Library Hacks
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Want to learn how to best use your library? This presentation will teach you the best tips and tricks for efficiently using the library’s services and materials. Including discussions of the library catalog, online resources, and library services, among others, learn the hacks that will help you get the most out of your library!
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Library Hacks
- 1. Library HacksGetting the most out of YOUR Music Library Patrick Fulton & Sara Nodine Warren D. Allen Music Library
- 2. So, what the heck is a hack anyway?
- 4. LIBRARY MATERIALS How do I find what I’m looking for?
- 5. Hacking the Catalog • Three ways to search for resources: • Basic Search • Advanced Search • Summon • Which should I choose and why? • Does it really make a difference?
- 8. Summon Located below the catalog search on music.fsu.edu/library!
- 9. Summon
- 10. Ok, we got pretty close, but is that the best we can do?
- 11. Hack #1 HACK #1
- 12. Hack #1- Limit, Limit, Limit • Try some facets, they’re amazing! • Basic/Advanced Searching • Limit by library, format, author, publisher, etc.
- 13. Hack #1- Limit, Limit, Limit • To narrow down these thousands of results, Summon offers facets too! • Summon allows for even more flexibility by including or excluding multiple facets at once!
- 14. Great! I found exactly what I wanted; where can I find more just like this?
- 15. Hack #1 HACK #2
- 16. Hack #2- Subject Headings & Uniform Titles
- 17. Hack #2- Subject Headings & Uniform Titles Created by Patrick Fulton- Spring 2014
- 18. Electronic Resources • Allen Music Library subscribes to a wide range of resources online: • Streaming Audio & Video • Electronic Journals • MASSIVE Databases! • What are the major online resources? • How do I get to them?
- 23. JSTOR
- 24. JSTOR
- 25. IPA Source
- 26. IPA Source
- 27. ProQuest
- 28. Streaming Resources: Naxos Music & Video Libraries
- 29. Streaming Resources: Alexander Street Press • Wide collection of products including: Smithsonian Global Sound, American Song, etc. • Search them all at once at Search.AlexanderStreetPress.com
- 30. There are so many resources out there… how am I going to ever use them all?
- 31. Hack #1 HACK #3
- 32. Hack #3- Proxy Access: Use web resources anywhere at any time!
- 33. Hack #3a- Proxy Access: Take the resources with you! Many databases and streaming sources are making their content mobile ready! Some sources like Naxos even have apps now!
- 34. MATERIALS FOUND! Now how do I get them?
- 35. Physical Collections • For books and scores, library items divide into collections: • AML: General Collection, Media, Reference, and Research • AML Website: All electronic collections • Other Campus Libraries: Strozier, Dirac, Goldstein, Medical, Law, etc. • Don’t forget about us! • Special Collections • Older Media (Reel-to-reels, DATs, Cassettes, Laserdiscs, etc.)
- 36. Allen Music Library: Know your Collection • General/Media Collection- Regularly-circulating books, scores, and media items • Research Collection- Collected works and critical editions • Reference Collection- Dictionaries, style guides, bibliographies, widely-used reference sources • In-Library Use Only: Periodicals, micro-materials, Reserves, Reference, etc.
- 37. That’s great, but we see these things every day. Is that all you’ve got?
- 38. Hack #1 HACK #4
- 39. Hack #4- There’s a world beyond the catalog! AML Special Collections • AML is home to many rare items dating back as far as the 16th century • Personal collections from Ernst von Dohnányi, Wiley Housewright, Ella Scoble Opperman, and many more! • Massive collections of piano rolls, confederate sheet music, braille music, etc. • Significant individual items (Carlisle Floyd’s Susannah) • Reel-to-reels and other older media!
- 41. And the best part… you have access to all of it!
- 42. Special Collections: How do I get it? • Search for Special Collections items using the link on the home page • Most collections can be used in the library • Certain collections have restrictions—we’ll let you know! • Old media • For reels, DATs, and Cassettes, we’re happy to help with digitization • See your circulation desk worker for a form!
- 43. TA or Faculty member? Have we got a hack for you!
- 44. Hack #1 HACK #5
- 45. Hack #5- Library Express Delivery Service
- 46. That’s awesome! …but what do I do if the item isn’t on the shelf?
