1. Created By:.................................................................................................................................................................. Tara Souders
Created On: .......................................................................................................................................................December 17, 2020
Course Code: ................................................................................................................................................................. PTM/EBMS
Email: .............................................................................................................................................TASouders@student.fullsail.edu
Phone:..........................................................................................................................................................................717-645-8184
LinkedIn:...........................................................................................................................https://www.linkedin.com/in/tara-souders/
Website:.....................................................................................................................................http://www.fsbizsite.com/tasouders/
Social Media:...................................................................................................................................... https://twitter.com/TASouders
YouTube or Vimeo:..................................................https://www.youtube.com/channel/UCeENReLr-PuXX6MTUTzprYA/featured
Heartbreak Weather Watch
Party
Project Management (PM) Plan
Watch out for Heartbreak Weather
2. Contents
Executive Summary........................................................................................................................................................................ 3
Project Definition ............................................................................................................................................................................ 4
Work Breakdown Structure (WBS)................................................................................................................................................ 5
Risk Management Plan.................................................................................................................................................................. 11
Cost Management Plan (Budget).................................................................................................................................................. 13
Team Performance Improvement Plan (TPIP)............................................................................................................................. 19
Quality Management Plan ............................................................................................................................................................. 21
Team Project Agreement (TPA).................................................................................................................................................... 22
References and Citations.............................................................................................................................................................. 23
3. Executive Summary
With the ongoing worldwide pandemic, live events will be the last industry to return. Throughout this year, artists have become
more creative in the way they give their fans content. Through social media, artists have been “going live” on Instagram,
Facebook, and on livestreaming platforms. Furthermore, some artists have become even more creative by performing a live
concert for fans through livestreams. Artists such as Phoebe Bridgers, John Legend, Keith Urban, and Diplo have all performed
live shows for their fans through a livestream platform (Peisner, 2020).
Niall Horan released his second debut album on the day the world shut down. Due to this, he was not able to engage in
interviews, promotional performances, and tour this new album. The lack of media coverage and in-person fan interactions left
Niall with an album that didn’t chart as well as expected. Fans missed out on the opportunity to hear his album live in concert and
with that, left disappointment and disconnection from this album’s era. The goal of this livestream event is to not only give fan
interaction but also engage the media to promote Niall’s second album, Heartbreak Weather.
Heartbreak Weather Watch Party will be an interactive livestream show featuring Niall himself. This livestream will act as a re-
release album party for his album, with interviews, performances, and exclusive content. Fans will have the opportunity to buy
tickets to the livestream to feel a sense of normalcy of seeing their favorite artist. Meet and greet tickets held on Zoom will also
be available for fans to purchase. The livestream will be held in a small, local venue to bring a sense of concert normalcy to the
viewer’s screen. Radio hosts and TV personnel will be hired to be a part of the livestream while also promoting this event. The
livestream can be streamed through a platform such as Twitch, YouTube, or Zoom. The Heartbreak Weather Watch Party will
promote fan engagement between Niall and his fans as well as bring back attention to Niall’s album released earlier this year.
