This document provides an introduction to database software and Microsoft Access 2003. It outlines the following: - The purpose and usage of database software in organizing and storing data. - The steps to start Microsoft Access 2003 by launching the program and creating a new database file. - The main components of the Access 2003 interface, including toolbars, icons, and common objects like tables, forms, queries and reports. - How to open an existing database file and exit the database program.

1. Lesson 01:
Introduction to Database Software

2. At the end of this lesson, students
should be able to:
• State the usage of database software.
• Start a database software.
• State the steps of starting database
software.
• State and identify features in database
software and demonstrate understanding
of user interface

3. • State the main toolbars in database
software: Database bar, Database
Window bar, Object bar
• List icons in the database bar, database
window bar and object bar.
• State the functions of icons in database
bar, database window bar and object bar.
At the end of this lesson, students
should be able to:

4. Introduction to Database Software
Example of
database
Example of
database

5. Introduction to Database Software
software creating of database

6. A database is the computer equivalent
of an organized list of information.
Typically, this information has a
common subject or purpose, such as
the list of employees, phonebook guide
or a classmates address book.
Meaning of Database

7. Microsoft Access 2003 (Access 2003) is
a database system management
(database programs). It can
store, manage, manipulate, analyze, retr
ieve, display or publish information
from database.
Continue…

8. • Data can be stored systematically
• Reduce space of storing data
• Ease to retrieve, update, delete,and
store data
• Reduce time to manage data
Usage of Database Software

9. This is icon MS Access 2003
Starting MS Access 2003
1. There are two methods to start / launch your
Microsoft Access 2003.
Method 1:
Shortcut icon MS Access 2003

10. Click-on the Start button, then click All
Programs, then click-on Microsoft Access
2003 (Figure 1)
Method 2:
Figure 1

11. 2. The following Access 2003 Getting Started
Task Pane will appear on the right side of
your Access 2003 screen. (refer figure 2).
3. In the Open area of the Access
2003 Getting Started Task
Pane, click the left mouse
button on Create a new file.
Figure 2

12. 4. The New File menu screen on the top will
appear when you click the left mouse
button on Create a new file.
5. Click–on Blank database. (Figure 3)
Click here
Figure 3

13. 6. A File New Database menu screen,
similar to the one below, will be on your
screen. We’ll have to do several
“things” to set-up this screen to save
your database. ( Figure 4 )
Figure 4

14. 7. Click-on the small down arrow on the right.
Choose My Documents to save by double
clicking on the folder. Your selection should
now appear in the Save in : area. (Step 1)
Step 1
Figure 5

15. 8. Next click-in the area to the right of File
Name. Type-in the word students profile
as shown at the bottom of the above
image. (Step 2)
Step 2
Figure 6

16. 9. Now click-on the Create button. (Step 3)
Step 3
Figure 7

17. Click students profile. (refer Figure 8)
Click
Students profile
Figure 8

18. 10. The following Students Profile: Database
menu screen will appear. ( Figure 9 )
Figure 9
11. Click File and click Exit to end this session
and to close Ms Access 2003

19. Once you have created a database, you will
see your database in the Open portion of the
Task Pane.
Open Existing Database
1. There are two methods to open existing
database:
Method 1:

20. Click File in the Menu Bar, then click Open.
(refer figure 10)
Method 2:
Figure 10

21. 3. When the Open menu screen appears, click
the small down arrow to the right of the
Look in area and select My Documents.
4. Then click the name of your database (e.g.
students profile.mdb) and then click Open.
Select
My Documents
Click
students profile
Figure 11

22. Tables, Queries, Forms, Report,
Pages, Macros and Modules.
Database
window title bar
Objects bar
Groups bar
Database
window
Database window
menu bar Database
toolbar
Access window
title bar
Database window
toolbar bar
Figure 12

23. There are 4 important objects as stated in the
table below.
Objects
Bar
Function
Table
A collection of records that identify a
category of data, such as Customers,
Orders, or Inventory. Data inside a
table is arrange by column name field
and row named Record.
Field – A single characteristic or
attribute of a person, place, object,
event, or idea.
Record – A set of related field values.

24. Objects
Bar
Function
Form
Use to enter new information, to edit
or remove existing information or to
locate information.
Query
Used to locate information, to view,
change or analyze it in various ways.
A select query retrieves data from
one or more tables and displays the
result in datasheet. A select query
can be used to group record and
calculate sums, counts, averages
and other types of totals.
Continue…

25. Objects
Bar
Function
Report
Typically used to summarize,
organize and analyze information in
order to express a particular point of
view to specific audience.
Continue…

26. Exit Database
Click File and Exit to stop this session
(refer figure 13)
Figure 13