Trove - a window to our community heritage - Hilary Berthon of Trove, NLA
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TROVE - a window to our community heritage - Hilary Berthon of Trove, NLA. Presented at the 2018 Community Heritage Grants Preservation and Collection Management Training Workshops
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Trove - a window to our community heritage - Hilary Berthon of Trove, NLA
- 1. Trove A window to our community heritage Hilary Berthon 1 Assistant Director Trove Outreach
- 2. 2
- 3. PART ONE: ABOUT TROVE PART TWO: TROVE & COMMUNITY HERITAGE GRANTS PART THREE: DIGITISING CONTENT INTO TROVE PART FOUR: TROVE STORIES PART FIVE: SOME TIPS & TRICKS FOR USING TROVE 3
- 4. 4 Étienne Grandchamp, (2015). Français : Charleroi - Passage de la Bourse - librairie et bouquiniste Fafouille . CC-BY-SA-4.0, Wikimedia commons
- 5. Anna Sippel (2013). Pacman threatening the Moon. Swinburne University of Technology. CC- BY-NC-ND
- 6. Negative (1925). Man & Dog Searching for Snakes in a Haystack, Corindhap, Victoria, circa 1925. Museum Victoria. Out of copyright.
- 7. Hans Adler in a corner of his music room CC-BY-SA-3.0, Wikimedia commons
- 8. H.V. McKay Pty Ltd, Sunshine Harvester Works (1910). Photograph - H.V. McKay, Harvesting, circa 1910. CC-BY-4.0, Museum Victoria.
- 9. Trove zones
- 10. Noticed anything different about Trove lately? • Surveys • Testing and research • Upgrades to Trove search • New digitised material 10
- 11. Trove Modernisation Program 11 • Funded by the Public Service Modernisation Fund • Program to run until mid-2020
- 12. Keeping up to date help.nla.gov.au/trove/keeping-up-to-date 12
- 13. COMMUNITY HERITAGE GRANTS Case studies
- 14. Queensland Women’s Historical Association • Awarded a grant for $4,950 in 2015 for a significance assessment of the collection • 285 items in Trove 14
- 15. Matron Sadie MacDonald • One of them is about Matron Sadie MacDonald… • First World War Royal Red Cross medal • Medal is in the ‘Pictures, photos, objects’ zone 15 Garrard & Co. LTD First World War Royal Red Cross medal and miniature of Matron Sadie Macdonald. QLD Women’s Historical Association cc-by Attribution
- 16. Matron Sadie MacDonald • In the newspapers zone I learn more of her story • One of 6 nurses in the Macdonald family! • Long term commitment to returned soldiers 16 Evening News (Rockhampton, Qld. : 1924 - 1941), Wednesday 23 April 1930, page 12
- 17. Matron Sadie MacDonald • Here she is! • With another medal, the Florence Nightingale medal, in 1953 • Image from the SLQ 17 State Library of QLD: John Oxley Library cc-by Attribution
- 21. • Nasza Droga: the newspaper for Poles in Australia 1952-1954 Digitisation supported by German digital documentation centre Porta Polonica
- 22. An architectural Survey of Goulburn and District, c. 1960; and Melba’s Gift book of Australian Art and literature, 1915
- 24. TROVE STORIES
- 25. RESEARCH WILL BE EASIER, Examiner, 1952. http://nla.gov.au/nla.news- article52927529
- 26. 26 Huts of the Unemployed, The Chronicle, 1937, State Library of South Australia, https://trove.nla.gov.au/version/2 28768115
- 27. 27 Picturesque River Camp, The News, 1932, https://trove.nla.gov.au/newspaper/ar ticle/129324153
- 28. TROVE TIPS AND TRICKS CATRIONA BRYCE
- 29. COMMAND SEARCHING Getting more out of the simple search box 29
- 30. Command searching in Trove • Can be done in simple search box • Multiple words assumed AND search • Boolean AND, OR, NOT 30
- 31. What do we mean by Boolean? • AND cats AND dogs • OR cats OR dogs • NOT cats NOT dogs, or cats -dogs 31 Trotter, Alex, 1914-2009 (1961). Ginger the typing cat, 1961. John Oxley Library, State Library of Queensland, https://trove.nla.gov.au/work/37012279
- 32. More on NOT 32 14,855 fewer results
- 33. Searching with parentheses • (cats dogs) 33
- 34. 34
- 35. Searching with quotation marks • “cats dogs” 35
- 36. 36
- 37. REFINING YOUR SEARCHES Using filters and the wildcard 37
- 38. 38
- 39. 39
- 40. 40 • Can be used after a minimum of three characters • Eg. marry, marriage, marriages Adding the wildcard
- 41. FINDING DIGITISED BOOKS AND JOURNALS How to find the non-newspaper content 41
- 44. 1 2 3 4
- 46. NEED HELP? Trove’s Help Centre, Contact us 46
- 49. 49 What you’ll find in Using Trove
- 50. 50
- 51. Questions? Brian Yap (葉) (2012). Blowing Questions. http://trove.nla.gov.au/work/192215944 • Follow Trove on Facebook or Twitter • Trove Content and Digitisation partner information - http://help.nla.gov.au/trove/conte nt-partners • GLAM Peak resources – www.digitalcollections.org.au • Victorian Collections - https://victoriancollections.net.au/
Editor's Notes
- Hi, my name is Hilary Berthon and I am the Assistant Director of the Trove, responsible for Outreach, at the National Library of Australia. As I begin, I ‘d like to acknowledge and offer my gratitude to the Traditional Owners of the land on which this event is taking place, and Elders both past and present. I also recognise all those whose ongoing effort to protect and promote Aboriginal and Torres Strait Islander and all cultures will leave a lasting legacy for future generations. But before we start – a question. Who’s used Trove? Can you tell me a little bit about what you did?