4. Lack of fan interaction and album promotion
Interactive re-release livestream
Fans will receive interaction that they missed
Cost is worth the lifetime benefit
Creative freedom and unique experience
(Verzuh, 2015)
Sense of normalcy and intimate interaction
Insert Text here
(Piesner, 2020)
Tara Souders: PM
Technical Support
Camera Crew
Audio Crew
Project cost is roughly $6,000
3 months to complete
(Wang, 2020)
Held on/before March 13, 2021
Livestream platform 1 month prior
Venue 2 months prior
Excellent video/livestream production
Best quality camera/audio
Pandemic guidelines followed
Interactive for viewers
Creative platforms
Planning ahead
Sell 100,000 tickets
99% attention rate
40 countries
(Prestosports, 2020)
Niall performing his album
Livestreamed event
11/30/20-03/13/21
By: Tara Souders
11-24-2020
PTM
2. Heartbreak Weather Watch
Party
3. Watch Out for Heartbreak
Weather
5. 0 Heartbreak Weather Watch Party WBS
Task Name
55 days
Duration
0 hrs
Work
Mon 1/18/21
8:00 AM
Start
Thu 4/1/21
5:00 PM
Finish Predece
ssors
0%
%
Complete
1 Define Phase 4 days 0 hrs Fri 1/22/21
8:00 AM
Wed 1/27/21
5:00 PM
0%
2 Pitch the idea 1 day 0 hrs Fri 1/22/21
8:00 AM
Fri 1/22/21
5:00 PM
0%
3 Hire technology support, etc 3 days 0 hrs Mon 1/25/21
8:00 AM
Wed 1/27/21
5:00 PM
2 0%
4 Develop Phase 12 days 0 hrs Wed 1/27/21
8:00 AM
Fri 2/12/21
8:00 AM
0%
5 Find venue 10 days 0 hrs Fri 1/29/21
8:00 AM
Thu 2/11/21
5:00 PM
0%
6 Confirm hosts/interviewers 10 days 0 hrs Fri 1/29/21
8:00 AM
Thu 2/11/21
5:00 PM
0%
7 Decide livestream platform 7 days 0 hrs Wed 1/27/21
8:00 AM
Thu 2/4/21
5:00 PM
0%
8 List ticket options 4 days 0 hrs Fri 1/29/21
8:00 AM
Wed 2/3/21
5:00 PM
0%
9 Film extra clips 5 days 0 hrs Mon 2/1/21
8:00 AM
Fri 2/5/21
5:00 PM
0%
10 Confirm venue 0 days 0 hrs Fri 2/12/21
8:00 AM
Fri 2/12/21
8:00 AM
0%
11 Design Phase 25 days 0 hrs Wed 1/20/21
8:00 AM
Tue 2/23/21
5:00 PM
0%
12 Slogan 1 day 0 hrs Tue 1/26/21
8:00 AM
Tue 1/26/21
5:00 PM
0%
13 Website/landing page 7 days 0 hrs Tue 1/26/21
8:00 AM
Wed 2/3/21
5:00 PM
0%
14 Promotional ads 7 days 0 hrs Tue 1/26/21
8:00 AM
Wed 2/3/21
5:00 PM
0%
15 Livestream layout 7 days 0 hrs Mon 2/15/21
8:00 AM
Tue 2/23/21
5:00 PM
0%
16 Set design 10 days 0 hrs Wed 1/20/21
8:00 AM
Tue 2/2/21
5:00 PM
0%
17 Merchandise 10 days 0 hrs Mon 1/25/21
8:00 AM
Fri 2/5/21
5:00 PM
0%
18 Website done 0 days 0 hrs Fri 2/12/21
8:00 AM
Fri 2/12/21
8:00 AM
0%
19 Detect (Test) Phase 6 days 0 hrs Mon 3/1/21
8:00 AM
Mon 3/8/21
5:00 PM
0%
20 Test on livestream platform 2 days 0 hrs Mon 3/1/21
8:00 AM
Tue 3/2/21
5:00 PM
0%
21 Test Zoom links 1 day 0 hrs Mon 3/1/21
8:00 AM
Mon 3/1/21
5:00 PM
0%
22 Adjustments 5 days 0 hrs Tue 3/2/21
8:00 AM
Mon 3/8/21
5:00 PM
0%
23 Testing done 0 days 0 hrs Mon 3/8/21
8:00 AM
Mon 3/8/21
8:00 AM
0%
S
Jan 11 '21
M T W T F S S
Jan 18 '21
