Find out how to manage your time while studying and use those skills to assist with you completing your studying and graduating with good grades

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TIME
MANAGEMENT
How To Graduate with...
TM

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Hi, I’m Chevonnese,
I’ve always been a busy little bee and
realise that the reason why I can
accomplish so many things is
because of my ability to organize my
time. So I prepared this presentation
to share what I do.
I hope they help.

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Your Goals
Ultimately what do you want
out of life? What are your
personal goals? What are
your professional goals?
With a goal in mind, you’ll
find that you will be more
motivated to organize your
time and be efficient.

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In The Before...
Before the semester begins
try to do as much reading as
you can. This will give you
more time in the semester to
study and complete
assignments.

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Equipment
The state of the tools and
equipment that you use can
determine how fast you are
able to do what you need to
do. At least invest in a
computer, anti-virus, a cell
phone, Internet service and,
if possible, a tablet.

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Systems Check
Conduct regular
maintenance on your
equipment to ensure that
they are at their peak level of
performance at all times.
Scan for viruses & worms
and defragment & disk
cleanup your machine.

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Tools
I recommend using cloud
services, so no matter where
you are, you have access to
your information. My
recommendations are:
Google Keep, Google
Calendar, Google Contacts,
Google Hangouts, and Trello

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Contacts
As soon as you can, collect
the contact details for your
lecturers, tutors, admin staff,
group members, and course
members (if possible). Add
them to a cloud service so
that you can access them
from any device.

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To Do
Google Keep is a wonderful
cloud service that allows you
to prepare your To Do list.
You can even use it to take
your notes for classes. A To
Do list will help you to
organize ALL of what you
need to get done.

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Assignments
Use your To Do list to
manage when your
assignments are due. Try to
get your assignment
schedule for all your courses
and make your schedule
based on the level of
complexity and priority.

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Check Please
Once you have a task to do,
put it on your to do list.
Check it off when it is
complete. Assign realistic
deadlines (date and time).
Your to do list must be up-to-
date to have any meaning
for you.

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Calendar
Google Calendar is another
wonderful cloud service that
allows you to fully plan your
timetable. Consider the
entire day when developing
your timetable: Sun-Sat from
12a.m. to 11:59p.m.

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Timetable
Collect the times for all your
classes and tutorial sessions
as soon as you can. Block
out those times in your
calendar.

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Study Timetable
Think about the time of day
that you are most productive
and block out those times in
your calendar. For example,
I read in the morning and did
problem solving in the
nights.

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A Course A Day
For your study timetable,
consider assigning specific
days to cover specific
courses. For example, on
Mondays I’ll study Math, on
Tuesdays English, on
Wednesdays IT, etc.

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Errands Day
Consider doing all your
errands on one day,
especially those errands that
are off campus or away from
your home. Group them
based on the area to save
on time and transportation
costs.

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On The Errand
Use up the time when
working out, travelling,
sleeping, doing your hair and
nails, etc. Consider creating
a voice recording of your
notes, place them on your
cell phone or tablet, and play
them during these activities.

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In The Morning
A morning schedule is a
good way to eliminate time
wastage. It is particularly
useful when you live with
someone else. What do you
do in the mornings to get
ready? What time do you do
them?

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School Activities
As soon as you can, find out
the dates and times for
school activities: Sports Day,
Parties, Banquets, special
events, etc. Block out those
times in your calendar.

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Public Holidays
Place these dates in
advance in your calendar.
You can go online and find
out the public holidays for
your country. Since you
know in advance when these
days will be, you can plan
additional study time.

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Homework
What time of day is good for
you to complete your
assignments? Remember
homework is a type of
studying but not studying.
So book the time that you
believe is most optimal to do
your assignments.

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Other Timetable
What other activities do you
do? Church? Work? Study
Group? Group Project?
Make note of those times
and log them in your
calendar. Don’t forget to log
sleeptime and getting ready
in the morning time.

