Nexco management system
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The document proposes a management system with SMS functionality to improve operations at NEXCO Negros Export Industry Corp. by automating manual job order, issuance, and payroll processes, tracking job order balances, and allowing administrators and accountants to follow-up with production staff via text messages. It outlines the current problems with a manual paper-based system, objectives of the new system, proposed system requirements, functionality, design methodologies like use case diagrams and data flow diagrams, and anticipated benefits.
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Nexco management system
- 1. NEXCO Negros Export Industry Corp. Submitted by: Jason V. Castellano Management System with Short Message Service (SMS)
- 2. Problem Definition • Manual Work Sewer Handworks Production Staff (Sewer) Production Staff (Handworks) Return accomplished job order w/ Delivery Receipt Issued job order Accounting Office
- 6. Problem Definition • Inaccurate Records • Decelerated process of information. • Hamper of production due to unfollow-up issuance • Multi-tasking job
- 7. General Objectives: To improve the companies operation and production by solving one of their problem in issuing and receiving the job order. Make a program that generate report and payroll after the recording of delivery receipt.
- 8. Specific Objectives: • To track the received and issued dress parts to the subcontractors • To follow up the subcontractors’ balances by texting using SMS features. • Generate payroll • Print reports every end of the week
- 9. System Requirements Hardware Requirements: • 2.0 GHz dual-core processor or faster • 4 GB RAM or more • Approximately 8 GB of available hard-disk space – or more depending on data storage needs • Modem / Wi-Fi Router
- 10. Software Requirements: • Microsoft Windows 7 or higher • Google Chrome • XAMPP or WAMPP Web Server • MySQL Workbench or Navicat System Requirements
- 11. System Functionality • NEXCO Management System can be uploaded online or network base. • Admin delegate employees' functionality • Admin can access data related only to his functionality. • Admin can view all the balances that has been issue to the employee. • Admin can generate weekly report.
- 12. • Admin can send SMS to the employee to follow-up the issuance. • Accountant can record issuance and delivery receipt • Accountant can input and update employee’s information • Generate payroll and report • Follow-up issuance balances via SMS System Functionality
- 14. Use Case Diagram: Login Delegation Function of Employees' Job Record Issuance and Delivery Receipt Add / Update Price Assign Order Priorities View Order Balances Generate Payroll Back-up Database Follow-up orders through Sending Short Message Service (SMS ) to the employee Administrator Accountant
- 15. Context Diagram 0 NEXCO Negros Export Industry Corporation Management System with Short Message Services (SMS) Administration Input User’s information Delegation Function of Employees' Job Add and Update Price Assign order schedule View order balances Issuance and receive status Follow-up employees issuance balances via SMS Accounting Office Input Employees’ Information Record issuance Update delivery receipt Generate Payroll Generate Report Follow-up employees issuance balances via SMS
- 16. Data Flow Diagram: Administrator 1.0 Login Account users Administrator employees Issuance operations orders Style_numbers vendors SMS Username and Password Username and Password 2.0 Users Account Maintenance 5.0 Add/Update Dress Style Number 7.0 Order Management 3.0 Delegation Function of Employees 4.0 Vendors Information 6.0 Dress parts and Operation prices InformationDelivery Receipt 8.0 Follow up Employees via SMS Add/Update users account Assign employees Job Function Input vendors Employees Contact Information Prices and Operation information SMS Information Return Job Orders Job order issuance Users account Information Order Priorities Style Numbers Information
- 17. Data Flow Diagram: Accountant 1.0 Login Account users Accountant employees Issuance payroll orders style_numbers SMS Username and Password 2.0 Manage Employees Information 5.0 Generate Payroll 3.0 Record Issuance / Job Order 4.0 Update Job Order’s Return / Delivery Reciept 6.0 View Order Balances Delivery Receipt Check Username and Password Employees Information Issuance Information Delivery Receipt Information Payroll Information 8.0 Generate Report of Order Balances Style Numbers Information 7.0 Follow up Employees via SMS SMS Information Style Numbers Information Style Numbers Information Orders Information
- 22. Benefits
- 23. Benefits • Calculations are handled by software, eliminating possible errors and saving time • Can records quickly without having to sift through stacks of papers • Store data in off-site locations, ensuring safety from natural and man- made disasters such as fires • The system can generate report of balances at the end of the day. • The manager can track the issuance and receiving on the dashboard. • The manager and accountant can follow-up the job orders via SMS.