This document discusses key aspects of project management. It defines project management as applying knowledge, skills, tools and techniques to organize project resources to complete a project within defined constraints of time, cost and scope. These constraints are interdependent and require balancing. The document outlines reasons why IT projects fail, such as weak planning and lack of user involvement, and reasons for success, including strong project management processes and senior management commitment. It emphasizes that professional project management, including skills in planning, communication and adapting to changes, is critical to achieving successful project outcomes.

1. PROJECT MANAGEMENT

2. LEARNING OBJECTIVES
Defining
project
management
The importance
of project
management
The role of the
project
manager
Keys to
successful
projects
Managing the
Contractor
Managing the
Project

6. Professional and conscientious project
management is critical to a successful outcome!

7. LEARNING OBJECTIVES
✓Defining project management
▪The importance of project
management
▪The role of the project manager
▪Keys to a successful project
▪Managing the Contractor
▪Managing the Project

8. WHAT IS A PROJECT?
A temporary and one-time endeavor
undertaken to create a unique product
or service, which brings about
beneficial change or added value
Important note to remember:
Projects have end dates.

9. DEFINING PROJECT
MANAGEMENT
▪ The application of knowledge,
skills, tools and techniques to
project activities to meet project
requirements.
▪ Organizing and managing
resources so the project is
completed within defined
scope, time, cost and quality
constraints.

10. TRIPLE CONSTRAINTS
▪ Time
▪ Cost
▪ Scope
QUALITY
COST TIME
SCOPE

11. TRIPLE
CONSTRAINTS
QUALITY
COST TIME
SCOPE

12. TRIPLE CONSTRAINTS
▪These are the keys to quality
and success
▪These three are interdependent
and create quite a balancing act
for Project Managers.

13. TRIPLE CONSTRAINTS
Time Constraint
• is the amount of time available
to complete a project.
• All projects have deadlines or
end dates.
• This may be the most difficult
constraint to manage.
Cost Constraint
• is the budgeted amount available
for the project.
• Remember that cost also translates
to resources – people, equipment,
and materials.
Scope Constraint
• is what must be done to produce
the project's end result such as :
– the system you need
– meeting your requirements

14. TRIPLE CONSTRAINTS
These three constraints are often competing
constraints:
• increased scope typically means increased
time and increased cost
• a tight time constraint could mean increased
costs and reduced scope
• a tight budget could mean increased time and
reduced scope, or managing the project over a
longer period of time to take advantage of
various funding opportunities without a loss
of continuity.

15. TRIPLE CONSTRAINTS
Project Management is about
providing the tools and
techniques that enable the
project team (not just the
project manager) to organize
their work to meet these
constraints.

16. LEARNING OBJECTIVES
Defining
project
management
The importance
of project
management
The role of the
project
manager
Keys to
successful
projects
Managing the
Contractor
Managing the
Project

17. WHY IT
PROJECTS
FAIL?

18. WHY IT PROJECTS FAIL
▪Weak business case
▪Lack of senior management commitment
▪Inadequate project planning
(budget, schedule, scope, etc.)

19. WHY IT PROJECTS FAIL
Weak business
case
Lack of senior
management
commitment
Inadequate project
planning
Budget, schedule,
scope, etc.

20. WHY IT PROJECTS FAIL
▪Absence of user involvement
▪New or unfamiliar technology
▪Lack of defined, clear, or concise
requirements

21. WHY IT PROJECTS FAIL
(CONT’D)
▪Absence of user involvement
▪New or unfamiliar technology
▪Lack of defined, clear, or concise
requirements

22. WHY IT PROJECTS
SUCCEED?

23. WHY IT PROJECTS SUCCEED?
Sound project
management
processes
Project tied to the
organization’s
business goals
Senior management
commitment

24. WHY IT PROJECTS SUCCEED?
Empowered project
manager
Skilled and appropriate
team members with
defined roles and
responsibilities
Availability of funding

25. WHAT
MAKES THIS
ALL WORK?
A good, solid
professional
project manager

26. LEARNING OBJECTIVES
Defining
project
management
The importance
of project
management
The role of the
project
manager
Keys to
successful
projects
Managing the
Contractor
Managing the
Project

28. EMPOWERMENT

29. PROJECT MANAGEMENT
SKILLS
▪Program area knowledge,
standards, and regulations
▪Understand the project
environment

30. PROJECT MANAGEMENT SKILLS
General management skills
(budgeting, scheduling)
Communication skills Interpersonal skills

31. Learn to time out to
revisit plan.

32. The project manager makes
things happen!

33. THANK YOU