Completing your CHG project - Fran D'Castro
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Guidance on executing your CHG project from Fran D'Castro, CHG Coordinator, NLA. Presented at the 2018 Community Heritage Grants Preservation and Collection Management Training Workshops
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Completing your CHG project - Fran D'Castro
- 1. Completing your CHG project Fran D’Castro CHG Coordinator
- 3. Everything you need to know nla.gov.au/chg
- 7. Key Dates in the CHG Year • November 2018 - Grants paid • 4 March 2019 – CHG applications open • 22 April 2019 – CHG Progress Report due • 6 May 2019 - CHG Applications close • 1 November 2019 - CHG Final Report due
- 8. Time to get your skates on! http://handle.slv.vic.gov.au/10381/282278
- 9. Submitting Reports Progress and final report forms are available online: https://nla.smartygrants.com.au/applicant http://trove.nla.gov.au/work/162326378
- 10. Progress report – due 22 April 2019
- 11. Progress report
- 12. What if I need to vary my project? http://trove.nla.gov.au/work/190130037
- 13. Final Report – due 1 November 2019
- 14. Final Report
- 15. Reporting on your grant • Receipts, • Declaration form • Copy of SA or PNA • Copy of any training materials • Photographs • Publicity http://trove.nla.gov.au/work/12201149
- 17. Can I apply for another grant in 2019? • 4 March 2019 – applications open • 6 May 2019 – applications close • If you wish to apply in 2019 you must have completed your Final Report and acquitted your 2018 grant by 15 April 2019.
Editor's Notes
- I’m now going to talk briefly about some of the other things you need to know to help you to complete your CHG project. Do not let this picture cause you to panic.
- The CHG website should be your first point of reference for further information. I am sure it will be one of your bookmarks from now on. And you can always contact the CHG office- the contact details are on the website. Given you are starting out with your Significance Assessment, there is lots of information here for you – in particular help on finding an assessor. That is your first job. Then go straight to the website to find guidance what you should be doing to prepare for the assessor. Your Significance Assessment must follow the format as set out on the website. Similarly, in the next stage, the Preservation Needs Assessment must follow the PNA format on the website…
- A good thing to do is to read this book first, particularly chapters 4, 5 6 and 7 The easiest way to find it is by googling Significance 2.0, or use the link on the CHG website.
- Here is just one of the many resources available on the internet about significance. For example in this video, Andrew talks about what their significance assessment meant for the National Vietnam Veterans Museum, whether it was undertaken at the right time, and how the findings are not always what the committee might want to hear.
- In the Conservation Activities section of our website there are many other useful resources and links. For example, you will find a link there to the PROV Just digitise it book, which summarises the material Daniel covered on Wednesday in the Digitisation workshop. If you didn’t get to Daniel’s workshop, you can watch the PROV Just digitise it video, also linked to here. The presentations from this year’s workshops will soon be made available on the CHG website. Presentations from earlier years are already there.
- There is also a lot of information in your workshop handbook. On page 2 are the key dates to know for the CHG year. They are also printed on a separate piece of paper in your bag. I suggest you put them in a prominent place back at your organisation. I know we have them on a whiteboard in our office. Don’t forget you have contact details in the back of your handbook for your fellow CHG workshop participants who I am sure will welcome opportunities to keep in contact and share their knowledge and experiences. Of course you are welcome to contact the CHG office with your questions at any time.
- So it’s now time to get your skates on! Let’s think about those key dates of the CHG year.
- Just to remind you that reports are submitted online through SmartyGrants. It’s important for us that everything to do with your grant is attached to it in SmartyGrants. It’s our online filing cabinet.
- The first deadline will be the Progress report due on 22 April 2019
- The Progress Report template will be very similar to this so you can see it is fairly brief. This report can only be accessed in SmartyGrants and must be submitted online with signed declaration form scanned and uploaded with the report. If you happen to have totally completed your project by 22 April 2019, then you don’t need to submit a progress report; the Final Report will suffice.
- If you wish to vary your project, please notify us! The CHG Coordinator must approve any significant alteration to the project before it is implemented.
- The next major deadline will be the Final Report. The hard work is done, the project complete. For Final Reports, please attach all receipts, sign the declaration form and include a copy of any reports or training materials commissioned with CHG funding. If you are completing training projects (down the track) please include photos where possible with copies of training materials produced.
- When you log in to SmartyGrants you will see a form similar to the Progress Report but longer. Pay particular attention to this section where it lists what you need to do to fully acquit your grant. Don’t try to read them on this slide; they are listed on the next one.
- These are the things you will need to have completed in order to scan and attach them to fully acquit the grant.
- Some of you here today will be thinking you might like to speed things up a bit. Get on up that staircase! You might be thinking you would like to apply again in 2019.
- So…Can you apply for a grant in 2019? Yes you can. If you wish to apply for a grant in 2019 you must have completed your final report and acquitted your 2018 grant by 15 April 2019. So for example: If your SA is done and acquitted by 15 April 2019, then you can apply for PNA or next stage in 2019. You will really need to get your skates on to achieve this. And we have Christmas as well. If you do intend to do this, don’t fall into the trap of being in such a rush that you do not take the time to consider the Significance Assessment report you have just had done. And also remember, fully acquitted means I’ve checked it out, agree that everything has been completed, including all funds spent and matched against attached receipts AND sent you the Grant Acquittal confirmation email!
- I am sending you all an email, asking you to complete our CHG Participant Feedback form. I suggest you do it with your workshop handbook beside you so you can remember the sessions you went to. We value your feedback and will use it to help us plan the program for next year. For example, because of feedback given last year, most of the Victorian people flew in Monday to avoid the exhaustion of early flights Tuesday morning…The Tuesday Program and Awards Ceremony is exhausting enough without having to get up in the middle of the night!
- Remember to add the travel and accommodation costs in applications for future assessors, trainers, etc.
- Well...I reckon we’re very close to the end of our Workshop program Thank you all for making this CHG Workshop such a great experience. It’s been great putting faces to names, and getting to know you. Your enthusiasm and interest has been very rewarding and inspirational for us all at the Library and at our partner organisations. Best wishes for a safe journey home and exciting times ahead… I look forward to catching up with you over the coming year, by phone and email. Remember – if you need any clarifications, further information, reassurance you are on the right track, just ring or email me And VERY IMPORTANTLY, I would like to acknowledge Sophie’s invaluable help this week, and for the months leading up to it. This is Sophie’s first workshop as CHG Assistant. I suspect she didn’t quite realise just how much she was taking on. But she rose to the challenge, kept us all on track, and helped the workshops to run very smoothly indeed! I am sure you will join me in thanking Sophie… And now – time for a cuppa and a nibble, to gather enough energy to enjoy the very last workshop session – The Tours – of either the National Museum, or our own Library…