M T W T F S S
Jan 25 '21
M T W T F S S
Feb 1 '21
M T W
Feb 8 '21
2
3
5
6
7
8
9
2/12
12
13
14
16
17
2/12
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
0 Heartbreak Weather Watch Party WBS
Task Name
1 Define Phase
2 Pitch the idea
3 Hire technology support, etc
4 Develop Phase
5 Find venue
6 Confirm hosts/interviewers
7 Decide livestream platform
8 List ticket options
9 Film extra clips
10 Confirm venue
11 Design Phase
12 Slogan
13 Website/landing page
14 Promotional ads
15 Livestream layout
16 Set design
17 Merchandise
18 Website done
19 Detect (Test) Phase
20 Test on livestream platform
21 Test Zoom links
22 Adjustments
23 Testing done
W T F S S
Feb 8 '21
M T W T F S S
Feb 15 '21
M T W T F S S
Feb 22 '21
M T W T F S S
Mar 1 '21
M T W T F S S
Mar 8 '21
M T W T F S S
Mar 15 '21
M T
Mar 22 '21
3
5
6
7
8
9
2/12
12
13
14
15
16
17
2/12
20
21
22
3/8
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
0 Heartbreak Weather Watch Party WBS
Task Name
1 Define Phase
2 Pitch the idea
3 Hire technology support, etc
4 Develop Phase
5 Find venue
6 Confirm hosts/interviewers
7 Decide livestream platform
8 List ticket options
9 Film extra clips
10 Confirm venue
11 Design Phase
12 Slogan
13 Website/landing page
14 Promotional ads
15 Livestream layout
16 Set design
17 Merchandise
18 Website done
19 Detect (Test) Phase
20 Test on livestream platform
21 Test Zoom links
22 Adjustments
23 Testing done
T W T F S S
Mar 22 '21
M T W T F S S
Mar 29 '21
M T W T F S S
Apr 5 '21
M T W T F S S
Apr 12 '21
M T W T F S S
Apr 19 '21
M T W T F S S
Apr 26 '21
M
May 3 '21
22
3/8
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
24 Deliver Phase
Task Name
12 days
Duration
0 hrs
Work
Fri 2/26/21 8
:00 AM
Start
Sat 3/13/21
5:00 PM
Finish Predece
ssors
0%
% Compl
ete
25 Sell tickets 5 days 0 hrs Fri 2/26/21 8:
00 AM
Thu 3/4/21 5:
00 PM
0%
26 Host livestream event 1 day 0 hrs Sat 3/13/21
8:00 AM
Sat 3/13/21
5:00 PM
0%
27 Host meet and greet Zoom's 3 days 0 hrs Wed 3/10/21
8:00 AM
Fri 3/12/21 5:
00 PM
0%
28 Debrief Phase 1 day 0 hrs Mon 3/15/21
8:00 AM
Mon 3/15/21
5:00 PM
0%
29 Follow-up with surveys 1 day 0 hrs Mon 3/15/21
8:00 AM
Mon 3/15/21
5:00 PM
0%
30 Project Management 55 days 0 hrs Mon 1/18/21
8:00 AM
Thu 4/1/21 5
:00 PM
0%
31 PLOMing 55 days 0 hrs Mon 1/18/21
8:00 AM
Thu 4/1/21 5:
00 PM
0%
S
Jan 11 '21
M T W T F S S
Jan 18 '21
M T W T F S S
Jan 25 '21
M T W T F S S
Feb 1 '21
M T W
Feb 8 '21
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
24 Deliver Phase
Task Name
25 Sell tickets
26 Host livestream event
27 Host meet and greet Zoom's
28 Debrief Phase
29 Follow-up with surveys
30 Project Management
31 PLOMing
W T F S S
Feb 8 '21
M T W T F S S
Feb 15 '21
M T W T F S S
Feb 22 '21
M T W T F S S
Mar 1 '21
M T W T F S S
Mar 8 '21
M T W T F S S
Mar 15 '21
M T
Mar 22 '21
25
26
