The document discusses the importance and techniques of effective time management, highlighting advantages such as increased productivity and reduced stress. It provides practical tips on monitoring time, creating to-do lists, using planners, and scheduling activities efficiently. It also addresses procrastination and offers strategies for overcoming it to enhance time management skills.

1. Time Management

2. What we’ll be covering:
 Advantages to good time management
 Assess your time management skills
 Create your ultimate schedule
 Making to-do lists

3. Is the ability to make the most efficient use
of the time that you have good time
management skills can actually save you
time
Importance of Time Management

4. Are we Using our Time Wisely ?!!

5. Tips
 Monitor your time
 If you feel like you don’t have enough
time, spend a few days monitoring your
time to see exactly how it is spent.
 Make a daily to-do list

6. Steps to making to-do lists
 Write a list of activities to be accomplished
 Prioritize and list the most important tasks first
 Check for any activities to be accomplished concurrently

7. Steps to making to-do lists
 anticipate what Time to take you to get a
task done
 State when you will start each activity

8. Making to-do lists: Know your
options
 Use a planner
 a planner can be an effective and easy way to help
you organize your time
 look at a number of different kinds of planners before
you select one- some will help you more than others
 choose one that is easy to carry with you
 commit to checking/updating it daily
 try to include your daily to-do list in your planner

9. Practice making a to-do list
 Think of the things that you would like to
accomplish for tomorrow
 Use the steps we discussed as a guide in
creating your list

10. Time Management Tips
 Use a planner
 a planner can be an effective and easy way to
help you organize your time
 look at a number of different kinds of
planners before you select one- some will
help you more than others
 choose one that is easy to carry with you
 commit to checking/updating it daily
 try to include your daily to-do list in your plan
 Make a long-term calendar

11. Make a long-term calendar
 write in important dates like exams and due
dates
 post it where you can see it, like by the phone
or on the refrigerator

12. Time Management Tips
 be flexible
 Always leave some free-time for some
last-minute additions (Float)

13. Tips
 Avoid marathon study sessions
 a couple of hours each day will help you to
remember more than eight hours at once
 scheduling study time will help you to avoid
procrastination and reduce stress
 schedule study time over 5-7 days instead
of packing it all into one or two days
 Use waiting time
 Waiting time is any time you spend
between meetings, classes, events, etc.

14. How to effectively use ‘wait time’
 One of the best ways to get more out of your
day is to use ‘waiting’ time
 Create a list of 5 things that you can do in 10
minutes
 Create a list of 5 things that you can do in 20
minutes

15. Tips
 Learn to say ‘no’
 Examples of good ways to say “no”
 Instead of: “I really should study”, say “You
caught me in the middle of something
important, I’ll call you later.”
 “I can’t go the movies tonight, but I can go
on Saturday.”
 “Before I say yes, let me check my planner
and get back to you.”

16. Understanding procrastination
 When do you procrastinate?
 low interest or motivation
 large tasks
 What happens when you procrastinate
 increase stress
 poorer performance

17. Reducing procrastination
 Break tasks into smaller, more manageable tasks
 for example, writing a paper can be broken
down into getting references, reading reference,
writing an outline, creating a rough draft and
completing the final copy
 When given an assignment, do some work on it
right away
 Spend some time studying each day
 Reward yourself along the way

18. The Ultimate Schedule
Block off time for your FIXED activities
 class
 work
 meetings

19. The Ultimate Schedule
Block off time for your RITUAL activities
 Prayer Time (10 min. earlier to ASSALAT)
 Meals
 Transportation
 Sleep

20. The Ultimate Schedule
Block off time for your PRIORITY activities
studying
 Try to schedule 2 hours of study time for
each hour spent in class
 Exercising

21. The Ultimate Schedule
 Your FREE time is the time that remains,
use it for:
 Read a Book e.g. (Quran at Dawn)
 Watching television (Useful Programs)
 Socializing (Family Time, Relatives)
 Sports e.g. (Jogging)

22. Summary
 As time management skills developed,
stress and anxiety levels will go down and
productivity will go up
 Time management tools which include day
planners, to-do lists, weekly and long-term
calendars will increase organization and
help eliminate procrastination

23. Apply what you’ve learned

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