To provide the students with: 1.An awareness of the importance of applying good practice 2.Project Management in projects of any size. 3.An understanding of essential elements, including the 4.Leadership Role of the Project Manager, Project Planning, 5.Risk Management and Stakeholder Engagement. 6.Opportunity to explore the dimensions and elements of project management, concepts, methodologies, strategies, and structures. 7.To established theories and techniques in the field of project management.

1. Project
Managemen
t

2.  In order to understand project management, one must
begin with the definition of a project.
 A project can be considered to be any series of activities
and tasks that:
− Have a specific objective to be completed within certain
specifications
− Have defined start and end dates
− Have funding limits (if applicable)
− Consume human and nonhuman resources (i.e., money,
people, equipment)
− Are multifunctional (i.e., cut across several functional
lines)

3.  The Project management is the planning, organizing,
directing, and controlling of company resources for a
relatively short-term objective that has been established
to complete specific goals and objectives.
 It is a dynamic process that utilises the appropriate
resources of the organisation in a controlled and
structured manner, to achieve some clearly defined
objectives identified as needs.
What does Project Management Entail?
◊ Planning: is the most critical and gets the least amount
of our time (Beginning with the End in mind)
◊ Organizing: Orderly fashion
(Contingent/Prerequisites)
◊ Controlling: is critical if we are to use our limited
resources wisely
◊ Measuring: To determine if we accomplished the goal

4. Measuring…….
 Are we efficient?
 Are we productive?
 Are we doing a good job?
 What is the outcome?
 Is it what we wanted to be?
If you can’t plan it,You can’t do it
If you can’t measure it, you can’t manage it

5.  Project management, on the other hand, involves five process
groups identified as
• Project initiation
− Selection of the best project given resource limits
− Recognizing the benefits of the project
− Preparation of the documents to sanction the project
− Assigning of the project manager
• Project planning
− Definition of the work requirements
− Definition of the quality and quantity of work
− Definition of the resources needed
− Scheduling the activities
− Evaluation of the various risks

6. • Project execution
− Negotiating for the project team members
− Directing and managing the work
− Working with the team members to help them
improve
• Project monitoring and control
− Tracking progress
− Comparing actual outcome to predicted outcome
− Analyzing variances and impacts
− Making adjustments
• Project closure
− Verifying that all of the work has been accomplished
− Contractual closure of the contract
− Financial closure of the charge numbers
− Administrative closure of the paperwork

7. • Successful project management can then be defined as
having achieved the project objectives:
− Within time
− Within cost
− At the desired performance/technology level
− While utilizing the assigned resources effectively and
efficiently
− Accepted by the customer

8. • The potential benefits from project management are:
− Identification of functional responsibilities to ensure that
all activities are accounted for, regardless of personnel
turnover
− Minimizing the need for continuous reporting
− Identification of time limits for scheduling
− Identification of a methodology for trade-off analysis
− Measurement of accomplishment against plans
− Early identification of problems so that corrective action
may follow
− Improved estimating capability for future planning
− Knowing when objectives cannot be met or will be
exceeded

9. Project
– a defined sequence of tasks
– with a beginning and an end
– directed toward a goal
– within established parameters
Goal: the outcome of a project. E.g., complete construction of a house.
Tasks: the sequence of steps that are required to complete a
project. E.g., frame the walls, install the windows, landscape the site.
SOME KEY WORDS

10. Parameters: constraints; variables that are specified. E.g., costs,
resources, time, quality.
Resources: people, equipment, facilities, etc.
Milestone: an event or condition that marks the completion of a group of
related tasks.
E.g., external shell on the house is complete.
Critical task: a task that would cause delay in the completion of the project
if the task is delayed.
E.g., drywall cannot be installed if electric wiring is not yet inspected.
Critical path: a sequence of critical tasks.

11.  The main role for the project manager is leadership, so we refer to him
or her as a project leader.The role of the project leader is to
− Provide direction to the project team.
− Lead the project team through the project management process
(creating and executing the project plan).
− Obtain approvals for the project plan.
− Issue status reports on the progress of the project versus the plan.
− Respond to requests for changes to the plan.
− Facilitate the team process, which is the interpersonal process by
which team members develop as a team.
− Remove obstacles for the team so they can complete the project.
DEFININGTHE PROJECT MANAGER’S ROLE

12. − Act as the key interface with the project sponsor.
− Act as the key interface with the project customer.
− Call and run team meetings.
− Issue the final project report.
 The essential role of the project leader is to lead the project team
through the project management and team processes so that they
complete the project successfully.
 The project manager is accountable for the overall success of the
project.
 The project manager needs strong communicative and
interpersonal skills, must become familiar with the operations of
each line organization, and must have knowledge of the
technology being used.

13.  The success of project management could easily depend on the
location of the project manager within the organization. Two
questions must be answered:
− What salary should the project manager earn?
− To whom should the project manager report?
 Figure shows a typical organizational hierarchy (the numbers
represent pay grades). Ideally, the project manager should be at the
same pay grade as the individuals with whom he must negotiate on
a daily basis.
 Using this criterion, and assuming that the project manager
interfaces at the department manager level, the project manager
should earn a salary between grades 20 and 25. A project manager
earning substantially more or less money than the line manager will
usually create conflict.
DEFININGTHE PROJECT MANAGER’S LOCATION

15.  The resource or functional manager is usually the overseer of the
resources (primarily people) that you’ll need to do the project.
 The people who work on the project report to the resource manager and
they are then assigned to the project on either a full or, more often, a
part time basis.
 It is a challenge of the project leader to gain the cooperation and
commitment of these people who do not report to him or her.
 That challenge is met most easily by using a participative project
management approach.
 The role of the resource manager is to
− Provide people to be project team members.
− Review and approve the project plan for their areas.
− Provide direction, as required, to the team member who represents
the resource department.
DEFININGTHE FUNCTIONAL MANAGER’S ROLE

16. − Make sure the people working on the project from the
department have the appropriate level of skill and expertise to do
the work.
− Make sure team members are provided with the time to
complete the project, as defined in the approved project plan.
− Remove obstacles for the project team.
 A project runs smoothly if everyone performs his or her role.
 Nevertheless, it is primarily the job of the project leader, with the
help of the sponsor, to ensure these roles are fulfilled.
 Roles vary depending on the phase that the project is in.
 Let’s examine the four phases, or major subdivisions, within the
project management process.