The document provides a comprehensive overview of project management, outlining its purpose, importance, and phases, along with the characteristics and classifications of projects. It details the project life cycle, including initiation, planning, execution, monitoring, and closing phases, as well as the role of the project manager in ensuring project success. Additionally, it explains the significance of cost-benefit analysis in evaluating project viability.

1. INTRODUCTION TO
PROJECT
MANAGEMENT
Prepared By
GOURHARI BISWAS

2. What is Project ?

3. WHAT IS PROJECT MANAGEMENT ?

4.  The purpose of project management is to plan, manage,
and complete a specific set of deliverables.
 Project management helps teams organize, track, and
execute work within a project.
 Management Think of a project as a collection of tasks to
accomplish a specific goal.
 Project management can help your team plan, manage,
and execute your work in order to meet your project’s
requirements on time.
 With a project management tool, Project management
team can organize all of the details of your work in one
place, share feedback and progress, and, ultimately,
collaborate more effectively.

5. EXAMPLES OF PROJECT

6. Types of Project Management

7. Every Project is different. Projects can be
classified on several different points. The
classification of projects in project
management varies according to a number
of different factors such as complexity,
source of capital, its content, those involved
and its purpose. Projects can be classified
on the following factors.

8. According to complexity:
• Easy:
Complicated:

9. According to source of capital:
• Public:
Private:
Mixed:

10. According to project content:

11. According to those involved:
• Departmental:When a certain department or
area of an organisation is involved.
• Internal:When a whole company itself is
involved in the project's development.
• Matriarchal:When there is a combination of
departments involved.
• External:When a company outsources
external project manager or teams to execute
the project. This is common in digital
transformations, process improvements and
strategy changes, for example.

12. According to its objective:
• Production: Oriented at the production of a
product or service taking into consideration a
certain determined objective.
• Social: Oriented at the improvement of the
quality of life of people.
• Educational: Oriented at the education of
others.
• Community: Oriented at people too, however
with their involvement.
• Research: Oriented at innovation and the
gaining of knowledge.

13. Importance of Project Management
• Goals and objectives can be achieved in any setting,
they are better and more efficiently achieved within a
project management structure.
• organizations, especially the large ones, are adopting
project management for the more routine operational
tasks to accomplish them more efficiently and deliver
higher value.
• It helps in increasing the chances of achieving optimal
results for pre-set objectives.
• It enables project managers and other stakeholders to
analyze the importance of any particular project for an
organization and utilize business resources appropriately.
• Project management helps set the scope, budget, and
process of a project accurately.

14. Characteristics of a Project
• Projects are Bound by Time
• Projects are Purposeful
• Projects Progress Through a Life Cycle to
Accomplish Goals
• Projects are Unique
• Projects are Channels Used to Venture Into
the Unfamiliar
• Projects Require Cross-Departmental
Collaboration
• A Project is a Single Entity

15. What is Project Life Cycle ?

16. The Project Life Cycle
A project process is divided into five main phases,
collectively known as the project life cycle, for
effective execution and monitoring.
• Each project phase is goal-oriented and will include:
• A list of activities that need to be accomplished during
the phase
• Details of team members and their roles
• Project deliverables
• Resources allocated to the specific phase of the
project
• Performance monitoring guidelines

17. Phases of the Project Management Life
Cycle
• Project Initiation Phase
• Project Planning Phase
• Project Execution Phase
• Monitoring and Controlling
Phase
• Closing Phase

18. Key project management steps
involved in Initiation Phase
The main tasks to be performed in this phase are :

19. Key project management steps
involved in Planning Phase
The following documents are prepared during the
planning phase:
 Scope statement
 Work breakdown structure (WBS)
 Project plan
 Project schedule
 Change request management
 Communication plan
 Project quality plan
 Acceptance plan

20. Key project management steps
involved in Execution Phase
 Identify the project team and Assign the team the
resources, so that the project team can begin work in
the planned manner
 Provide necessary guidance to the team on how tasks
should be completed
 Monitor progress of the team
 Communicate with the stakeholders on a regular
basis to ensure that the project deliverables are
acceptable

21. Key project management steps involved in
Monitoring and Controlling Phase
Key project management steps involved in the Monitoring
and Control phase:
 Tracking the progress of various project tasks
 Measure budget, timeline and quality performance of the project
 Review deliverables and track the effort to see if they meet the
defined acceptance criteria
 Conduct user reviews and collect feedback, and take any corrective
actions needed
 Track all changes to the project scope (whether from team members
or the stakeholders) and report on their impact to project goals.
 Monitor overall project performance, including all project plan
changes, and ensure that all stakeholders and the project team are
on the same page about the project status and its expected
outcomes.

22. Key project management steps
involved in Closing Phase
The project is closed after it has achieved its goals
and the product is ready for release and delivery to
the client. This last phase is also known as the
follow-up phase, where the project manager and
the teams come together to discuss the project
events and insights in a closing meeting. They will
recap the entire life cycle to draw lessons and
takeaways from it, identify strengths and
opportunities for improvement, and document
them alongside other project data for future
reference.

23. Project management steps for the
closure phase
 Analyzing project performance: Determine whether the project's
goals were met (tasks completed, on time and on budget) and the
initial problem solved using a prepared checklist.
 Analyzing team performance: Evaluate how team members
performed, including whether they met their goals along with
timeliness and quality of work
 Documenting project closure: Make sure that all aspects of the
project are completed with no loose ends remaining and providing
reports to key stakeholders
 Conducting post-implementation reviews: Conduct a final analysis of
the project, taking into account lessons learned for similar projects in
the future
 Accounting for used and unused budget: Allocate remaining
resources for future projects

24. What is Cost-Benefit Analysis in Project
Management?
A cost-benefit analysis (CBA) is the process by
which an evaluation is done to check the costs of
an undertaking versus its benefits. Using the CBA,
all possible expenses and benefits of the
undertaking are listed then the following values are
calculated to ascertain its viability.
•

25. ROLE OF A PROJECT MANAGER
A project manager is a person who has the
overall responsibility for the successful initiation,
planning, design, execution, monitoring,
controlling and closure of a project.
A project manager is a person who is
responsible for making decisions, both large and
small. The project manager should make sure
they control risk and minimize uncertainty. Every
decision the project manager makes must
directly benefit their project.

26. The role of the project manager encompasses
many activities including:
• Planning and Defining Scope
• Activity Planning and Sequencing
• Resource Planning
• Developing Schedules
• Time Estimating
• Cost Estimating
• Developing a Budget
• Documentation
• Creating Charts and Schedules
• Risk Analysis
• Managing Risks and Issues
• Monitoring and Reporting Progress
• Team Leadership
• Strategic Influencing
• Business Partnering
• Working with Vendors
• Scalability, Interoperability and Portability Analysis
• Controlling Quality
• Benefits Realisation

27. WISH YOU ALL A
VERY BRIGHT
FUTURE