- Here’s the Trove team. Thought you’d like to get to know us. We are responsible for: Getting the data into Trove through content and digitisation partnerships (explain CP and DP) Telling the world about Trove through presentations, blog posts and social media Answering your questions about Trove We work with IT and other sections of the Library to improve how Trove works, and how information looks in Trove
- The talk will be in five parts – a brief overview of Trove and then some information on Trove and some recipients of Community Heritage Grants. I’ll tell you a little about Trove’s digitisation partnerships and then a story about the wonderful things people are doing with Trove and finally some tips & tricks for using Trove.
- Here in this wonderful image of a collection of collections you can get an idea of what Trove is all about… ‘Trove’: the name is from the French “trouver”, a verb meaning to find, or to discover. The name suggests the three concepts of: a collection, of treasured or valuable collection items, and the process of discovery.
- Trove is like a telescope which you can look through to find Australian content. It connects people to resources by aggregating data from collections around our country. Trove contains over half a billion resources, and is the 4th most visited Commonwealth government website in Australia. So, it’s big and it’s popular…but why is it important?
- Over a thousand organisations participate in Trove. It’s a collaboration between the National Library, State and Territory libraries and hundreds of cultural, community and research institutions around Australia. All 40 Australian universities contribute to Trove as do commonwealth and state government departments, public libraries, special libraries, museums, historical societies, archives and galleries. So, if you are looking for a snake in a haystack, as the person on the slide is, I am sure you will find it in Trove. Trove is visited by more than 60,000 people per day. Trove is indexed by all the major search engines. Trove provides context: your collections are discovered alongside the records of nearly 1200 libraries, university repositories, museums and government departments.
- Everything you can see in this ‘study’ is available and connected by linked data in Trove. Books, pictures, photos, journals, newspapers, government gazettes, music, videos, diaries, letters, archived websites, maps and people are all linked.
- Technically, Trove works by harvesting content from all the collections sites. It firstly goes out to the web-accessible repository and copies any records available. Then changes those records into a web ready format according to a series of processing steps and then puts those records into Trove. And then there’s a whole lot of digitized content that is hosted by the National Library – lots of digitized newspapers and journals (or magazines), but also a growing collection of other content.
- Trove is bursting at the seams with resources. How do we categorise all those resources so people can find what they’re looking for? Resources are grouped into what we call zones – you can see them the minute you land on our homepage. There are ten zones. Each zone groups similar content. There’s digitised newspapers – which cover everything from the first Australian newspaper in 1803 to big daily metropolitans with their special liftouts like the opening of the Sydney harbour bridge in 1932 to tiny specialty papers like ‘Jamboree Daily’ – put out every day of the scout jamboree in 2007 Government gazettes – similar to newspapers - these are official publications put out by each of the state, territory and commonwealth governments for the purpose of notifying the public of government business. At the moment got NSW from 1832 and the Commonwealth from 1901. We now also have the PNG Gazettes in Trove. Journals, articles and data sets – that’s where you can find journal articles e.g. Bush Fire Bulletin, Education, and many more And so on, for example the maps zone contains descriptions of both paper maps and digitised ones. People and organisations – includes biographies of everyday and famous Australians. There’s sometimes quite a detailed textual biography, a list of books that are about them, photographs they’re in and so on. This is where you can find out all about people. Lists created by users – anyone doing research on a topic can bring together related resources, and make a list, then share it. So, say I’m researching my great grandfather, and there’s a picture of the movie theatre where he was a projectionist, a newspaper article about him marrying my great grandmother, and a book on the street he lived in. I can put all those things in a List, and add notes about why they’re relevant.