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Personal Time
Work hard, play hard. If you’
re studying all the time you’ll
burn out. Schedule time in
your calendar for you to
party, veg out, watch tv etc.
Just don’t be excessive with
the time. Once a month you
can do something longer

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The Other Half
Once a month schedule
dates with your other half.
You can’t totally ignore them
during your time at school,
but you must make them
understand that study time is
study time and their time is
their time.

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Appointments
Try to schedule your routine
appointments in advance.
And set them for in the
morning; before the rush and
to avoid delays from other
appointments that are
running late.

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Cancelled Class
Maximize your time when a
class has been cancelled.
Do you have an assignment
to complete? Material to
read? Is there a topic that
you are not clear on? Use
the time to your advantage.

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All In One
Just so that we are clear,
you will be preparing one
calendar that records all your
activities: class times,
tutorials, study time, school
activities, public holidays,
homework, group studying,
personal time etc.

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Useful Docs
Template:
https://drive.google.
com/file/d/0B36G9ULpxtrwY2g3bFV
HblViUTQ/view?usp=sharing
Sample:
https://drive.google.
com/file/d/0B36G9ULpxtrwaW0wR
Gh1OVZvV00/view?usp=sharing

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Multiples
If you are like me and
manage multiple calendars
and multiple to do lists,
simply get an app that can
manage all of them from one
platform.

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Stick To It!
Try to stick to the timetable
that you set for yourself.
And even if you don’t, the
timetable gives you an idea
of what you are giving up
when you are not doing what
you are supposed to be
doing.

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Project Mgmt.
If you plan how you will
tackle your projects, you will
be able to move through
them quicker. Eliminate
excessive face-to-face group
meetings with Trello, an
online project management
tool.

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Groups
When a group meeting is
called, ensure that there is
an agenda. There should be
a set time to begin and a
time to end the meeting. Try
to assign a time limit on each
item to be discussed.

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Meetings
Ensure to set up an
agreement with your team
members to inform each
other at least 1 hour before
the scheduled time for a
meeting if they will be late or
will not be able to make the
meeting again.

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Class Members
Try to work with your
classmates and handle any
problems that may occur.
You may need to meet as a
class (it can be virtually) and
help each other with
problems or discuss the
topics.

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Communication
Each time you answer the
phone, read an IM, check
your email, and glance on
FB, you are taking time away
from what you ought to be
doing. Set a certain time of
day for those types of
communication.

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Voicemail
During non-communication
time, encourage persons to
send you an email in your
voicemail message. When it
is communication time, you
can respond to their email
eliminating long
conversations.

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Voice Over IP
Save yourself time by using
Google Hangouts, Skype,
ooVoo, etc. for group
meetings. Instead of
travelling for face-to-face
meetings.

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IM is in...
Consider having a shared
space for your cohort,
course, and/or study group:
FB, BBM, Google+, or
WhatsApp group. Use it to
communicate any problems
or questions you would like
to ask your fellow members.

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More Cloud
Consider storing your lecture
notes and personal notes in
the cloud. This way you can
access them from anywhere
at anytime, eliminating the
time used to shuffle to find
what you need or carrying
many things at once.

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Procrastination
Battle procrastination by
setting goals for yourself.
For example: I want to get
an A in this course; or I want
to be the highest paid
executive in my industry.
Goals help to decrease the
call of procrastination.

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Power Naps
Don’t underestimate the
power of The Power Nap. 5
to 10 minutes can go a long
way. They can recharge
your energy and motivate
you to go for another hour
(or so) of studying.

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Group Studying
This is an excellent way to
save on time. Do you have
a textbook to read? Assign
chapters to group members
and then teach each other
those sections. But be
careful of who you allow to
be a member of the group.

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Be Selective
If at all possible, try to use
the same people to conduct
group studying and do group
projects. When it is the
same people, you can
eliminate time to move from
meeting to meeting or
getting to know new people.

