Tips, tricks, and hows on Migrating from SharePoint OnPrem to SharePoint Online. / Office 365, and how to set up your environment in Office 365. Fasttrack, OnRamp, DirSync etc

1. I03: Migration from On-Premises to
Office365 - Tips, Tricks and Hows
• #SPSParis I03
• Knut Relbe-Moe, Knowledge Factory
• 30 Mai 2015 / May 30th, 2015

2. Merci aux sponsors!Platinum
Gold/
Or
Silver/
Argent
Organizers/
Organisateurs
Thanks to our sponsors!
Raffle/
Tombola

3. 10% de remise avec le code SPSPa15www.sharepointeurope.com

4. http://mwssummit.com/you-are-invited/

5. My Experience:
 SharePoint evangelist, mentor, speaker
 Old developer, turned Architect / ITPro
 Have worked with SharePoint since the 2003 version.
 Worked with several clients upgrading their solution from 2007/2010 to 2013.
 Works as a Lead Architect and advisor creating SharePoint Farm
architecture/infrastructure on many projects. With up to 25.000 users.
 Worked with automating the installation and configuration of SharePoint.
Knut Relbe-Moe
Knut.Relbe-
moe@knowledgefact
ory.com
http://www.sharepointblog.no
http://www.knowledgefactory.com@shareptkarm +47 982 24 609
Chief TechnicalArchitect
Knowledge Factory, Oslo, Norway
Office 365 MVP
Founder of NIWUG
Educator for Glasspaper
https://citrix.npaid.org/

6. Todays picture…
6

7. Where do you want to go?

8. What are the Supported Upgrade Scenarios
to move to SharePoint Online or Office 365?
• Manually
• Hybrid
• Code or 3rd Party Tools
• http://en.share-gate.com/blog/migrate-to-office-365-sharepoint-
supported-scenarios

9. Integrate Office 365 with directory services
Active Directory Federation Services (AD FS) 2.0.Directory Integration Tools
Azure Active Directory
Synchronization Tool (DirSync)
Azure Active Directory Sync

10. Hybrid or not Hybrid
• Office 365 with on-premises Exchange Server
• Office 365 with on-premises Lync 2013
• Office 365 with on-premises SharePoint Server 2013

12. Guides O365 Deployment Center
testenvironment O365 deployment
PowerShell
OnRamp
Thanks to Thorbjørn Værp for some of the content on the slides

13. dir sync Win2012 R2 server
2003 forest functional mode+)
IdFix Tool
IdFix

14. Download the DirSync bits using
BITS (the URL always points to the
latest version):
Start-BitsTransfer -Source
http://go.microsoft.com/fwlink/?Lin
kID=278924 -Destination
c:Tempdirsync.exe
Install the required .NET 3.5 bits:
Add-WindowsFeature -Name NET-
Framework-Core
Install DirSync unattended:
.DirSync.exe /quiet

16. PS> Connect-MsolService
source of
authority

17. 5. Connect O365 to Azure

18. 5. Connect O365 to Azure

19. 5. Connect O365 to Azure

20. 5. Connect O365 to Azure

21. How to move your customers to Office
365

22. Experience value early
new cloud experience
Real-world benefits,
broad production use
Full feature value to
meet your needs
Deploy EnhancePilot
Office 365 Fast Track

23. So what about the migration..

24. This is your technical
migration, i.e. the physical
move of content and “bits”

25. This is the bulk of your
migration – the planning,
reorganization, and
transformation of your
legacy SharePoint
environment

26. Classify sites by
common
workloads and
usage
Ensure base
services are set up
and ready to go
Enable hybrid
scenarios
Run marketing
campaigns for
self-migration
Reduce the on-
prem footprint
Move sites that
are high value
Migrate using a
centralized team
Refactor
customizations to
the app model
where possible
SharePoint Migration Journey

27. How to migrate
If you don’t want to go run trough every version of SharePoint to get to the last
version, it’s plenty migration tools that support migration from all the way back to
2003/2007.
Under i Have linked some options (it’s many more), you need to look at the
differences, and choose the one which is right for you. This can change from
project to project and the task you have in front of you.

28. Don’t forget

29. What does that mean?

30. To migrate with success you need to involve
the Business….

31. And you should always ask yourself, who
wants the change: IT, or Business?

32. Wo did we forget?

33. The users!

34. What are the characteristics?

35. WWW.SPBIZCONF.COM
How to solve this
Involve the end users:
 Testing
 Training
 Providing guidance and business
process input
 Get some super users

36. The more you involve people in the process,
the more likely they are to accept the results

37. What are the characteristics of migration
projects?

38. How to solve this

39. Before any migration project

40. Take a step back and look at the bigger
picture

42. How to migrate
1
2
3
Analyze the data
Migrate the data from SharePoint x to SharePoint 2013
/SharePoint Online
Enhance the new platform
4
Decide if you should create new site structure or recreate
the old one
5
Decide which data to be migrated, don’t move stuff you
don’t use

43. Migration Assessment Process
Application Inventory Data Analysis Estimation
Facts and Findings
Tasks
• Collect data of all existing
sites/list/libraries
•Conduct interview with
application owners
• Categorize and generate
inventory of existing
sites/list/libraries.
Outcomes
• LN Application Inventory.
Migration Roadmap
Tasks
• Complexity Classification.
•Recommend Migration
Approach.
Outcomes
• List of target applications
with complexity level and
recommended platforms.
• Migration approach.
Tasks
• Apply norm and estimation
process to calculate the
estimated effort.
• Cost calculation.
Outcomes
• Effort Estimation.
• Cost Estimation.
Quotation
How to migrate

44. 1. Analyze the data

45. 2. Recreate your site structure

46.  Get-SPWebApplication https://portal.contoso.com | Get-SPSite -Limit All | Get-
SPWeb -Limit All | Select Title, URL, ID, ParentWebID | Export-CSV
C:sharepointinventory.csv -NoTypeInformation
3. What to migrate
Create an inventory over what to migrate.

47. 4. Migrate the data
1
2
Write your own Code
Choose a 3trd party tool

48. 5. Enhance the new platform

49. Lessons Learned
• A pre-migration analysis is a must at the beginning of the project
• Build your project plan based on what you find
• Perform a content and customization inventory

50. Key Takeaways
Start with easy workloads
Understand environment, custom solutions, site types, and what people are actually
using
Minimize the volume you have to migrate
Determine your governance strategy
Define acceptable and target user experience prior to migrations starting
Think through permissions model – security groups won’t include calculated domain
groups
Scale migration process through best practices

51. Now you are ready to migrate your legacy systems

52. Merci aux sponsors!Platinum
Gold/
Or
Silver/
Argent
Organizers/
Organisateurs
Thanks to our sponsors!
Raffle/
Tombola

53. Thank you !
Merci !
Online evaluation form
Evaluations en ligne
http://tinyurl.com/SPSParis2015