27
29
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
24 Deliver Phase
Task Name
25 Sell tickets
26 Host livestream event
27 Host meet and greet Zoom's
28 Debrief Phase
29 Follow-up with surveys
30 Project Management
31 PLOMing
T W T F S S
Mar 22 '21
M T W T F S S
Mar 29 '21
M T W T F S S
Apr 5 '21
M T W T F S S
Apr 12 '21
M T W T F S S
Apr 19 '21
M T W T F S S
Apr 26 '21
M
May 3 '21
26
27
29
31
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
0 Heartbreak Weather Watch Party WBS
Task Name
55 days
Duration
0 hrs
Work
Mon 1/18/21
8:00 AM
Start
Thu 4/1/21 5
:00 PM
Finish Predece
ssors
0%
% Compl
ete
1 Define Phase 4 days 0 hrs Fri 1/22/21 8
:00 AM
Wed 1/27/21
5:00 PM
0%
2 Pitch the idea 1 day 0 hrs Fri 1/22/21 8:
00 AM
Fri 1/22/21 5:
00 PM
0%
3 Hire technology support, etc 3 days 0 hrs Mon 1/25/21
8:00 AM
Wed 1/27/21
5:00 PM
2 0%
4 Develop Phase 12 days 0 hrs Wed 1/27/21
8:00 AM
Fri 2/12/21 8
:00 AM
0%
5 Find venue 10 days 0 hrs Fri 1/29/21 8:
00 AM
Thu 2/11/21
5:00 PM
0%
6 Confirm hosts/interviewers 10 days 0 hrs Fri 1/29/21 8:
00 AM
Thu 2/11/21
5:00 PM
0%
7 Decide livestream platform 7 days 0 hrs Wed 1/27/21
8:00 AM
Thu 2/4/21 5:
00 PM
0%
8 List ticket options 4 days 0 hrs Fri 1/29/21 8:
00 AM
Wed 2/3/21
5:00 PM
0%
9 Film extra clips 5 days 0 hrs Mon 2/1/21 8
:00 AM
Fri 2/5/21 5:0
0 PM
0%
10 Confirm venue 0 days 0 hrs Fri 2/12/21 8:
00 AM
Fri 2/12/21 8:
00 AM
0%
11 Design Phase 25 days 0 hrs Wed 1/20/21
8:00 AM
Tue 2/23/21
5:00 PM
0%
12 Slogan 1 day 0 hrs Tue 1/26/21
8:00 AM
Tue 1/26/21
5:00 PM
0%
13 Website/landing page 7 days 0 hrs Tue 1/26/21
8:00 AM
Wed 2/3/21
5:00 PM
0%
14 Promotional ads 7 days 0 hrs Tue 1/26/21
8:00 AM
Wed 2/3/21
5:00 PM
0%
15 Livestream layout 7 days 0 hrs Mon 2/15/21
8:00 AM
Tue 2/23/21
5:00 PM
0%
16 Set design 10 days 0 hrs Wed 1/20/21
8:00 AM
Tue 2/2/21 5:
00 PM
0%
17 Merchandise 10 days 0 hrs Mon 1/25/21
8:00 AM
Fri 2/5/21 5:0
0 PM
0%
18 Website done 0 days 0 hrs Fri 2/12/21 8:
00 AM
Fri 2/12/21 8:
00 AM
0%
19 Detect (Test) Phase 6 days 0 hrs Mon 3/1/21
8:00 AM
Mon 3/8/21
5:00 PM
0%
20 Test on livestream platform 2 days 0 hrs Mon 3/1/21 8
:00 AM
Tue 3/2/21 5:
00 PM
0%
21 Test Zoom links 1 day 0 hrs Mon 3/1/21 8
:00 AM
Mon 3/1/21 5
:00 PM
0%
22 Adjustments 5 days 0 hrs Tue 3/2/21 8:
00 AM
Mon 3/8/21 5
:00 PM
0%
23 Testing done 0 days 0 hrs Mon 3/8/21 8
:00 AM
Mon 3/8/21 8
:00 AM
0%
S
Jan 11 '21
M T W T F S S
Jan 18 '21
M T W T F S S
Jan 25 '21
M T W T F S S
Feb 1 '21
M T W
Feb 8 '21
2
3
5
6
7
8
9
2/12
12
13
14
16
17
2/12
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
6. 0 Heartbreak Weather Watch Party WBS
Task Name
1 Define Phase
2 Pitch the idea
3 Hire technology support, etc
4 Develop Phase
5 Find venue
6 Confirm hosts/interviewers
7 Decide livestream platform
8 List ticket options
9 Film extra clips
10 Confirm venue