- If you follow Trove on Facebook or Twitter, use Trove regularly, or are signed up to our Trove Testers list – may have seen some things happening.
- What you might not be aware of, is that all of these changes are part of a single program of work – the Trove Modernisation Program. The program is supported by the funds allocated to the National Library from the Public Service Modernisation Fund. Trove received part of this funding back in 2017 and it covered some of the activities you may have heard about, such as the Trove Roadshows. These activities were to research the needs of our users and the wider community, and to get a chance to speak to people who use Trove, and share collections with us, to find out their views on what Trove’s future looks like. The Trove Modernisation Program, is scheduled to run until the middle of 2020. We’ll be improving how you search for content in Trove. The focus is to make searching faster, as well as returning more results that are relevant to your searches – including making it easier to find resources that are Australian and available online. We’ll be refreshing the way Trove looks. Trove is a collaboration and we want the collective nature of Trove to be instantly recognizable to our visitors. And we’ll be improving how you find and get items in Trove. We’d like to make it easier for people of all ages and backgrounds to find related items, make surprising discoveries and become as addicted to Trove as our team is. There are many more changes – all will be evidence based and take into account all the feedback that we are receiving.
- As I’ve mentioned before, our program runs until mid 2020, so some of the changes that I’ve talked about won’t be coming to Trove for a while. In the meantime, if you’re interested in getting to test some new features, or give some feedback on our work so far, the link on this slide has some information about signing up to our Trove Testers list. If you sign up, you’ll get invitations to activities and can choose what you participate in.
- The Qld Women’s Historical Association was awarded a grant in 2015 for a significance assessment of their collection. They now have 285 items in Trove.
- One of these objects is a First World War Royal Red Cross medal which Matron Sadie MacDonald was awarded in June 1918 in recognition of conspicuous service with the armies of France and Flanders.
- One of the treats about Trove is, I can then learn more of her story - in the newspapers zone I can read that she was one of 6 nurses in the Macdonald family and had a long-term commitment to returned soldiers. Back in Australia, Sadie spent her life working for the benefit of returned servicemen and women. She was active in the Returned Nurses Club and so on… So different items that you can find in Trove enrich or add value to each other.
- In 1951, Sadie was awarded the Returned Servicemen’s League’s Gold Life Membership Badge, the highest honour which can be bestowed on a member and, possibly, the first given to a woman in QLD. And there’s a photo in Trove from the SLQ showing how, in 1953, for outstanding dedication to nursing, Sadie was awarded the Florence Nightingale Medal. …and there’s much more
- So that’s one way to get your content on Trove – you make it accessible online – many organisations, and I know some of you here use content management systems for your collections such as eHive or Victorian collection - and then you give Trove permission to collect the metadata and make your collection accessible through Trove.
- Another way to get content into Trove is through digitisation partnerships. And I know that some of you have already participated in this kind of partnership. Digitisation is not just scanning pages! We provide end-to-end support for digitising, preserving and delivering Australian newspapers, journals and books, and since 2010 we have partnered with over 150 organisations to digitise content. Although it may seem straightforward, one of the key things that we offer is access to specialised equipment that can be used to capture digital images to the standards required to give users the best possible experience in discovering and accessing content produced through a partnership – this includes automatic book scanners – large format item scanners and microfilm scanners, significantly improving efficiency of digitisation.
- The process of a digitisation partnership is as follows – firstly we enter an agreement to digitise the content in question. We then work with our partner to source the master content – which may be hardcopy or microfilm depending on the content – for some content, such as newspapers, our preferred source is microfilm. There are a couple of reasons for this – the first is that the fragility of historic newspapers means that any additional handling can significantly reduce the lifespan, so by using the microfilm we do not need to handle the newspapers again, the second is efficiency – a single page from a broadsheet newspaper can take minutes to digitise, in comparison, a microfilm roll containing 1000 pages of a newspaper can be digitised in as little as 10 minutes. Once the master material has been sourced, then the content is digitally captured, and for textual material this then goes through Optical Character recognition to make it fully text searchable. Once this has been checked, we can then make it available for discovery and delivery through Trove. We then maintain long-term preservation, as standards and technologies change.
