The document summarizes a presentation about NASA's Johnson Space Center's (JSC) approach to integrating facilities planning information across the center. It describes how JSC developed a Facilities Review Database (JFReD) to capture and assess facility usage and cost data over multiple years. JFReD integrates with JSC's Geographic Information System to allow visualization of facility locations and utilization profiles. It also incorporates capabilities assessment information to support strategic planning for facilities and technical capabilities.

1. Center-wide Facilities Planning:
An Information Integration
Approach
NASA Project Management Challenge 2011
February 9-10, 2011
Track: Facilities
Presenters:
Perri E. Fox, Transition Manager
NASA-Johnson Space Center
Lovely Krishen, Ph.D., Lead Risk Analyst-Transition Team Lead
Futron Corporation

2. Outline
• Introduction
• NASA-JSC Center-wide Facilities
Assessment: An Overview
• JSC Facilities Review Database (JFReD)
– Information Integration with Geographic
Information System (GIS)
– JFReD-GIS features
• Building Information Architecture for JSC
Capabilities
– JSC Technical Capabilities Tiger Team (TCTT)
– JFReD: JSC Capabilities Assessment Module
(JCAM) features
• Summary
• Backup Slides
February 9, 2011 2

3. Introduction
•As part of Transition management, JSC has been
integrating facilities planning information and
performing high-level gap analysis to feed decision
makers at the Center level
– Capturing comprehensive facility listing, description and
baseline cost estimates
– Assessing budget associated with closeout, gaps and
utilization of the facilities (Workforce and Dollars) tied to
Core Capabilities
– Linking utilization of buildings/facilities for overall Center
Master Planning efforts
•Pre-decisional data capture initiated and updated
over 4 years – now initiating data collection for a 5th
year
•Currently, focused on supporting Center and
Agency-wide scalability and strategic planning for
facilities and capabilities utilization
February 9, 2011 3

4. JSC Facilities Assessment: An Overview
• A facility is primarily defined by a real property component that
represents a significant (or core) capability or asset and becomes a factor
in the overall center “supply” to meet the “demand” of
mission, program, or project requirements
– For JSC, includes labs, aircraft, test stands, specialized equipment, storage
areas, mission operations/planning areas or entire buildings
– Does not include office space or other personnel support areas (break
rooms, general conference rooms, restrooms, equipment closets, etc.)
•Information capture, assessment, and reporting processes -
established, tested, and refined over time by JSC Transition management
team
•The only baselined JSC Facilities Listing and the standard for Center Ops
Facilities Utilization activities
•Assessment and JSC Facilities listing originally captured in FY2007 in
spreadsheets – but this was quickly outgrown
JSC Transition Team Designed and Developed JSC Facilities
Review Database - JFReD
February 9, 2011 4

5. JFReD Description and Capability
•The JSC Facilities Review Database (JFReD) is…
– A user-interface, secure web-based application with advanced
data archiving and reporting capabilities that synthesizes
integrated analysis and decision/metrics reports for Center
Management
•Provides a baseline listing of all facilities at JSC, Ellington, El
Paso, Sonny Carter Neutral Buoyancy Lab, and White Sands
Test Facility (WSTF) sites
•Tracks/assesses Facilities Usage requirements and associated
Resource profiles over a multi-year timeframe with pre-
decisional inputs from
– Managing DLO Facility owners (“Supply” data)
– Funding Programs/Customers (“Demand” data)
– Center Operations – infrastructure and master planning
•Established User Group with JSC and Headquarters members
•Provider of Best Practices and Lessons Learned in information
management of infrastructure planning and disposition
February 9, 2011 5

6. JFReD Integration with JSC-GIS
•With changes in Agency direction, found growing demand for
right-sizing the Centers and scaling capabilities and associated
facilities
•JSC Transition team proposed direct information exchange
between JFReD and JSC space utilization and real property
databases
•Geographic Information System (GIS) provides a framework
for organizing institutional real property spatial information
– Integrates data from several sources, including JSC’s Space
Utilization Tool (SUT) and Real Property Inventory (RPI)
•JFReD integration with GIS is designed to:
– Promote convergence of facility information gathering processes
at JSC
– Provide graphical visualization of facility location and utilization
profiles over planning timelines
– Maintain quality control and standardization of JSC space
utilization and facility location information
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7. JSC-GIS Data Sources
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8. JSC-GIS Data Exchange Process
*Outlined in the JFReD-GIS Interface Control Requirements Document
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9. JFReD-GIS Integration Benefits
• Center Operations (COD) is responsible for
maintaining the configuration of the buildings/rooms at
JSC
– JFReD users will be able to see the data, but not change it
• COD has already been approving facility changes to
JFReD.
– Facility change requests can still be made to JFReD
administrators who will work with COD and obtain approval
•Less data entry into JFReD
– No need to enter facility
name, center/site, rooms, buildings, square footage, facility
class/subclass
•Ability to be able to look at Utilization Data spatially
– Can look at any building or any floor of any building that is
utilized by a JSC facility
– Facility owners are color-coded at the DLO level
February 9, 2011 9