11 Design Phase
12 Slogan
13 Website/landing page
14 Promotional ads
15 Livestream layout
16 Set design
17 Merchandise
18 Website done
19 Detect (Test) Phase
20 Test on livestream platform
21 Test Zoom links
22 Adjustments
23 Testing done
W T F S S
Feb 8 '21
M T W T F S S
Feb 15 '21
M T W T F S S
Feb 22 '21
M T W T F S S
Mar 1 '21
M T W T F S S
Mar 8 '21
M T W T F S S
Mar 15 '21
M T
Mar 22 '21
3
5
6
7
8
9
2/12
12
13
14
15
16
17
2/12
20
21
22
3/8
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
7. 0 Heartbreak Weather Watch Party WBS
Task Name
1 Define Phase
2 Pitch the idea
3 Hire technology support, etc
4 Develop Phase
5 Find venue
6 Confirm hosts/interviewers
7 Decide livestream platform
8 List ticket options
9 Film extra clips
10 Confirm venue
11 Design Phase
12 Slogan
13 Website/landing page
14 Promotional ads
15 Livestream layout
16 Set design
17 Merchandise
18 Website done
19 Detect (Test) Phase
20 Test on livestream platform
21 Test Zoom links
22 Adjustments
23 Testing done
T W T F S S
Mar 22 '21
M T W T F S S
Mar 29 '21
M T W T F S S
Apr 5 '21
M T W T F S S
Apr 12 '21
M T W T F S S
Apr 19 '21
M T W T F S S
Apr 26 '21
M
May 3 '21
22
3/8
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
8. 24 Deliver Phase
Task Name
12 days
Duration
0 hrs
Work
Fri 2/26/21
8:00 AM
Start
Sat 3/13/21
5:00 PM
Finish Predece
ssors
0%
%
Complete
25 Sell tickets 5 days 0 hrs Fri 2/26/21
8:00 AM
Thu 3/4/21
5:00 PM
0%
26 Host livestream event 1 day 0 hrs Sat 3/13/21
8:00 AM
Sat 3/13/21
5:00 PM
0%
27 Host meet and greet Zoom's 3 days 0 hrs Wed 3/10/21
8:00 AM
Fri 3/12/21
5:00 PM
0%
28 Debrief Phase 1 day 0 hrs Mon 3/15/21
8:00 AM
Mon 3/15/21
5:00 PM
0%
29 Follow-up with surveys 1 day 0 hrs Mon 3/15/21
8:00 AM
Mon 3/15/21
5:00 PM
0%
30 Project Management 55 days 0 hrs Mon 1/18/21
8:00 AM
Thu 4/1/21
5:00 PM
0%
31 PLOMing 55 days 0 hrs Mon 1/18/21
8:00 AM
Thu 4/1/21
5:00 PM
0%
S
Jan 11 '21
M T W T F S S
Jan 18 '21
M T W T F S S
Jan 25 '21
M T W T F S S
Feb 1 '21
M T W
Feb 8 '21
Task
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Inactive Summary
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Duration-only
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External Milestone
Deadline
Progress
Manual Progress
9. 24 Deliver Phase
Task Name
25 Sell tickets
26 Host livestream event
27 Host meet and greet Zoom's
28 Debrief Phase
29 Follow-up with surveys
30 Project Management
31 PLOMing
W T F S S
Feb 8 '21
M T W T F S S
Feb 15 '21
M T W T F S S
Feb 22 '21
M T W T F S S
Mar 1 '21
M T W T F S S
Mar 8 '21
M T W T F S S
Mar 15 '21
M T
Mar 22 '21
25
26
27
29
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Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
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Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
