If i could save time in a bottle
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This is a time management presentation using goal setting strategies in our personal and professional lives.
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If i could save time in a bottle
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- 2. Dawn Koscoe – Training Initiatives Inc. 2
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- 6. • Interruptions, for example, guests • Meetings • Tasks you should have had someone else do • Procrastination and indecision • Acting without total information • Dealing with other people’s issues or problems 6
- 8. IMPORTANT URGENT Activities have Activities demand immediate an outcome attention, and are that leads to often associated the with the achievement of achievement of someone else’s your goals. goals. 8
- 9. Write down your current GOALS Be open to inner growth and development by challenging yourself Be accountable for your commitments and action plans 9
- 10. Clarify, analyze and prioritize your goals Develop strategies and structure to promote order and optimize achieving your goals Review progress regularly “Give me a lever long enough and a place to stand, and I can move the Earth. - Archimedes 10
- 11. CELEBRATE YOUR ACCOMPLISHMENTS AND SUCCESSES! 11
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- 13. is the art of working out how you’ll “win” in business and in life. 13
- 14. “The 6 Characteristics of Effective Goals” Attainable Challenging Specific Effective Goals Flexible Time Limited Positive 14
- 15. Your goals should be realistic and suited to your present capabilities. 15
- 16. Concentrate on results, not on being busy! 16
- 17. Don’t take the challenging characteristic (above) too far. Make sure you can actually achieve what you’re setting out to do. Otherwise, you will get frustrated and quit the game. 17
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- 19. Include how you will measure your results so you can tell whether you are getting anywhere. 19
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- 21. Goals need to come with deadlines and due dates. Otherwise, they’ll fade into the background with your daily hubbub, and you’ll quit playing that game. 21
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- 23. Goals should always be framed in positive terms. 23
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- 25. Good strategies and goals are always flexible, because nothing in this world stays the same for very long, and staying alive and on course means being able to adapt to changing circumstances. 25
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- 27. Goals feed determination through difficult times when many others less motivated would give up. 27
- 28. Meeting your goals is 90% attitude. No one is perfect, and you’re going to have days where you just don’t do what you set out to. 28
- 29. So you can get a sense of achievement, sustain motivation, and reduce stress. 29
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- 31. The more productive you become with achieving your goals and really make an effort to utilize good time management, you’ll find that you have MORE time for other things. 31
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- 33. Thank-You for your Time!!! 33
Editor's Notes
- WHAT IF…… Today you could start a NEW DAY!!!! Would things change for you if there were 26-30 hours in a day? Lets suppose today is the first day to make a change – Write down something that you’d like to do.
- How many of you have heard of Time Management before? How many of you actually set goals? If I could inspire you today to make a positive change in your life, would the time you spend with me today be worthwhile?
- Where do we even begin to put our daily responsibilities in order. You wake up with ten things on your mind, your feet hit the floor and you’re running in 50 different directions. Being more effective and strategizing will help relieve the heavy load.
- Time – it’s something that money can’t really buy, and something that many of us would like more of! Use time effectively, not just efficiently. We’ve all been there: The project is due for today’s meeting and we are only three quarters done. We’re anxious, we can’t concentrate, everything is a distraction, and then, finally, we blow. Time stressors are the most pervasive source of pressure and stress in our lives, and they happen as a result of having too much to do in too little time. Great time management means being effective as well as efficient. Managing time effectively, and achieving the things that you want to achieve, means spending your time on things that are important and not just urgent.
- You will achieve more by working smarter not harder. When we want to get more done, many of us simply work longer hours, move deadlines around, and multi-task. Although these strategies can provide some short-term relief, they aren’t sustainable in the long term. Pretty soon, this approach becomes a way of life, leading to high levels of stress and eventually, poor productivity. PRODUCTIVITY is a measure of how much you accomplish – not how busy you are.
- Fortunately there are strategies you can use to manage your time in a better way and be more in control and reduce stress, but you can analyze your time and see how you may be both the cause and the solution to your time management challenges.
- We dream about where we want to go, but we don’t have a map to get there. What is the difference between a dream and a goal? Dreams can be anything. They don't have to have a timeline or even really be achievable. They're sometimes not realistic either, like a fantasy. Dreams are not a reality, Goals are a Reality.
- Urgent activities are often the ones we concentrate on. These are the “squeaky wheels that get the grease.” They demand attention because the consequences of not dealing with them are immediate.
