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Archiving Media 
Crystal Sanchez, Smithsonian Institution 
OCIO, SI Digital Asset Management System, 
Video and Digital Preservation Specialist 
sanchezca@si.edu
The Smithsonian Institution
Classes of Digital Assets 
Audio, Video, Images and Associated Documentation 
Audio and Video assets include: 
•Raw footage and edited works 
•Recorded event webstreams 
•Digitized and/or Preserved works 
•Archival materials 
•Exhibition Components and Documentation 
•Artist Interviews 
•Digital artwork components
Archiving Media: Strategies & Risk Assessment 
•Selection- What do you have/want to keep? 
•Source Formats- Condition/Technical Specs? Is it at risk? 
•Original Order/Organization- How will you package collections? 
•Metadata- Administrative/Technical/Descriptive/Preservation/Rights 
•Use- How will they be used now and in the future? Rights? 
•Resources- Who will do the work? 
•Timeline- When will you archive? 
•Preservation- Integrity? Security? File formats?
Digital Preservation Strategies 
The Library of Congress’ NDSA Levels of Digital Preservation 
for the care of all digital files
Documentation and Conservation of Media Arts Heritage

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MCNPro Presentation: The Tangled Web

  • 1. Archiving Media Crystal Sanchez, Smithsonian Institution OCIO, SI Digital Asset Management System, Video and Digital Preservation Specialist sanchezca@si.edu
  • 3. Classes of Digital Assets Audio, Video, Images and Associated Documentation Audio and Video assets include: •Raw footage and edited works •Recorded event webstreams •Digitized and/or Preserved works •Archival materials •Exhibition Components and Documentation •Artist Interviews •Digital artwork components
  • 4. Archiving Media: Strategies & Risk Assessment •Selection- What do you have/want to keep? •Source Formats- Condition/Technical Specs? Is it at risk? •Original Order/Organization- How will you package collections? •Metadata- Administrative/Technical/Descriptive/Preservation/Rights •Use- How will they be used now and in the future? Rights? •Resources- Who will do the work? •Timeline- When will you archive? •Preservation- Integrity? Security? File formats?
  • 5. Digital Preservation Strategies The Library of Congress’ NDSA Levels of Digital Preservation for the care of all digital files
  • 6.
  • 7. Documentation and Conservation of Media Arts Heritage