10. 24 Deliver Phase
Task Name
25 Sell tickets
26 Host livestream event
27 Host meet and greet Zoom's
28 Debrief Phase
29 Follow-up with surveys
30 Project Management
31 PLOMing
T W T F S S
Mar 22 '21
M T W T F S S
Mar 29 '21
M T W T F S S
Apr 5 '21
M T W T F S S
Apr 12 '21
M T W T F S S
Apr 19 '21
M T W T F S S
Apr 26 '21
M
May 3 '21
26
27
29
31
Task
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Inactive Milestone
Inactive Summary
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Duration-only
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Start-only
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Deadline
Progress
Manual Progress
11. Heartbreak Weather Watch Party Risk Management Plan
ID# Risk Assigned To
Likelihood
Select from dropdown
Severity
Select from dropdown
Timeframe
1 Spreading COVID Tara: PM High Catastrophic During all Phases
2 Venue isn't sanitized Venue Manager Medium Critical
During filming,testing,and day-
of-show
3 Livestream crahses Tech Support High Catastrophic During testing and day-of-show
4 Connection Error Tech Support Medium Critical During testing and day-of-show
5 Zoom Links Error Tech Support Medium Critical
During the 3 days of Zoom
meeting
6 Time Zone confusion Web Designer Medium Moderate
During Zoom meetings and day-
of-show
7 Ticket Site Crash Ticketing Site Medium Moderate During all phases
8 Merchandise Error Merchandise Producer Low Minor During the production of merch
9 Interviewer backs out Tara: PM Low Minor During day-of-show
10 Performance mess-up Camera Crew Low Minor
During filming,testing,and day-
of-show
12. Heartbreak Weather Watch Party Risk Management Plan
ID# Risk
1 Spreading COVID
2 Venue isn't sanitized
3 Livestream crahses
4 Connection Error
5 Zoom Links Error
6 Time Zone confusion
7 Ticket Site Crash
8 Merchandise Error
9 Interviewer backs out
10 Performance mess-up
Contingency Plan
Warning Sign
Plan A
Prevention
Plan B
Reduce Impact
Plan C
Worst-Case Scenario
Track & Report
Risks & Remedies
Status & Dates
Teammate has fever or
has been around
someone who tested
Quarentine. Work from
home.
Take tempperatures
everyday,masks
required,and contact
Everyone quarentine for
10 days.
It isn't reported that it was
cleaned
Clean daily
Check daily if venue was
sanitized
Shut down and sanitize
thouroughly
Livestream glitches/isn't
loading
Backup plan for fixing
issue
Testing the livestream
multiple times
Switch livestream
platforms
Livestream video is
slow/lagging
Use pause screen until
connection is fixed
Testing the livestream
multiple times
Switch livestream
platforms
The link isn't connecting
to the right meeting
Send confirmation emails
with the correct link and
password 1 week before
Run a practice meeting
with the link
Reschedule
A lot of confusion with
what time to watch for
