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Julie Thornley Resume 2016
- 1. JULIE THORNLEY 9423 SunflowerRidge Drive, Houston, TX 77064 281-387-0782 (cell) Julie_thornley@yahoo.com SUMMARY Extensive experience in executive support, administration and office management with a vast knowledge of computer programs and applications. Quality control of documents and reports with a high attention to detail and accuracy. Assistance with marketing research, business development, bids and proposals. Excellent communication, leadership and interpersonal relationship skills. Seven years with a commercial real estate firm covering all aspects of acquisitions, closings and legal documentation. PROFESSIONAL EXPERIENCE Dec 2014-current US SHALE SOLUTIONS, INC., Houston, TX Executive Assistant Providing extensive Executive support in day to day operations for the CEO, CFO and his entire executive team to include the following duties and responsibilities: • Provide extensive administrative support directly to the CEO with various aspects of corporate development, organization, daily tasks and operations. • Manage and coordinate executive travel arrangements both domestic and international, including air, ground, and hotel while providing detailed itineraries • Effectively manage electronic communications and scheduling for the CEO, CFO & Executive Staff • Set up meetings using outlook meeting requests to invite/track attendees; ensure room is available and set up with correct equipment and beverages • Arrange, plan and coordinate offsite and onsite conferences and board of director’s meetings, including booking of venues, hotels, meals, transportation and all associated meeting logistics • Manage corporate events scheduling and logistics planning, and candidate interviews • Compile, consolidate and process expense reports for Executive staff, including obtaining required approval and ensuring timely payment according to policy • Preparation of business and marketing plans and board of director’s presentations • Compile weekly KPI & safety reports, budget updates and document control • Management of company relationships, communications and office policies • Facilitate, address and assist with IT requests for Corporate office • Communicate with various internal departments to coordinate projects and/or activities and liaise with external parties in administrative matters on behalf of the management leadership team • Process all new hire documentation maintaining Company records • Process payroll and benefit information through ADP programming software while exercising the utmost confidentiality April 2011 – Nov 2014 J3 RESOURCES, INC., Houston, TX Internal Operations Coordinator Responsible for administering the day to day technical and administrative operations of the laboratory environment including imputing of data, creation of reports, management of staff and liaising with internal and external clients. Planning, coordinating and directing quality control programs designed for the entire company to ensure quality and reliability of results. Serve as the liaison between the Office and Laboratory. • QA/QC of all samples received in the lab for testing. • Report manager and administrator for results, invoices and external communications to clients • Assist in business development and bid procurements • Client liaison and customer relations officer • Manage all front office duties and support staff • LIMS computer software administrator • Marketing materials to include newsletters, website management, brochures and trade shows • Account receivables, outstanding balance collections and monthly revenues 2008 – March 2011 ALAN PLUMMER ASSOCIATES, Inc., Houston, TX Senior Office Administrator/Marketing , Research & Business Development Manage all senior administrative tasks in the office and aid with marketing projects, budget and stimulus research, business development, bids, proposals and presentations. Work closely with 5 engineers giving support with travel, expenses, project management, RFQ’s and quality control of documents and reports. • Responsible for all duties associated within the operations of the office
- 2. • Production ofproposals and bids requests for pending contracts • Quality control of O&M manuals, master reports, technical memos and designs. • Develop relationships and set up appointments with new clients • Research the market industry on a daily basis for possible leads and developments for new business • Compile expense reports • Invoice approvals • Meeting coordinator/organizer • Indexing of filing system • Travel arrangements for all 5 engineers Achievements Assisted in developing and designing a user friendly, interactive O&M CD for our client, using multiple links to equipment data, reports, drawings, pictures, web links, supplier information and over 200 document links. 2001-2008 DAVID Z. MAFRIGE INTERESTS Houston, TX Office Manager, Executive Assistant • Responsible for accounts payable and receivable and all general office duties. • Managed several accounts in excess of over a million dollars. • Accounting manager for taxes, balance sheets, income statements and financial reports. • Handled the owner’s entire portfolio: personal checking accounts, investment accounts and stock accounts as well as credit card charges. • Managed owner’s primary home, Lake House and 9500-acre Ranch. • Maintained a detailed inventory of the owner’s entire portfolio of personal vehicles to include: autos, trucks, boats, hunting vehicles, farming equipment (Bull Dozers, Dump Trucks, Maintainers, Back Hoe’s and RTV’s) for inspections, renewal tags and insurance expirations. • Implemented an efficient payables system for over eight different accounts • Handled all invoicing and receipts for over 200 tenants. • Payroll Manager, to include 941, 940EZ, W2’s and 1099’s. • Assisted tenants on issues at property. • Spoke to prospective tenants regarding lease space available and pricing. • Called tenants in default and collected any and all outstanding balances. • Created database of tenants with emergency numbers, current addresses and chain of command. • Planned and coordinated meetings with clients, scheduled luncheons, functions and events. Achievements • Assisted in reducing the cost of Insurance Premiums on Shopping Centers by calling prospective companies for competitive quotes. • Interviewed and trained several assistants within the administrative and Real Estate Field. • Developed and implemented new filing system for all personal, business and miscellaneous documents in an organized manner. 1999-2001 ALLEY THEATRE, Houston, Texas Box Office Assistant Manager/Actress COMPUTER SKILLS Qualified extensively in Microsoft Office 2007 & 2010, Word, Outlook, Excel, PowerPoint, Access, QuickBooks, Publisher, LIMS, Genesis, Deltek Vision, Citrix, Smart Draw, and Yardi Property Management. LANGUAGES Read, speak and write in English, Speak Fluently in Dutch and Afrikaans. Speak some German. EDUCATION Graduated Summa Cum Laude with a BA in Theatre & English – University of Houston 1999 University of Witwatersrand, Johannesburg, South Africa, 1991-1993 (English, Law) ACE Certification – Group Fitness Instructor References Upon Request.
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