- 47. LIBRARY SERVICES Don’t worry! We’re here to help!
- 48. Someone has it checked out? Try placing a hold! 1. 2. • 1. See that due date? Don’t Stress! • 2. Click ‘Place a Hold’ • Enter your FSU Lib # and your pickup location • We’ll take care of the rest!
- 49. We’ve got a form for that! “Available, but not on shelf.” • Ask our friendly circulation staff for help! • Still no luck? Fill out a Search Request Form! “We really should have this!” • Have a great idea for a resource we don’t yet have? • Let us know about it by filling out an Order Request form!
- 50. Is there any other way to get items FSU doesn’t have?
- 51. Hack #1 HACK #6
- 52. Hack #6a- State Library Loan Service (UBorrow) • Borrow items from all college/university libraries in FL • Delivery in 3-5 business days • Select right from the catalog search! UBorrow
- 53. State Library Loan Service (UBorrow)
- 54. Hack #6b- Interlibrary Loan Service (ILL) Interlibrary Loan (ILL) • Borrow from colleges, universities, and public libraries across the U.S. and internationally! • Delivery in approx. 2 weeks
- 55. ILL- Placing a request
- 56. That’s great, but aren’t there a ton of versions of that sonata? Which will I get?
- 57. Hack #1 HACK #7
- 58. Hack #7- WorldCat & OCLC Numbers
- 59. Hack #7- I choose you, Schirmer!
- 60. Hack #7- A Better ILL Request!
- 61. This is so great! I can access everything! …got anything else I should know about?
- 62. ABSOLUTELY!!!
- 65. Of course, you know, we had to save the best hack for last…
- 66. Hack #1 HACK #8
- 67. Hack #8-Your AML Staff!! Sara Nodine Collection Development Librarian snodine@fsu.edu Patrick Fulton Circulation/Reserves Manager pfulton@fsu.edu Laura Gayle Green Library Director lgreen3@fsu.edu
- 68. Questions? Created by: Patrick Fulton & Sara Nodine Warren D. Allen Music Library Licensed by: Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International
Editor's Notes
- Hacks: The Better Way -Life hacks show people the more efficient, smarter way to handle everyday tasks -Library Hacks will show you several ways to enhance your library experience and make you a savvier user of everything the library has to offer
- (Several examples of common life hacks users may find online. Insert a few of your personal favorites here!)
- -Physical Resources vs. Electronic Resources -For physical or e-materials: Catalog Search Functions (Basic, Advanced, Summon [or other discovery tool]) -For electronic resources/databases: Options and access points
- For finding different physical sources or e-books there are three options for searching: -Basic Search: Allows the user to specify keywords or strings of keywords and a descriptor for that search (title, author, etc.). -Advanced Search: Provides the user three fields for keyword/descriptor searches linked with Boolean search terms (and, or, not). -Summon: This discovery tool allows users to search not only physical holdings, but also within all databases to which FSU subscribes. Which should I choose? -Basic and advanced only search physical holdings or e-book resources within the catalog. -Summon pulls from a MUCH larger pool of resources linked through the electronic subscription databases. Does it make a difference which is used? -Each search function operates a different way and offers a variety of results--smart searching will make research far more efficient!
- Basic search is located on the homepage of the Allen Music Library (music.fsu.edu/library). -Even simple searches can be narrowed down by including keyword strings as opposed to very general, single-word searches. -”Beethoven sonata moonlight” provides far more clarity than simply “Beethoven.” -Getting too specific can be problematic, but it is definitely helpful.
- Advanced Searching using the same terms still returns even fewer results by adding the clarity of term descriptors and Boolean search functions. -52 results instead of the 72 provided with these same terms as a keyword search in Basic.
- Summon is located below the basic catalog search on the main Music Library page.
- Because Summon pulls from both physical holdings and electronic databases, MANY more results are provided.
- Whichever search you use, start broad and use facets (located on the left hand side) to quickly find exactly what you’re looking for!
- Within the catalog, individual item records feature subject headings and uniform titles as hyperlinks which provide results with the same title or general subject area -Clicking on this link provides a wealth of resources similar to the result you already found!
