This document outlines the essential components of a Health Management Information System (HMIS). It discusses the inputs, processes, and outputs of an HMIS and how it provides decision support. Key aspects covered include data collection, standardization, indicators, uses for planning, management, and assessment, and sources of health information such as vital events, infectious diseases reporting, and health facilities records. The document also defines health institutions and care providers and discusses data collection instruments and transmission of reports from facilities to higher levels.

1. H.M.I.S.
HEALTH MANAGEMENT
INFORMATION SYSTEM

2. HMIS
A System that provides specific
INFORMATION SUPPORT to the
DECISION MAKING process at
each Level of an Organization

4. Essentials of HMIS
 INPUT - The data on selected activities or
happenings that will produce information
 PROCESS - Data is transformed into
information--- Collection, Aggregation,
Analysis & presentation on time in a legible
& understandable format.
 OUTPUT - Processed information to satisfy
one or more user needs.

5. Essentials Contnd….
 RELEVANCE
 STANDARDIZATION(uniformity in
definitions of variables collected e.g.IMR)
 Data Collecting & Aggregation Instruments
 Data Presentation

6. ESSENTIALS----Contd.
 Flow of Information
 Use of the Information
 Filtration of Information
 Feedback
 Indicators (Variables which measure the
changes e.g. IMR)

7. USES OF HMIS
 Measurement of Health status of people
 To quantify their Health problems &
Medical & Health care needs
 Comparison of Health status (Local,
National, International)

8. USES----Contd.
 Planningand administration
 Management of Health Services and
Programmes
 Assessment of Health Services

9. USES----Contd.
 Assessment of the attitudes & degree of
satisfaction of the beneficiaries
 Surveillance of Diseases
 Research

10. SOURCES OF COLLECTION
OF HEALTH INFORMATION

11. Sources----Contd.
 THE CENSUS
 VITAL EVENTS(Births & Deaths)
 A.---- In Rural Areas
 B.---- In Urban Areas (Municipal Registration
Office within 4 Days)
 In Sind (Revenue Officials)
 In Medical Institutions (Local Health Authorities-
To DDO(H),DO(H), Civil Surgeon)
 INFECTIOUS DISEASES (Only 18 Priority
Health Problems are to be reported)

12. Sources Contnd….
 HOSPITAL & DISPENSARY RECORD:
a. OPD Register
b. Indoor Register
c. Abstract Register (Daily Tabulation of
Diseases)
d. Annual Return (Daily, Monthly, Quarterly
Reports)

13. Contnd…….
 HEALTH MANPOWER :
STATISTICS(PMDC, Nursing Council)
 POPULATION SURVEYS : (Morbidity,
Mortality, Nutritional Surveys)
 EPIDEMIOLOGICAL SURVIELLANCE :
( Malaria, T.B.)

14. DEFINITIONS
 Health Institutions
A. First Level Care Facility (FLCF)
 A facility where there is first contact between a Client /
Patient and a health care provider.
1. Basic Health Unit (BHU)
2. Rural Health Centre (RHC)
3. Dispensary (Disp)
4. Sub Health Centre (SHC)
5. First Aid Post (FAP)
6. MCH Centre (MCH)
7. OPD of Hospital

15. Cotnd……..
B. Referral Level Care Facility (RLCF)
 Care Provider
a. For Curative Care
b. For Preventive Care
 Patient / Client

16. INDICATORS
 Variables
which help to measure
CHANGES
Functions / Activities Achievment
Objectives
Indicator

17. Data Collection
HMIS / FLCF
For Patient / Client
Management : ------------- 11 Record Cards
For Facility Management
Aggregation : --------------- 19 Registers

18. Use of Information
1. Immediate Feedback
• Use by data Collector
2. Feedback From Higher Levels

19. Data Collection Instruments
(Facility Based)
 REPORT FORMS
 Immediate Report
 Monthly Report
 Yearly Report

20. Transmission of Monthly & Yearly FLCF
Reports
FEDERAL
PROVINCE
DISTRICT
FLCF