- We all know how useful To-Do Lists are when we get started say in our careers. However, To-Do Lists can quickly become overwhelmed when we take on responsibility for multiple projects. One of the problems is that, for most of us, our To-Do Lists are not planned, focused, action lists. Rather, they are a sort of a catch-all for a lot of things that are unresolved and not yet translated into outcomes. So……
- To lift a heavy object, you have a choice: use leverage or not. You can try to lift the object directly – risking injury – or you can use a lever, such as a jack or a long plank of wood, to transfer some of the weight, and then lift the object that way. Break down into small pieces so you can accomplish them. Which approach is wiser? Will you succeed without using leverage? Maybe. But you can lift so much more with leverage, and do it so much more easily! So what has this got to do with your life and career? The answer is "a lot". By applying the concept of leverage to business and career success, you can, with a little thought, accomplish very much more than you can without it. Without leverage, you may work very hard, but your rewards are limited by the hours you put in. With leverage, you can break this connection and, in time, achieve very much more.
- Be proud of yourself – We are all guilty of not giving ourselves credit for success or accomplishments. Celebrate, Celebrate, Celebrate. So how can you give yourself the best chance of successfully achieving your goals and your dreams?
- Challenging 2. Attainable 3. Specific 4. Time Limited 5. Positive 6. Flexible Smart = Specific, Measureable, Achieveable, Realistic, Timely.
- You can’t go from habitual couch potato to world-class athlete overnight, or recover the “look” you had in your 20’s if you’re pushing 50 right now. Small, progressive steps toward reasonable, long-term goals are crucial to success. But your goals should also push you to extend yourself beyond where you already are. Otherwise you will get bored and quit the game.
- Sometimes we think if we look busy it will seem like we are doing something, once again work smarter not harder.
- Example: Sixty minutes of aerobic exercise may be better than 30 minutes, but two hours may not be – especially if you’re so worn out afterward that you have to stop exercising completely for a while. You can always build up the time and intensity of your workouts as your fitness level improves over time. If you don’t start somewhere you won’t get anywhere. Start out slow like in exercise, do the warm-up, once you do the warm-up now you’re feeling better about the next hour of exercise. In a months time look at where you are now. Like taking baby steps and learning to walk before we can run.
- Make goals challenging but possible and when you do they will be attainable.
- A specific goal is a goal that incorporates an action plan that outlines how you will achieve the goal, and a performance measure that tells you how you will evaluate the goal. Example: If you want to get a handle on emotional eating and you’ve decided that keeping a journal may help, set aside scheduled time to do your writing each day; set up some specific changes in your behavior that you want this work to produce (like not eating after your last scheduled snack); and create a time interval and/or method to figure out whether your journaling is helping you reach that goal or not. You need to define some very specific, concrete, and measurable action-steps that tell you what your goal looks like in real-life terms. Include how you will measure your results so you can tell whether you are getting anywhere.
- So long as your Goal is Challenging – Attainable and Specific you can make it happen – nobody can do it for you!
- Example: If your overall goal is to have the weight off in one year, make sure you set up some intermediate weight goals to serve as check points along the way. Otherwise, those small things you need to do every day, and the small successes you achieve, can seem so insignificant compared to how much further you still have to go that you may lose interest. If your long-term goal is going to take a while to reach, create some intermediate- and short-term goals. These will make your larger goal seem less daunting and keep you focused on what you can do here and now to help yourself get there.
- Example: If you want to reduce the amount of “junk” food you eat, frame that goal in positive words like increasing the amount of calories you eat from healthly foods, and identifying which healthy foods you want to eat more. Instead of trying to eliminate chocolate treats, for example, plan a low-fat yogurt with fruit for your sweet snack. If you do this for a few weeks, your brain will disconnect the habitual association between treat and chocolate and make a new one with the yogurt and fruit. And you’ll be just as happy with this new treat! . We are much better at approaching what we DO want than avoiding what we don’t want.
- Example: You are always gong to run into circumstances that make it difficult to stick to your diet or exercise plan – special occasions, unexpected schedule conflicts, even just a really hard day where you need a break from the routine for your mental health. Your goals should include some contingency plans for dealing with these problems so that you don’t fall into that all-or nothing thinking that lets one difficult situation become an excuse for ditching your whole plan.
- Make sure you build up some good stress management habits and tools to help you deal with those days without losing sight of your long-term goals, or losing your motivation. Keep moving forward – don’t look back!!!
- Take action on your most important goals every day.
- Stop Procrastinating….. Most people will admit that they say to themselves, “I’ll do it later or tomorrow” as a rather common practice. Put your best effort into changing this. Procrastination needs to stop. Remember to keep moving forward. Commit to never ending improvement.
- Master your time and you master your life. Take 100% responsibility for your life and your success!