Digitization Land Records of Revenue (DLRR). A Pilot Project of 2010 Flood affected areas Under PSFRP Project funded by Government of Japan in 2012 in Khyber Pakhtunkhwa (KPK) . Project Manager Syed Subtain Hussain - ssbacha@gmail.com

1. Digitization Land Records of Revenue (DLRR) System
for Charsadda & Nowshera Districts in Khyber Pakhtunkhwa
A Pilot Project of 2010 Flood affected areas
Under PSFRP Project funded by Government of Japan
Prepared by:
Project Manager
Syed Subtain Hussain
Manager IT (GIS/MIS),
UN-Habitat, Pakistan
subtain.Hussain@unhabitat.org.pk
ssbacha@gmail.com

2. About UN-Habitat & Land Project
• The United NATIONS Human Settlements Programme, UN-Habitat, is the United Nations agency for human
settlements. It is mandated by the UN General Assembly to promote socially and environmentally
sustainable towns and cities with the goal of providing adequate shelter for all.
• UN-Habitat plays an important role in providing technical assistance to countries and cities in the areas of
Governance, land and property rights, environmental management, disaster mitigation, post conflict
rehabilitation, urban safety, water management and poverty reduction. UN-Habitat has over 150 technical
programmes and projects working in normative and operational activities in over 60 countries.
• UN-Habitat coordinate and arrange meeting with the Senior Member Board of Revenue (SMBR) and other
officials of Revenue and estate Department (BOR) to discuss areas of mutual interest in land project.
• During these meetings the SMBR showed keen interest in the possibility of computerizing the Land and
Revenue record, he pointed out that at present the record is manually maintained and is often incomplete
and defective. The system itself is centuries old and is open to a select number of Revenue Department
officials which presents a number of problem to the land owners and other stake holds, the consequence of
defective record keeping ends up in difficult and lengthy legal problems.

3. ‫تاریخ‬
1968 ‫سن‬
‫پاکستان‬‫حکومت‬1967‫سن‬
‫پاکستان‬‫حکومت‬
1876‫سن‬
‫برطانیہ‬ ‫اج‬‫ر‬
1863‫سن‬
‫برطانیہ‬ ‫اج‬‫ر‬
1566‫سن‬
‫اکبر‬‫شہنشاہ‬1540‫سن‬
‫ری‬‫سو‬‫شاہ‬‫شیر‬
‫پہال‬‫کا‬‫ایشیاء‬‫جنوبی‬
‫ریکارڈ‬‫لینڈ‬ ‫مربوط‬
‫زسسٹم‬
،‫رولز‬ ‫ریونیو‬‫لینڈ‬1968
،‫ایکٹ‬ ‫ریونیو‬‫لینڈ‬1967
‫اء‬‫ر‬‫اج‬‫کا‬ ‫قانون‬‫پہےل‬
‫اینڈ‬‫سروے‬ ‫ریونیو‬
‫ق‬‫کا‬ ‫ٹمنٹ‬‫ر‬‫ڈیپا‬‫سیٹلمنٹ‬‫یام‬
‫مل‬ ‫ٹوڈر‬‫اجہ‬‫ر‬ ِ‫اصالحات‬
Land Record History in Sub-continent
1540
LandRecordSystem
SherShahSori
1566
LandRecord
improvement
KingAkbar
1863
LandRevenue
Establishment
Department
BritishRule
1876
First LandLaw
BritishRule
1967
LandRevenueAct
Pakistan
1968
LandRevenueRule
Pakistan

4. Objective of the Pilot Project
The objective of the Digitization Land Records of Revenue (DLRR) project is to
improve the land records service delivery:
• JAMA BANDI (land records registers)
• INTEQALAT (Mutation)
• Digitization of Massavi (Cadastral Map)
• Online Parcel Mapping of land records integrated with land
database
• Establishment of Service Delivery Centre (SDC) with procurement of
latest IT equipments (hardware/software), renovation and network
setup

5. Outcomes
• The proposed Land Management Information System is a hybrid of Management
Information System (MIS) and Geographical Information System (GIS).
• This system will properly document the land records and will prepare maps of land parcels
using revenue maps like Massavies maps (hand sketch cadastral maps) and will be
updated by using high resolution Google Satellite Imageries.
The DLRR will help:
1. The land owners to better manage their land in record access
2. The people to identify their parcel of land in transaction and in case of any future
flooding or planning
3. In reducing land ownerships dispute and relocate the parcel after flood
4. Enhancing transparency in mutation and transfer of land
5. The Revenue Department to properly and equitably levy taxes (particularly it will help in
the collection of water charges -aabyana).
6. Adopt a disaster risk reduction and management approach that is holistic,
comprehensive, integrated, and proactive in lessening the socioeconomic and
environmental impacts of disasters including climate change, land types information

6. BENEFITS
OF DIGITIZATION LAND RECORDS OF REVENUE
• The objective of the Digitization Land Record of Revenue (DLRR) project is to improve the land
records service delivery
• It will contribute to long-lasting tenure security and more efficient functioning of land markets,
and to establish a basis for fuller integration of information associated with rights in land.
• Digitization process would ensure transparency and accountability in land management.
• Records of rights (Jamabandi) and Mussavi (Field Map) are scanned and digitized. In the old
record individuals shares of Land owners were not indicated, whereas, during this process share
of each and every land owner is being noted against their names for their facilitation.
• Online access of all to see ownership field khasra-number/Field Maps. The record of rights will
be made available at every service center.
• Through this process old records will be repaired and Individual owners/vendees will see online
their respective share in Land/Visual of Land being sold/purchased.
• Facility will be available at service center for entry of mutation and its attestation within
shortest possible time.
• During the court session will support online records
• The revenue officers can monitor/check staff activities and correct record according to
requirements of rules on the subject.

