Slides used for webinar, May 9, 2017 for the Brightspace Teaching and Learning Community. Presenters: Ashley Riddle and Amanda Dills, Oklahoma City University Description: How do we make faculty training accessible and its impact measurable? This webinar introduces one solution: A faculty development hub created using the Awards tool, Release Conditions, and enhanced content in D2L. Takeaways include a hub planning checklist and a course template they can upload and customize for their own learning environments.

1. …and the Hippie
The Nerd…..
Amanda Dills
Instructional Technologist
Oklahoma City University
Ashley Riddle
Coordinator for CETL
(Center for Excellence in
Teaching & Learning)
Oklahoma City University

2. Goals for today…
• Overview of how we planned, developed and
implemented this online faculty development
platform
• A closer look at the tools we used within and
outside of D2L, as well as the solutions we found
to some of our issues
• Conversation about what could be better. What
could we improve?

3. Who are you?? (poll)
Who are you? (And why are you here today?) Please select the option
that best fits:
1. I work in a Teaching and Learning Center
2. I am a faculty member
3. I am an Instructional Designer
4. I am an Administrator
5. I am a trainer (not in an educational setting)
6. I am “other” ….(it’s ok. Not everyone fits into a perfect little box )

4. Who this Webinar is for…..
1. People Like Us (T&L Center staff who want to track their center’s
impact)
BUT also anyone who wants to:
• Use D2L to archive and share live events
• Award online certificates of completion based on a face to
face interaction
• Learn more about D2L Awards, Release Conditions, or
Intelligent Agents
• Learn about a 3rd party tool for project management (Asana)

5. Agenda
1.Backstory
2.Needs Assessment
3.Planning Process
4.Planning Implementation
5.Look at the Hub
6.Lessons Learned
7.What’s Next?
8.Questions and Wrap Up

6. It all began a year ago…

7. Amanda Ashley Paul
• 35 face-to-face
workshops w/ 300+
attendees
• 6 Learning Communities
w/80+ participants
• 2 fully online courses
offered
• Social Events
• 5 National &
International Conference
Presentations

9. • 35 face-to-face
workshops w/ 300+
attendees
• 6 Learning Communities
w/80+ participants
• 2 fully online courses
offered
• Social Events
• 5 National &
International Conference
Presentations

10. The needs…
1. Better Accessibility
2. Tracking/Measure of Impact
3. Reduce Administrative Workload

11. Poll of interest
What are you most interested in learning about today?
1.The technology “how-tos” (How to set it up)
2.Logistics & Project Management (How to run it)
3.Planning & Implementation (How to plan and
implement it)
4.Outcomes & What’s Next (How it went and what we
will do next)

12. Needs
Assessment
Survey
Resources
Plan for
Implementation
Debrief
The Planning
Process
Assess the needs of
the faculty, as well as
our needs as a center.
More specifically, we
look at the needs to
complete this project.
Survey our
resources:
• Software
(D2l, Asana,
Camtasia,
PowerPoint,
etc.)
• Hardware
• Team skills
• Time
1
2

13. D2L Logistics Planning: First steps
Completion Certificate Distribution Awards Tool: Certificates
Certificates are Automatically
Awarded AFTER a Survey is
Completed
Certificate Release Conditions >
Survey Completion
Surveys are only available to
workshop attendees OR People
Who Ace the Video Quiz
Survey Release Conditions >
Workshop Attendance OR Quiz
Grade 100%
Need a way to identify Workshop
Attendees in the system
Create a Group for Each
Workshop, Enroll Attendees in
Group
Survey Release Conditions > Group
Membership OR Quiz Grade 100%
D2L TOOLNEED

14. Needs
Assessment
Survey
Resources
Plan for
Implementation
Debrief
The Planning
Process
• When and how do
we release it?
• What steps do we
take before we
release?
• All at once, or in
phases?
3

