7. Quarterly Progress and Fiscal Reports must be completed even if no funds are expended or encumbered during the quarter. Indicate in progress report that you are still using previous year grant funds or the reason your project start has been delayed.

10. Example

11. Proof of attendance at training or exercise requires a sign in roster, or signed request for compensation by attendee. Proof individual was paid monetary compensation by sub-grantee. Proof can be copies of actual payroll checks, detailed payroll sheets from finance department, or spread sheet indicating each persons hours and overtime rate signed by Finance Director.

12. Example of spread sheet signed by finance director. Training / Course Title: HAZMAT Date: 1-10-11 Start Time 0800 AM End Time: 4:00 PM Location of Training: 1 Main Street, Safeville, RI Instructor's Name(s): Capt. Peebody & Lt. Sherman Attendee's Name Rank On Duty OT Hrs Hrly Rate Total Pay Smith, John Capt 8 $35.00 $280.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Totals Personnel Costs $280.00 Request for Reimbursment $0.00 By my signature below, I attest to the fact that the employees above did each received monetary compensation at their overtime rate for attending training on the above date(s). (Finance Director's Name), Finance Director (City/Town of ) Date

13. By my signature below, I attest to the fact that each employee listed above did receive monetary compensation at their overtime rate for attending training on the above date(s). ____________________________________________________ (Finance Director) (Date)

14. Example of sign in sheet signed by instructor .

17. Generators>> >>Generators General | Grant Allowability | Previous Numbering This item is part of both the AEL and SEL. This equipment has been identified as requiring an Environmental Planning and Historic Preservation (EHP) review. Please refer to the EHP Program Page to the right, or consult your designated Program Analyst for guidance on your EHP submission. AEL / SEL Number: 10GE-00-GENR Title: Generators Description: Generators, varying types and sizes, including gasoline, diesel, propane, natural gas, alternator, gas turbine powered devices, etc. Important Features (Recommendations from IAB — NOT DHS requirement or part of DHS grant guidance): Portable or fixed. Operating Considerations (Recommendations from IAB — NOT DHS requirement or part of DHS grant guidance): Examine load capacity. Regular testing. Automatic transfer switch. Carbon monoxide detector. Heavy duty outdoor rated extension cords. Approved fuel storage containers. Fuel stabilizer. Run time (fuel capacity, fuel supply, resupply, etc.). Consider need for extended run time (greater than five days). Grounding needs, electrical connections (120/240 etc.). * POD-List * Training Requirements (Recommendations from IAB — NOT DHS requirement or part of DHS grant guidance): Core Training: manufacturer's specification. Initial Training: Minimal (<1 day) Sustainment Training: Minimal (<1 day) Example

18. Generators>> >>Generators General | Grant Allowability | Previous Numbering Print Regular testing. Automatic transfer switch. Carbon monoxide detector. Heavy duty outdoor rated extension cords. Approved fuel storage containers. Fuel stabilizer. Run time (fuel capacity, fuel supply, resupply, etc.). Consider need for extended run time (greater than five days). Grounding needs, electrical connections (120/240 etc.). * POD-List * Initial Training: Minimal (<1 day) Sustainment Training: Minimal (<1 day) Operation Stonegarden Grant Program (OPSG): YES Interoperable Emergency Communications Grant Program (IECGP) : NO State Homeland Security Program / Urban Area Security Initiative (SHSP/UASI): YES Law Enforcement Terrorism Prevention Program (LETPP) or 2008 SHSP/UASI 25% Quota: YES Metropolitan Medical Response System (MMRS): YES Citizen Corps Program (CCP): NO Emergency Management Performance Grant (EMPG): YES Chemical Sector Buffer Zone Protection Program (Chem-BZPP) (2006 Only): YES Buffer Zone Protection Program (BZPP): YES Transit Security Grant Program (TSGP): YES Port Security Grant Program (PSGP): YES Intercity Bus Security Grant Program (IBSGP): YES Urban Areas Security Initiative-Nonprofit Security Grant Program (UASI-NSGP): NO Public Safety Interoperable Communications (PSIC): YES Emergency Operations Center Grant Program (EOC): YES Knowledge Links Related FEMA Grant(s) FEMA's Environmental Planning and Historic Preservation (EHP) Program Example

21. Example NAME OF AGENCY SUBMITTING INVENTORY : North Providence Fire DECON NAME OF RECIPIENT RESPONSIBLE FOR GRANT : Chief Leonard Albanese PHONE NUMBER OF RESPONSIBLE RECIPIANT : 401-888-888 DATE INVENTORY COMPLETED OR UPDATED : 7/8/10 Item # Description of item purchased with DHS Funds with a value of $500.00 or more. Serial Number Cost Grant Number Grant Year Purchase Date Disposal Date 1 60 Minute Scott Air Pack S326789-1278 3,300.00 24-48 FY06 4/3/2006 6/1/2010 2 60 Minute Scott Air Pack S43790-289 3,500.00 24-48 FYY09 5/25/2010 3 Del Laptop Computer 647902bc679 1,500.00 24-48 FY10 6/17/2010 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

22. (National Information Management System) NIMSCAST Report All Federal Grants Require Grantees to Be NIMS Compliant (NIMS Compliance Assistance Support Tool) Every Local EMA Director must complete NIMSCAST each year by September 30 th . http:// www.fema.gov/nimscast/ResetPasswordSubmit.do

23. Discipline IS 800 IS 700/100 IS 200 ICS 300 ICS 400 IS 701 IS 702 IS 703 IS 704 Notes Local/County Elected Officials X (700) 1 Local/ County Elected Officials involved in EM operations X X X X Local Emergency Management Director X X X X X X County Emergency Management Director X X X X X X X X Public Works Director X X Public Works/Road Commissioner X School/Campus Emergency Team Leaders X X X 2 School/Campus Emergency Team X 7 Public Utilities Management X X 3 Public Utilities Worker X Hospital Emergency Response Team HERT X X 4 Dept Heads/Deputies X X X X X X 8/9 Supervisors X X Technicians/Operators X State/County/Local Law Enforcement Dept Heads/Deputies X X X X X X 8/9 State/County/Local Law Enforcement Supervisors X X State/County/Local Law Enforcement Officers X Fire Service Dept Heads/Deputies X X X X X X 8/9 Fire Service Supervisors X X Fire Service Firefighters X DST/RRT HAZMAT Technicians X X X 5 DST/RRT HAZMAT Operations/ Responders X X MACC/EOC Management X X X X X X X X MACC/EOC Staff X X X X X X IMAT Level III/IV X X X X X X X X 6 Public Information Officers/Designees X X X 6 Supervisor and Deputy Supervisor X

25. NIMS Requires Sub-Grantees to “Credential” Emergency Response Personnel. Credentialing is an evidence-based system that defines levels of proficiency for all of the FEMA’s Disaster Workforce position commonly exchanged in disasters through Mutual Aide Agreements. Credentialing ensures that during the time of a disaster FEMA has prepared and qualified staff to execute its mission. RIEMA is developing a Credentialing Process that it will share with the local cities and town to meet NIMS requirements.