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Loan Star Libraries Part 2
- 1. Managing your Loan Star Libraries Grant Part 2 Wendy Clark Jennifer Justus Texas State Library and Archives Commission
- 10. Completing Grant Reports Reporting Requirements and Process
- 13. Logging into Grant Management System
- 14. Resetting password in GMS
- 20. Performance Report– no activity
- 23. Performance Report – materials
- 24. Performance Report - materials
- 25. Performance Report - materials
- 26. Performance Report - persons served
- 27. Performance Report - persons served
- 28. Performance Report - library staffing
- 29. Performance Report - other expenses
- 30. Performance Report - narrative questions
- 31. Performance Report - narrative questions
- 32. Performance Report - spell checking/editing
- 33. Performance Report – saving for later
- 34. Performance Report - report submission
- 35. Performance Report - report submission
- 38. GMS Homepage
- 39. Create New FSR
- 40. Filling out the FSR
- 41. Filling out the FSR
- 42. Filling out the FSR
- 43. FSR - Pending
- 44. FSR - Approved
- 45. FSR - Error
- 46. FSR - Error
- 51. FSR Submitted with Errors
- 54. Equipment Report
- 55. Equipment Report
- 56. Equipment Report
- 57. Equipment Report
- 61. Grant Revision
- 62. Grant Revision
- 63. Grant Revision
- 64. Grant Revision
- 66. Create New RFF
- 67. Filling out the RFF
- 68. Filling out the RFF
- 76. Questions?
- 77. Further Information Wendy Clark at [email_address] Jennifer Justus at [email_address]
Editor's Notes
- this is not the great american novel
- this is not the great american novel
- (ask for help in identifying)
- Census data, research results (eg a preservation survey which documents problem)
- Census data, research results (eg a preservation survey which documents problem)
- Census data, research results (eg a preservation survey which documents problem)
- Census data, research results (eg a preservation survey which documents problem)
- Census data, research results (eg a preservation survey which documents problem)
- Census data, research results (eg a preservation survey which documents problem)
- GMS fills in all your organization and grant information Only check Final if this is your last report – all money has been spent AND received GMS fills in your Approved Budget, Expenditures Previously Reported, Cumulative Expenditures, and the Grant Funds Balance You only need to fill in Expenditures this Period Use Tab button to move from cell to cell. NOTE: Per your contract you cannot report expenditures in a category without an Approved Budget, also your expenditures in each category cannot exceed 10% of your total grant award amount – GMS will give you an error message. Contact Wendy or myself, a budget revision may be needed.
- If you notice that some of the calculations aren’t showing up as your fill out the FSR, try clicking save, the calculations should then show up.
- GMS fills in most of the information in Section 2 Enter the total amount of funds received by your library from TSLAC as of the period ending date of the current report Save & Submit
- After FSR is submitted, the status will be pending
- Once you submit the FSR and it has been approved by the Grants Accountant, the status will change to Approved
- You cannot report expenditures in a category that doesn’t have an Approved Budget, you will have to complete a Budget Revision
- GMS will give you an error message
- Section 2, line e. is there to report any local funds that make up the encumbrance amount
- Make sure to submit the report, just uncheck Final, that way you are still meeting your financial reporting requirement deadline
- If your FSR gets through all the GMS checks but the Grants Accountant finds and error in reviewing, you will receive an email notification of the correction needed When you log into GMS the FSR needing a correction will have a Not Submitted Status and an Edit Action button for you to go in and correct and resubmit
- If the amounts in the grayed out cells are incorrect – contact us! If you have any questions when filling out the form – Call Us!
- Only if you have been approved for and spent funds in the Equipment category
- Enter number of equipment line items needed to complete the report Click on Add
- Enter each item, a serial # or other unique #, Date acquired, and amount
- Submit the Equipment Report only after you have submitted your Final FSR Total amount of Equipment Report should be greater than or equal to the total equipment expenditures reported on your Final FSR – GMS will give you an error message if not Save & Submit
- Even if the item amount is below the capitalization level Equipment Report should include shipping, installation, tax, etc. related to the Equipment purchases
- Only if you have been approved for and spent funds in the Equipment category
- Only if you have been approved for and spent funds in the Equipment category
- Only if you have been approved for and spent funds in the Equipment category
- Only if you have been approved for and spent funds in the Equipment category
- Click New
- Payment Portion is only Final when it is your last request for funds Select Period covered Continue
- GMS fills in Approved Budget, Previous Requests, and Current Grant Funds Request Fill in Total Grant Fund Expenditures – TOTAL FOR THIS GRANT PERIOD, not just for the period covered Save & Submit
- Document need of client group (who will be served)
- Document need of client group (who will be served)