- Allen Music Library provides a wide range of online resources accessible to all FSU students through the Music Library website
- -Encyclopedic entries on subjects pertaining to music and musicians -Biographical information, complete works lists, bibliographies
- (Example of a Grove entry for Beethoven.)
- -Massive bibliography database on a wide range of subjects beyond even just music. -Constantly expanding repertoire of subjects.
- (Example of Oxford Bibliographies entry for ‘Music’.)
- -Retrospective collection of periodicals on a wide variety of topics. -“Moving wall”- Not all journals have the most current issues; check the journal listings to see how far the dates extend. -Note: Some articles may cut out charts and illustrations that existed in the original.
- (Example of JSTOR search results.)
- -International Phonetic Alphabet (I.P.A.) Source. -Search for phonetic and English translations of a vast array of vocal music. -Many different searching options; files available for download.
- (Example of IPA Source file.)
- -Scholarly database of printed writing on music and other topics -Excellent for finding dissertations and theses; also searches articles, conference papers/proceedings, etc. -May or may not provide full text
- Naxos (Classical, Jazz, and Video)
- Alexander Street Press Resources
- Through the Music Library page, click Off-Campus Proxy Login under Quick Links on the right hand side. Use BlackBoard login to gain access to web resources 24/7 from home, work, or anywhere!
- Some databases are now going mobile as well--take them on the go!
- -AML is broken down into a variety of different collections both in the library and online. -Other campus libraries hold a vast number of resources as well) -Visit the main University Libraries webpage for even more resources (lib.fsu.edu). -Some lesser-used collections still hold a lot of value if you know where to look!
- -General (Books, scores, etc.--2nd floor of AML) -Media (CDs, DVDs, etc.--Ask at Circulation) -Special Collections (Various collections housed in locked storage at Circulation) -Reference (Dictionaries, bibliographies, etc.--1st floor of AML) -Research (Collected works, critical editions, etc.--1st floor of AML) -Old media (Reel-to-reels, DATS, cassettes, laserdiscs, etc.--Ask at Circulation)
- -Some items/collections don’t fit nicely into the catalog and won’t pull up with your regular search results -Special Collections- visit the special collections portion of our website to explore a number of significant individual items, personal faculty collections, and various other major collections
- (Examples of major items in our Special Collections.)
- -Students, faculty and staff are welcome to access these items! Some restrictions apply depending on the condition of the items -Older media may no longer loan out, but we are happy to take digitization requests--ask at Circulation!
- -Faculty and Teaching Assistants have access to a campus-wide delivery service known as L.E.D.S. -Requests are placed online (Faculty Quick Links on lib.fsu.edu) -Items are delivered to faculty office, library, or other designated pickup location within 24 hours
- -When an item is checked out, use our recall process to be alerted when the item is returned. -Placing a hold shortens the current patron’s loan period and asks that the item be returned early via e-mail. -Once the item has arrived, the requesting patron will be notified automatically via e-mail to come pick up the item at Circulation -Items can be routed to other libraries for pickup as well!
- -Our staff is always happy to help you search for an item that you aren’t able to locate! -If you have suggestions to make for items to be added to our collection, please let us know!
- There’s a whole wide world out there beyond FSU Libraries, how can we access these materials?
- -Gain 3-5 business day access to any items own by all the colleges and universities in Florida delivered right to FSU. -Place requests through the UBorrow catalog (link appears in each catalog search at the top of the page).
- (Example of UBorrow catalog search.)
- -Gain access to materials at colleges, universities, and public libraries across the U.S. and internationally within 2 weeks -Place requests through Illiad (located under the Quick Links at the Music Library webpage)
- -Login in Illiad with your Blackboard ID (must setup profile this first time). -Fill out all pertinent information on the request form for books, articles, or just chapters of books.
- -Using the WorldCat database on the Music Library page (Quick Links), users can view a catalog of items held by libraries around the world. -Each entry provides detailed information about each item, including which libraries hold the item. -This is very useful for knowing what items exist in the world; it is particularly helpful when searching on obscure topics!
- Use OCLC numbers to specify EXACTLY which item you would like to request in ILLiad -This number, located in the WorldCat record, points to exactly one score (publisher, publication year, edition, etc.) -Added specificity in ILL requests ensures you will get exactly what you’re looking for
- (Example of where to place OCLC number in ILLiad request.)