10. Database Features: JFReD Main Website
https://jfred.jsc.nasa.gov
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11. Get Maps from Listing Page
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12. GIS Link to JFReD
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13. Example Floor Layout Facility Report
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14. GIS: Example Building Floor Plan with
Facilities
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15. Example Facility Usage Profile
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16. Example Building Layout Navigation
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17. Example JSC Site Layout
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18. Notional Metric: Facility Usage Over
Time
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19. Decision-making Approach: JSC
Capabilities Assessment
• Facilities grouped together to define JSC-unique Capabilities
• These Associated Facilities groupings formed the basis for capturing
and assessing Technical Capabilities (TCs)
– JSC Technical Capabilities Tiger Team (TCTT) chartered in August 2010
to initiate capture of a structured Center-wide Technical Capabilities
Listing
– Assess Ready-to-produce costs/resources and prioritization criteria
based on mapping to potential mission scenarios
– Provide insights into recommended scalability-based cost-savings
measures
– Prepare for NASA Technical Capabilities Assessment cycle
• JFReD platform is incorporating data or mapping from other Real
Property and Capabilities assessments
– At JSC: GIS; TCTT Skill-Based TCs, Facilities-Based TCs, and Core
Technical Capabilities
– Agency: NASA Capabilities Forum (NCF) Gap Assessments; Major
Facilities Inventory; Real Property Inventory; NASA Technical Capabilities
(NTC)
February 9, 2011 19

20. Information Integration Layout
February 9, 2011 20

21. Technical Capabilities Assessment at JSC
•Definition of Technical Capability (TC): “All of the
facilities/infrastructure, property/equipment, workforce
(FTE/WYE, with competency/skills), and support
(suppliers/supplies, contracts, control systems)
required to accomplish a given program’s mission
execution requirements"
•JSC TCTT adopted the following approach:
–Capability owners enter Capability Listing data, which
includes a basic capability description, NASA Agency (OCE)
capability categories, Uniqueness, and Associated Facilities
(if applicable)
 Capabilities may be skill-based
 Tie back directly to JFReD Baselined data
 Defines the “supply” aspect of the assessment - individual
records managed at the Direct Line Organizational (DLO)
level
 For JSC Core Technical Capabilities (CTCs), DLO-
managed sub-capabilities are grouped into JSC-managed
Core Capabilities
February 9, 2011 21

22. Technical Capabilities Assessment at JSC, cont.
– Capability owners enter Capability Usage and Cost data
 Includes current and future mapping to missions, and
Ready-to-produce costs among other factors
 Defines the “demand” aspect of the assessment
• JFReD Platform has continued to integrate and
transform to meet Capabilities Information capture
needs
– JSC Capabilities Assessment Module (JCAM) developed
with similar architecture and logic as JFReD
– Reporting and other features are in requirements
building/testing phase
– If Capability data becomes the “currency” for managing
the Center products and services:
 Possible integration of cost data, risk data, and
infrastructure (workforce/facilities) through a well-tested
JSC application platform
http://jfreddev.jsc.nasa.gov/jcam/default.aspx
February 9, 2011 22

23. JSC Capabilities Assessment
Module (JCAM) Development
Version: Back-up Slides
February 9, 2011

24. JSC Capabilities Assessment Module
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25. JCAM – Capability Listing Page
List is displayed automatically when populated, provides navigation to capabilities
in the database
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26. JCAM – Capability Page for Edit Capability
(Skill-Based)
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27. JCAM – Usage Page for Edit Capability
(Skills-Based)
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28. JCAM – Cost Page for Edit Capability
(Skills-Based)
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29. JCAM – Capability Page for Edit Capability
(Facility-Based)
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30. JCAM – Facility-Based Capability
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31. JCAM – Associated Facility Data Page
(for Facility-Based Capability)
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32. JCAM – Associated Facility Usage Page
( for Facility-Based Capability)
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33. JCAM – Associated Facility Cost Page
( for Facility-Based Capability)
February 9, 2011 33

34. Summary Best Practices
• Integrate Facility data capture tools at the Center level
to keep strategic planning and tactical implementation
goals aligned
• Maintain accurate and traceable facilities listing and
strict configuration control procedures
• Leverage PPBE yearly cost exercises in validating
and updating data content
• Collaborate closely with Agency Facilities Planning
entities and experts to standardize terminology,
requirements, and IT integration practices
• Center-wide Facilities Planning requires flexible
approach to facility usage and cost capture
– Changing Program requirements will drive usage levels and
institutional facilities decisions – keep it fluid
• Continue mapping facilities to Center-wide major
Strategic capabilities and associated funding profiles
February 9, 2011 34

35. Some Interesting Take-aways
• JSC Facilities Assessment and JFReD Best Practices tell us:
– Institute robust process and reliable sources/providers of data
– Tool serves to strengthen the process and should be focused
on user needs and convenience
–Focus on baselining the Listing and keeping information
accurate with strict configuration control – even in a changing
environment
–Schedule, performance metrics, and strategic planning
scenarios may be incorporated into a tried and tested platform
like JFReD
• Tools, Processes, and Assessments must be versatile to
assist with successful Change Management
Transition Management combined with
Capabilities and Assets Management is
needed to promote successful Center-wide
TRANSFORMATION MANAGEMENT
February 9, 2011 35

36. JFReD Back-up Slides
February 9, 2011

37. JFReD Main Website
https://jfred.jsc.nasa.gov
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38. Parent-Child Facility Listing Example
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39. Facility Data Page
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40. Usage Data Page
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41. Cost Data Page
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42. JFReD Report Generator – Part I
February 9, 2011 42

43. JFReD Report Generator – Part II
February 9, 2011 43

44. Canned Reports Main Page
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45. Truncated Transition Detailed Report
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46. Close-out Candidates Report
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47. Utilization Report
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48. Usage Variance Report
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49. JFReD Metrics Exporting Tool
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50. Representative JFReD Metrics Reports
February 9, 2011 50