specific timezones
List every timezone on
the website
Display on
ticket/confirmation email
Have a playback option
for 48 hours
Fans aren't able to access
tickets the moment they
go on sale
The livestream doesn't
sellout
Leave tickets available
for purchase until the day
of the show
Have playback for 48
hours
Merch shows up wrong
Double check before
mass producing
Check with graphic
designer before
producing
Delayed merch
shipments to fans
Scheduling conflicts
Lock in a day for them to
arrive
Check the week/day
before the event that
they're ready to go
Give the opportunity to a
fan as a runner-up winner
The shot isn't perfect
Plan ahead of what shot
to capture
Practice multiple times
Use the footage and
keep rolling
Template by Lester Frederick, 2017
13. 0 SoudersTara_PTM_Budget_120820a
Task Name
55 days
Duration
1,312 hrs
Work
Mon 1/18/21
8:00 AM
Start
Thu 4/1/21
5:00 PM
Finish Predece
ssors
0%
%
Complete
$0
Fixed Cost
$296,337
Cost
$0
Actual Cost Resource Names
1 Define Phase 4 days 32 hrs Fri 1/22/21
8:00 AM
Wed 1/27/21
5:00 PM
0% $0 $1,280 $0
2 Pitch the idea 1 day 8 hrs Fri 1/22/21
8:00 AM
Fri 1/22/21
5:00 PM
0% $0 $320 $0 Tara Souders:PM
3 Hire technology support, etc 3 days 24 hrs Mon 1/25/21
8:00 AM
Wed 1/27/21
5:00 PM
2 0% $0 $960 $0 Tara Souders:PM
4 Develop Phase 12 days 352 hrs Wed 1/27/21
8:00 AM
Fri 2/12/21
8:00 AM
0% $0 $57,048 $0
5 Find venue 10 days 80 hrs Fri 1/29/21
8:00 AM
Thu 2/11/21
5:00 PM
0% $0 $3,200 $0 Tara Souders:PM
6 Confirm hosts/interviewers 10 days 80 hrs Fri 1/29/21
8:00 AM
Thu 2/11/21
5:00 PM
0% $0 $3,200 $0 Tara Souders:PM
7 Decide livestream platform 7 days 112 hrs Wed 1/27/21
8:00 AM
Thu 2/4/21
5:00 PM
0% $0 $3,808 $0 Livestream
Manager,Tara
8 List ticket options 4 days 0 hrs Fri 1/29/21
8:00 AM
Wed 2/3/21
5:00 PM
0% $0 $0 $0 Ticket Site
9 Film extra clips 5 days 80 hrs Mon 2/1/21
8:00 AM
Fri 2/5/21
5:00 PM
0% $0 $46,840 $0 Audio
Crew,Camera
10 Confirm venue 0 days 0 hrs Fri 2/12/21
8:00 AM
Fri 2/12/21
8:00 AM
0% $0 $0 $0 Venue
Manager[0%]
11 Design Phase 25 days 256 hrs Wed 1/20/21
8:00 AM
Tue 2/23/21
5:00 PM
0% $0 $63,553 $0
12 Slogan 1 day 8 hrs Tue 1/26/21
8:00 AM
Tue 1/26/21
5:00 PM
0% $225 $545 $0 Marketing,Buy
Slogan
13 Website/landing page 7 days 56 hrs Tue 1/26/21
8:00 AM
Wed 2/3/21
5:00 PM
0% $20 $5,200 $0 Graphic
Designer[0],Tech
14 Promotional ads 7 days 56 hrs Tue 1/26/21
8:00 AM
Wed 2/3/21
5:00 PM
0% $0 $2,240 $0 Marketing
15 Livestream layout 7 days 56 hrs Mon 2/15/21
8:00 AM
Tue 2/23/21
5:00 PM
0% $0 $5,068 $0 Graphic
Designer[0],Livestr
16 Set design 10 days 80 hrs Wed 1/20/21
8:00 AM
Tue 2/2/21
5:00 PM
0% $0 $47,000 $0 Stage
Design[1],Stage
17 Merchandise 10 days 0 hrs Mon 1/25/21
8:00 AM
Fri 2/5/21
5:00 PM
0% $0 $1,000 $0 Graphic
Designer[0],Mercha
18 Website done 0 days 0 hrs Fri 2/12/21
8:00 AM
Fri 2/12/21