- Here’s some newspaper material added through a partnership project. This is the first of many Australian Polish newspapers digitised with the support of Porta Polonica. We are very keen to increase the number of newspapers in languages other English. And if you want to know what newspapers are about to be digitized, check new titles coming section of the newspaper zone in Trove.
- Trove is not just newspapers. We’ve also partnered to digitise Books and albums. Goulburn Mulwaree Council and the Yarra Ranges Regional museum partnered with us to digitize this album and book
- And here’s some journals that we have partnered with organisations to deliver. One of the latest magazines to be digitized is the Bamaga High School Magazine. This comes from 5 remote communities in Far North Queensland and has been a very important project in connecting these communities and their culture with the nation and the world.
- One of the joys of working with Trove is hearing some of the stories of how people have been using to Trove for their research, uncovering information, asking new questions and assembling new meaning. Some of these stories appear on our Trove blog – and make a great read. And we really encourage researchers to share their stories with us in this way.
- Those of you who’ve read our most recent blog post on Trove will know that the featured story is one about the unemployed camps on the Torrens River during the Great Depression in the 30s. We learn about a Maltese migrant who painted his hut, constructed from hessian and tin, to resemble a red brick cottage. Inside the hut was decorated with rich green and rose wallpaper.
- The blog is based on the Trove research of Stephen Nova, a Ph.D. candidate
- Command = syntax you can use to tell Trove what you want to find explain what I mean by ‘command searching’ – indexes – telling Trove what you’re looking for. Aside – relevance ranking (trying to make Trove think like a human) and how it relates to indexes
- Command searching can be done in a simple search box. It’s usually not where you’d start a search from – you’d probably begin by using a couple of keywords - and Trove will return results which include as many of your keywords as it can. It assumes your words are connected by an AND. But when you want to refine your search, using these Boolean terms can be helpful.
- Boolean search is a type of search allowing users to combine keywords with operators (or modifiers) such as AND, NOT and OR to further produce more relevant results. To indicate it’s an operator and not a word you’re interested in, you type it in capitals. AND – you want both keywords in your results – as I said though, Trove will assume AND when you type words into the search box OR – you’re happy to have either word or words in your results NOT – you don’t want to see the term after the NOT. You can also use a minus sign
- This is useful when searching for people’s names which are common words
- Parentheses = must have those words, but in any order
- As you’ll see you will have the words cats and dogs in either order.
- When you use quotation marks, you’ll get results which include the two search terms together in that order.
- After you have added your keywords you can use the filters on the left of the screen to start to narrow your searches. Each time you click on one of the links in this list it applies the filter to your search.
- I’ve applied the NSW filter to the search, which you can see by NSW turning red, and the yellow box at the top. To remove – click on cross in yellow box.
- Adding a wildcard adds a little fuzziness, so if you’re not sure if you’re looking for marriage, marriages or marry, add an asterix after the first three letters. There MUST be three letters before it and none after it.
- Now, how do you find them?
- If you don’t have time to search and you just want to see what digitised journals there are…how do you find them? Well, we’ve created a Trove list. This is updated weekly and includes all the digitised journals in Trove. The url you can see on the screen is persistent – if you link to this it will not change. If you get back to your computer after this talk and haven’t recorded the url, just search Trove’s Lists zone for “Trove Digital Library - Digitised Journals”
- The list you want will be the first result you see.
- If you’re not finding the digitised material you’re looking for and want to cast a bigger net? To narrow your search results to Trove’s digitised content (including books, journals) quickly, go to the Advanced search form. There is a link to it under the search box on every page in Trove. Step 1 – add your keywords Step 2 – scroll down until you see ‘Library’, type ‘Trove Digital Library’ and click on ‘find locations’ Step 3 – tick the box ‘Trove Digital Library’ Step 4 – Click the green search button
- Trove will search for digitised items about your keywords and will display them according to format type.
- In closing, I’d like to draw your attention to the ‘Help’ which is available on Trove.
- Go to the Trove Help Centre – ‘Using Trove’ is what you want if you want to find out about using Trove. There’s help if you want to partner with us to digitize something to Trove or to make your collection discoverable on Trove, and there’s help with building with Trove using the API.
- Here are the main topics in Using Trove. The Tips and Tricks that I just gave you are all in here. There IS a search function – it’s on the right of the screen.
- If the Help Centre doesn’t help you, click on the ‘contact us’ link and one of the people pictured will endeavour to help you. You can ask us about any problems you’re having with Trove, and anything you find IN Trove. There are many digital treasures in Trove and I hope you are inspired to explore them.
- Thank you very much for your time and attention today.