The importance of technical writing can be seen in a variety of applications, both in consumer products as well as the industrial environment

1. IMPORTANCE OF
TECHNICAL REPORT WRITING
WASEEM ALI
BB-3869

2. TECHNICAL REPORT WRITING
Definition:
A Technical Report writing is a specialized, structured way of writing, where
information is presented in a format and manner that best suits the psychological needs of
the readers & is used to convey the information for technical or business purpose.
Technical Report Writing is NOT used to :
 Entertain
 Create suspense

3. WHY TECHNICAL REPORT WRITING??
 Build on existing knowledge
 Propagate the knowledge
 Co-workers/Team members
 Sales/Marketing personnel
 Customers

4. CONCEPT
ENGINEERS SPEND A GREAT DEAL OF
TIME WRITING TECHNICAL REPORTS TO
EXPLAIN PROJECT INFORMATION TO
VARIOUS AUDIENCES.

5. IMPORTANCE OF
TECHNICAL REPORT WRITING
Engineers perform Technical Writing to
communicate pertinent information that is
needed by upper management to make
intelligent decisions that will effect a company’s
future.
Detailed
Knowledge
Decision
Control
Upper Management
Project Engineer

6. IMPORTANCE OF
TECHNICAL REPORT WRITING
Many engineers spend between 1/3 and 1/2 of their work time engaged in
Technical Writing.
Example:
• Proposals
• Regulations
• Manuals
• Procedures
• Requests
• Technical Reports
• Progress reports
• Emails
• Memos

7. TECHNICAL REPORT
A Technical Report follows a specific layout and format as specified by the american
national standards institute (ANSI).
LAYOUT & DESIGN
Analogy:
Think of the layout and format of a newspaper.
Stock market information is found in a specific
location in a newspaper (layout), and is
presented in a table format.

8. BackCover
ListofSymbols,Abbreviations,
andAcronyms
Appendixes
References
Conclusion
ResultsandDiscussion
Methods,Assumptions,and
Procedures
Introduction
Summary
ListofTablesandFigures
TableofContents
Abstract
TitlePage
FrontCover
LAYOUT & DESIGN

9. TIPS FOR WRITING
• Create an outline of your report before you write it.
• Write the body of the report first. Then write the front and back matter.
• Have someone proofread your report.