This document summarizes a workshop on Microsoft Flow. It introduces the presenter and discusses how Flow can be used to automate workflows and integrate with over 225 services. Specific examples are provided of how Flow can be used with SharePoint, Teams, Excel and for approvals processes. The document concludes by outlining the Flow roadmap and providing resources for learning more about Flow.

1. PowerApps and
Flow workshop

2. The World’s Best Intro
to Microsoft Flow
Work less, do more
FOLLOW ME ON TWITTER!
Ahmad Najjar - @ahmadn82 #TheFlowJedi

3. About Me
• Ahmad Najjar (aka. The Flow Jedi)
• Oslo, Norway
• Senior Consultant @ Infoworker
• Business Applications MVP
• Passionate and enthusiastic developer heart
and soul
• +14 years of experience in SharePoint
• Microsoft Flow, PowerApps and Logic Apps
• SPS Oslo Co-organizer
@ahmadn82
http://goo.gl/mezU5r

4. Most business automation challenges today
are met with a single solution

5. You

7. Work less, do more

8. Build modern business apps – fast

9. Build modern business apps – fast
Measure Automate Act
Power users
Power BI PowerAppsFlow
Empower line of business

10. Build modern business apps – fast
Measure Automate Act
Power users
Power BI PowerAppsFlow
Empower line of business
Enable developers to extend
Developers
App Service
Functions
…
Logic Apps
API
Management
…
Data Lake
analytics
Analysis Services
…

11. Build modern business apps – fast
Empower line of business
Enable developers to extend
Measure Automate Act
Power users
Power BI PowerAppsFlow
Developers
App Service
Functions
…
Logic Apps
API
Management
…
Data Lake
analytics
Analysis Services
…
Connect to data across apps and
platforms
SharePoint Connectors
+ gateways
Common Data
Service

12. Office 365 automation
SharePoint Modern List integration with Microsoft Flow and PowerApps

13. Microsoft Flow

14. Microsoft Flow
Automate workflows, create
business logic and model business
processes across CDS and 225+
connected data sources
• Democratizes automation and workflow
• Enable governance through approvals
• Deeply integrated into other Microsoft and
non-Microsoft Applications

15. Automated flows
Create anything from a simple two-
step flow to an advanced flow with
parallel branches, conditionals, loops.
Business process flows
Construct processes to model and
enforce an organization’s best
practices.

16. Integration +
Connectivity
Built-in connectivity to 225+ SaaS
cloud services, file providers,
databases, web APIs, productivity
apps, and more
Connect to on-premises systems via
Data Gateway
Pluggable extensibility via Custom
Connectors to integrate existing LOB
systems into Flow

17. Who is the audience for Flow?
Flow focus:
Business Users & Specialists
(Office, Dynamics)
Logic Apps focus:
IT Pro/ Developers
(VisualStudio, Azure)

18. Flow & SharePoint
& OneDrive
Flow buttonappearsin all ModernLists
and Document Libraries
Thereare two states for the button:
1. Whenyou don’thavea fileselected
• You can create flows thatrun in
the backgroundon that list
2. Whenyou havea file selected
• You can create manualflows
that run on that specificfile
• All manualflows alreadytiedto
that document libraryappear
on the menuwhenyou openit

19. Auto Archiving Documents & Files (Demo)
Document
Library
Achieving
Document
Library

20. Demo
Auto Archiving Documents & Files

21. WithinTeams
• Access personalflows
• Createnew flows
• Approvalscenter
Use the Flow Bot to
• Trigger schedulebasedflows
Flow & Microsoft
Teams

22. The Data tab in Excel will
have a new Flow button
that allows users to create
or run flows on the table
data that they have
selected in Excel.
Flow & Excel

23. What is a flow?

24. What makes up
automated flows?
Example: Notification Flow on Dynamics 365
Trigger – the event that kicks off the flow
In this example When a record
Actions – what the flow does
Send an email

25. Triggers
Run manually based on user action
From dedicated Flow button
From other apps – PowerApps, SharePoint…
Run on a schedule
From every minute to 4am on Saturdays
Run based on an event that happens in a cloud
or on-premises service

26. Actions
Any number of steps that run after the trigger
Connect to any cloud service or via the on-
prem data gateway
Connect to any HTTP endpoints if there’s no
out-of-box connector
Some actions may not even use connections –
just manipulate data locally

27. Templates help users to get started

28. Flowing data
Data ‘flows’ from each step and is available for
all later steps
Use Add Dynamic Content to select
outputs from previous steps
Certain outputs show up based on the types of
the inputs and outputs
Outputs:
Outputs:

29. Managing flows
Flow Details
View and edit title and description
Turn flow on and off
Clone it
View run history
Flow Analytics
See number of runs and trends
Error analytics

30. Modern Approvals in Flow
Streamline business processes for data in
SharePoint, Dynamics 365, Forms, SQL, etc.
View sent and received requests in a
unified approvals center
Do approvals on the go - from your phone
or directly from your inbox
Customize to fit your business process:
Sequential or hierarchical approvals
Parallel approvals
All Assigned Must Approve

31. Create new flows
Monitor flow activityGet push notifications
Grant approvals
Discover buttons Use button widgets
Mobile + Devices

32. Create Buttons and share them
What are buttons?
Easy way to trigger on demand
flows with a push of a button!
Buttons widget on phone and in the
Flow app
Physical buttons with Flic and Bttn
Sharing buttons
Make buttons available to your co-
workers to automate their tasks

33. Demo
Business Contacts. The right way!

34. Demo
Classify My Butterfly!

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38. Demo
Events Notification Management

39. Microsoft Flow Roadmap
Q2/Q3 CALENDAR 2018
User Experience
Built-in guidance for debugging actions and conditions
AppSource for company-wide app sharing
CustomizedFrom and attachments in Modern Approvals
Office 365 Integration
Microsoft Teams trigger and integration
“In-the-box”review Flows in SharePointOnline
SharePointOnline ContentPublishingapprovals
EnhancedSharePointOnline fieldtypes support
Office clientintegration
Compliance
Support for GDPR compliance
Data residencywithin the UK cloud geo
US Governmentcloud deployment
IT Pro, Admin and Developer
Sandbox environments
NEXT
User Experience
Leverage device signals on mobile devices
Use a HTML rich text editor to build emails
Office 365 Integration
Enhanced SharePoint Online integration
Enhanced Microsoft Teams integration
Enhanced Office client integration
Compliance
Data residency in newly launched cloud geos
IT Pro, Admin, and Developer
Azure functions integration
Additional admin and governance capabilities
Additional ALM capabilities

40. ❖Support for multi-value columns.
❖Hub join actions.
❖Approval for site association to hub
sites.
❖New and improved copy/move
actions.
❖Create sharable links for files.
❖Limit columns by view when working
with lists and libraries.
❖Content approval for pages in
SharePoint.
❖Flow actions to grant access.
❖Site creation approvals.
❖Flow action to extract full text of
Word files.
Released / Coming soon Top of the list

41. Get started at flow.microsoft.com
Resource guide aka.ms/flow-resources

42. Thank you!