7. Conventional
Land
Revenue
System
Query &
Updation of Land
records is
laborious, time
consuming
Transparency
mechanism is
inadequate
Chances of
human error
and tempering
Boundaries
disputes
Limited access by
land
stakeholders

8. Land
Digitization
Information
System
Minimize scope
of land/ property
disputes
Enhance
Transparency in
the land records
maintenance
system
Secure Data
(Spatial & Non-
Spatial) Storage
Single Window
for handling land
records
Easy Access to all
the stakeholders
Via Web
Gateway to
better future
planning
Minimize scope
of land/ property
disputes

9. SDC Centre Lab Layout

11. 1- Revenue record room, Jamabandi received from revenue staff
2- Scanning of Original land register and Data entry in the System

12. DLRR System Screen Shot

13. DLRR System Screen Shot

14. DLRR System Screen Shot

15. Mutation Form

17. MASSAVI (Cadastral Map 1926) – (Geographical Sketch of Land Parcels) of Dogor
Village
Computerized MASSAVI Map

19. Land Revenue Massavi Maps Digitization
Overlay of Massave, Settalite and Digitized Khasra of Dogor Mouza

20. 3- Print jamabandi register and handover to RO for
verification with original record and mark for
corrections
1- Jamabandi Report 2- Tally with Original and Correction 3- re entry
correction

22. Jamabandi Records of Rights (Reports)

23. Record of Rights (Mutation Included)

24. Shajra Nasab (Family Tree)

25. Land Database and Land Parcel integrated with 19 digits
Khasrcode auto generated by Land software

26. S.No. Equipments/specification Status Quantity
1 GIS Server (High spec.) Procurement stage 1
2 Plotter Printer (44 Inch)
Procurement stage
1
3 A3-Size Color LaserJet Printer
Procurement stage
1
4 Map Scanner A3 size
Procurement stage
1
5 Generator 7KVA
Procurement stage
1
5 GPS Hand set
Procurement stage
5
6 External USB Hard Drive (backup)
Procurement stage
1
7 Laptop for GIS lab
Procurement stage
2
8 Desktop Computer
Procurement stage
10
9 Digital Camera
Procurement stage
1
10 Internet Connection
Procurement stage
1
11 Computer Table
Procurement stage
13
12 Computer Chairs
Procurement stage
13
13 Air Conditioned Split
Procurement stage
4
14 Water Dispenser
Procurement stage
1
15 UPS 10KV with 03 Batteries
Procurement stage
1
16 Generator 7KVA
Procurement stage
1
17
SDC Lab Establishment (partitions, Networking,
paints, security wall etc.)
Work in Progress
List of GIS Lab equipments and establishment detail

30. Challenges
During data entry, following errors/deficiencies have been found which real
challenges for computerization are;
JAMMABANDI (Haqdarani Zamin)
• Total HISSA (share) of KHATTA not equivalent to owners accumulated HISSA
(share)
• Name of the owner exists in Shajra but not in KHATTA (Khewat)
• Name of the owner exists in KHATTA (Khewat) but not in Shajra
• Information of Khhana-e-kasht persons in Khana-e-malkiyat
• Wrong information of HISSAS (share) and area in the land register
• The Share mentioned in the INTEQAL (Mutation) not as per share written in
register Haqdararani Zamin (Jammabandi)
• Feedback Correction of records in land register from Revenue staff
Mutation (INTEQAL)
The registration of Bayee (Seller’s) not in register-Haqdran-e-Zameen OR transferred
land area exceeds
Reference to mutation does not exist
Discrepancies in name/parental information/caste
Bayee-Seller’s records does not exactly match with register-Haqdran-e-Zameen

31. Inauguration Ceremony of GIS Lab at Charsadda
District for Land Digitization Project
Inaugurated by Provincial Law Minister Barrister Arshad Abdullah
on 3rd October, 2012
Syed Subtain Hussain
Project Manager

32. Syed Subtain Hussain
Project Manager
Syed Subtain Hussain
Project Manager

33. Inauguration in News paper

34. Nowshera SDC Office
• On the request of Board of Revenue of Khyber
Pakhtunkhwa requested to UN-Habitat for the
establishment of Service Delivery Centre (SDC)
at Nowshera District which was also flood
affected in 2010
• DC/DCO Nowshera (Ex. DLR) was very keen in
this project and space has been provided to
UN-Habitat for the establishment of SDC
Office

36. Land Records badly affected
by flood 2010
• All Massavee maps
• Jamabandi Records
• Mutation Records
• Old Records Jamabandi Books

37. Flood affected Land Owners
Records Amangrah Mouza/village
District Nowshera

38. Flood affected Massavi
(Cadastral Map 1927)
Amangrah
Mouza/village District
Nowshera

39. Misripura Village Massavi Map
Misripura Village
Massavi -1
Misripura Village
Massavi -2

40. Misripura Village, Nowshera
Digitized Massavi

41. Space provided for SDC Office at
Nowshera Tehsil

42. Letter from BOR, KPK

43. Live Presentation
• Land Software
• GIS Mapping
http://gis.unhabitat.org.pk/doger
DLRR System Inauguration Video link

44. Thanks