15. Phase 1:
Introduce
the Hub
Phase 2:
Badges &
Higher Level
Certificates
Phase 3:
Introduce
Engagement
Plan
Implementation
Plan:

16. • Record video, screen captures & audio of
all workshops.
• Upload workshops, workshop materials,
and feedback survey.
• Auto-release certificates once Feedback
Survey is complete.
Phase 1:
Introduce
the Hub
Spring 2017

17. • Continue with all from Phase 1
• Add in categories for Badges and
opportunities to collect Badges
• Earn higher level certificates in specific
areas of focus.
Phase 2:
Badges &
Higher Level
Certificates
Fall 2017

18. • Continue everything from Phase 1 & 2
• Add requirement to obtain Certificate of
Completion. (Participants must complete an
appropriate additional assignment/activity to
further engage w/material.)
• Once assignment/activity is complete, the
Certificate is auto-released.
Phase 3:
Introduce
Engagement
Plan
Spring 2018

19. D2L Logistics Planning: Troubleshooting
SOLUTIONPROBLEM
Keeping Track of the Complex
Process for Each Workshop
ASANA Project
ManagementKeeping Track of the Assigned
Tasks – Who’s Doing What?

20. SHOW US THE TOOLS

21. Needs
Assessment
Survey
Resources
Plan for
Implementation
Debrief
The Planning
Process
• What lessons
did we learn?
• What
worked/what
did not?
• What next?
4

22. Phase 1: How Did It Go??
Outcomes – Quantitative & Qualitative
• How many faculty were enrolled in the Hub this semester? 84
• How many attended face-to-face workshops? 69 (80%)
• How many have visited content? 44 (50% ish)
• How much time did they spend looking at content? Avg of 21 minutes
• Response Rate for Feedback Surveys? 85% avg

23. What Did We Learn?....
SOLUTIONPROBLEM
Attendees were not completing
surveys in a timely manner.
Intelligent Agent Template:
Sent to Members of Workshop
Group who did NOT complete
survey (agent runs daily for 1
week)
Participants who supposedly
completed surveys were still
getting automated emails.
Template was altered, with further
instructions about how to
COMPLETELY submit survey.

24. Phase 1: How Did It Go??
Outcomes – Qualitative
Feedback Quotes:
• “Love the Hub. Need to get used to using it, but it makes access so easy!”
• “As the list of archived workshops grows, categorize them for easy searching.”
• “LOVE IT! It is very easy to use.”
• “Good, but don’t have time to fully explore it.”
• “Its simple enough. Please make the feedback survey immediately accessible
before the participants get sucked into the class/meeting/prep/grading black
hole.”
• “The Hub is practical and saves time.”
• “Great idea. I’m glad we finally have a way to track what we’ve been
participating in and a one stop shop to refer back to anytime we need.”
• “I like the easy access to workshop handouts.”

25. SOLUTIONPROBLEM
Still many aspects that are NOT
automated. Requiring time and
expertise to handle. (e.g. Quiz
Creation)
Train fabulous Student Workers to
help us with these details.
Technology (especially video and
audio equipment) mishaps,
failures and all-around
frustrations.
Trial and error, redundancies and
training. PRACTICE, PRACTICE,
PRACTICE.
What Did We Learn?....

26. SOLUTIONPROBLEM
Non-faculty are not currently in
the D2L system, and therefore
require a work-around to give
them access.
???
What Did We Learn?....
No good way to search content by
subject matter, or index for those
who don’t know what they’re
looking for

27. What’s Next?
• Create Hub for next year: deciding how best to organize it for
a full academic year
• Roll out 2nd phase: badges and higher level certificates
• Training for Student Workers (to help with aspects not
automated)
• For Spring Semester: Roll out Engagement Plan which will
include further requirements to gain certificates

28. Questions? Suggestions?? Hit us up!
Amanda Dills
aldills@okcu.edu
Ashley Riddle
eariddle@okcu.edu