts need Permit from Municipality based on the city rules and also
based on the country rules.
* Can Be Changed Based on the Customer’s needs.

10. SYSTEM SETUP PAGES
Page Function
County Permit Setup
Select the Country, then select which contract in this country needs
approval from the municipality / Civil Defense etc.
City Permit Setup
Select the City, then select which contract in this City needs
approval from the municipality / Civil Defense etc.
System Lookups Predefined information (See Next Page) *

11. SYSTEM LOOKUPS
• In this page you can check:
1. Contract Type (how many times to do the inspection yearly).
2. Customer Status (Active, Non Active, etc..).
3. Inspection Duration
4. Inspection Type (Type Of Equipment).
5. Inspection Status (Active, Completed, etc..).
6. System user type & status.
7. Yes / No Items.

12. SCHEDULING CALENDAR
• Under this page we can generate up to one month lookahead inspection plan
in calendar view and issue the order to print this schedule.

13. BUSINESS MANAGEMENT
• In Business Management Module we Can:
1. Search through all our Customers.
2. Add / Delete / Edit the Customers Details (Phone, Email, Contact Person, Billing
Address, Etc.…).
3. Update Customers Status (Active, Non Active, etc..).
4. Add / Delete / Edit the Contract (Start Date, End Date, Price, Contract Type, Status,
Etc.).
5. Check Inspectors Work Load.
6. Check the Inspection Schedule over a definded Period and update the status of the
inspection job (Completed / Failed / Not completed / postponed etc.).
7. Check the Permits.

14. BUSINESS MANAGEMENT PAGES
Page Function
Customers
Search, Add / Delete / Edit the Customers Details and Customer’s status
(Active or Not).
Contracts and
Inspections
Add / Delete / Edit the Contract / Add Delete Edit Inspection Plan
Inspector
Working
Schedule
Sets the days and hours / week when the inspector is available
My Schedules Check the Inspection Schedule of Each Inspector / set as complete.
My Permits Check Permits schedule.

15. Customers Page:
• Add Customer and Search Customers List

16. Contracts and Inspections Page:

17. Contracts and Inspections Page-Plans:
 Add new schedule
 search the existing schedules

18. Suggest Inspection Schedule:

19. NOTIFICATION MANAGEMENT
• In Notification Management Module we Can:
1. Identify the Type of Notification we need to get automatically from the software
(e.g.. Contract expiry date, Due Inspection, Inspection in One Week, and More)
2. Setup new notification based on clients needs and also build the template of this
notification.
3. Check the latest notifications received from the software in the Inbox

20. NOTIFICATION MANAGEMENT PAGES
Page Function
Events
Management
Identify for which type of events you want to receive notification *
Templates
Management
Setup new event and customize the template.
My Inbox Check the latest Notifications received from the system
Example on Event Management
• Due inspection
• Contract will expire soon
• Schedule is completed but job is still active.
• New schedule added
• Schedule deleted.
• New customer added

21. Event Management

22. System Notification
Template of the Notification and the Content can be created on the software

23. SYSTEM REPORTS
• In System reports Module we can:
1. Print a report of all customers.
2. Print an inspection plan report over a defined time period. (From-To)
3. Print the report of the inspections job assigned for each inspector over a predefined
time period.
Report Can be printed in PDF, Excel, word or even HTML Format.

24. Inspections Schedules Report

25. LOCATION MANAGEMENT
• In location management Module we can:
1. Add new country
2. Add new city
3. Add new location

26. FIRE SPRINKLER SOFTWARE
 Fire sprinkler software is a smart Platform designed and built specifically for
the companies who works in fire and safety systems to organize their works.
 The Software is Customize to suite your requirements regardless the size of
the maintenance work load you have in your company.
 The Software can be customized to suit your requirements and any feature
you need to simplify your business can be added to the software through our
experienced team.

27. ProMax IT Consultancy Services
Ajman – UAE
Info@ProMax-itc.com
+971 6 731 8715 | +971 50 841 8584
THANK YOU