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Manage Others
Manage others so that they
don’t waste your time. You
don’t necessarily have to
lead your teams, you just
need to understand human
emotions and act
accordingly to get the
responses you desire.

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Notes
Taking notes, especially
written notes, allows you to
remember the material
easier. This saves you time
from re-reading the material.
Create your own shorthand
to write your notes faster.

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Supply Runs
To save yourself time from
doing multiple supply runs
per month, try to go bulk
shopping instead. This
covers everything you
consume and use. It should
include stationery as well.
Plan stock replenishments.

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The Closet
Organizing your closet will
reduce the amount of time
spent on Getting Ready
time. Organize it by: school,
work, church, party, etc. Try
to use Sundays to pick out
your clothes for the week.

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The Clothes
Get in a weekly routine to
wash and iron your clothes.
Don’t let your load pile up.
That leads to extended time
for these activities. Find out
the times where the
laundromat is least used and
do your laundry then.

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The Routine
There should be some
normalcy with your days (a
routine). That way it
becomes easier to
remember what to do during
a certain time slot.

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Tablet/eReader 1
Tablets can be used to read
your textbooks, make your
notes, view your lecture
notes, view your calendar,
view your To Do list, access
your project management
tool, store your study
recordings etc.

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Tablet/eReader 2
Consider purchasing a
cheap tablet or ereader.
They can assist with your
overall efficiency during your
time at school. Get one with
wifi and/or 3G. That way
you can have your calendar
& To Do list readily available.

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A Reward
Reward yourself when you
have completed a big task or
project. And deny yourself
that reward until the task or
project is complete. You can
use it to motivate you to
work faster and more
efficiently.

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Imperfection
Strive for improvement not
perfection. Perfectionism
causes you to knit pick on
every detail, eventually
causing you to waste time.
Spend as much time that is
necessary for an activity,
course, or project & no more.

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Course Drop
You must be able to assess
what is happening in your life
and maybe drop a course if
necessary. Spending time
on a course that is not
mandatory and is holding
you back, is wasting your
time. DROP IT!

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The Power of NO
You will have to say NO at
times to ensure that you get
YOUR work done. Do it
nicely, but ensure you do it.
You can’t always go out for a
drink, or take a break, or go
on vacation...you won’t get
anything done.

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Closer To Home
Home should be as close to
school as possible. Your
commute time will be greatly
reduced.

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Sundays
Sundays or whatever day
you like, can be used to:
● Cook for the week
● Pick clothes for the week
● Run virus scan on PC
● Sort files
● Laundry and Ironing

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File Mgmt
Create folders for your
courses. Organize files on
your hard drive so that they
can be easily found.

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In The End...
At the end of the semester
do some house cleaning:
backup notes, ebooks etc.
Remove unnecessary files
from the computer and
tablet. Store exam receipts
& important documents.

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School & more
Use these time management
techniques even after you
have left school, and find
that you will be able to
accomplish a whole lot for
the day like I do.
Good Luck!

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Keep In Touch
Maintain contact with your
lecturers and classmates
even after you have left
school. Keep their contact
information in your Contacts
Manager. When you need
advice or help, it will be easy
for you to make contact.

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That’s It
Contact me
@ChevonneseWhyte or on
FB Chevonnese Chevers
Whyte. Feel free to post your
own tips at http://slideshare.
net/ChevonneseWhyte for this
presentation.

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Other Topics
How To Graduate With...
GP
STRATEGIC
STUDYING
GROUP
PROJECTS
EP
STRATEGIC
STUDYING
SS

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Photo Credits
Creative Commons
https://www.flickr.
com/photos/deapeajay/20749
90690/

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About Me
Chevonnese Chevers Whyte
http://chevonnesewhyte.com/

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Thanks
Thank you Daddy! Some of
these tips were inspired by
your own actions and what
you taught me. Others I
developed on my own or from
observing others.