8:00 AM
0% $0 $2,500 $0 Web Designer[0]
19 Detect (Test) Phase 6 days 128 hrs Mon 3/1/21
8:00 AM
Mon 3/8/21
5:00 PM
0% $0 $3,504 $0
20 Test on livestream platform 2 days 80 hrs Mon 3/1/21
8:00 AM
Tue 3/2/21
5:00 PM
0% $0 $2,064 $0 Audio
Crew,Camera
21 Test Zoom links 1 day 8 hrs Mon 3/1/21
8:00 AM
Mon 3/1/21
5:00 PM
0% $0 $240 $0 Tech Support
22 Adjustments 5 days 40 hrs Tue 3/2/21
8:00 AM
Mon 3/8/21
5:00 PM
0% $0 $1,200 $0 Tech Support
23 Testing done 0 days 0 hrs Mon 3/8/21
8:00 AM
Mon 3/8/21
8:00 AM
0% $0 $0 $0 Tech Support
24 Deliver Phase 12 days 96 hrs Fri 2/26/21
8:00 AM
Sat 3/13/21
5:00 PM
0% $0 $3,032 $0
25 Sell tickets 5 days 0 hrs Fri 2/26/21
8:00 AM
Thu 3/4/21
5:00 PM
0% $0 $0 $0 Ticket Site
26 Host livestream event 1 day 48 hrs Sat 3/13/21
8:00 AM
Sat 3/13/21
5:00 PM
0% $0 $1,352 $0 Audio
Crew,Camera
27 Host meet and greet Zoom's 3 days 48 hrs Wed 3/10/21
8:00 AM
Fri 3/12/21
5:00 PM
0% $0 $1,680 $0 Tara
Souders:PM,Tech
S
Jan 11 '21
M T W T F S S
Jan 18 '21
M T W
Jan 25 '21
2
3
12
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
0 SoudersTara_PTM_Budget_120820a
Task Name
1 Define Phase
2 Pitch the idea
3 Hire technology support, etc
4 Develop Phase
5 Find venue
6 Confirm hosts/interviewers
7 Decide livestream platform
8 List ticket options
9 Film extra clips
10 Confirm venue
11 Design Phase
12 Slogan
13 Website/landing page
14 Promotional ads
15 Livestream layout
16 Set design
17 Merchandise
18 Website done
19 Detect (Test) Phase
20 Test on livestream platform
21 Test Zoom links
22 Adjustments
23 Testing done
24 Deliver Phase
25 Sell tickets
26 Host livestream event
27 Host meet and greet Zoom's
T W T F S S
Jan 25 '21
M T W T F S S
Feb 1 '21
M T W T F S S
Feb 8 '21
M T W T F S S
Feb 15 '21
M T W T F S S
Feb 22 '21
M T W T F S S
Mar 1 '21
M
Mar 8 '21
2
3
5
6
7
8
9
2/12
12
13
14
15
16
17
2/12
20
21
22
3/8
25
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
0 SoudersTara_PTM_Budget_120820a
Task Name
1 Define Phase
2 Pitch the idea
3 Hire technology support, etc
4 Develop Phase
5 Find venue
6 Confirm hosts/interviewers
7 Decide livestream platform
8 List ticket options
9 Film extra clips
10 Confirm venue
11 Design Phase
12 Slogan
13 Website/landing page
14 Promotional ads
15 Livestream layout
16 Set design
17 Merchandise
18 Website done
19 Detect (Test) Phase
20 Test on livestream platform
21 Test Zoom links
22 Adjustments
23 Testing done
24 Deliver Phase
25 Sell tickets
26 Host livestream event
27 Host meet and greet Zoom's
M T W T F S S
Mar 8 '21
M T W T F S S
Mar 15 '21
M T W T F S S
Mar 22 '21
M T W T F S S
Mar 29 '21
M T W T F S S
Apr 5 '21
M T W T F S S
Apr 12 '21 Apr 19 '21
15
20
21
22
3/8
25
26
27
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
28 Debrief Phase
Task Name
1 day
Duration
8 hrs
Work
Mon 3/15/21
8:00 AM
Start
Mon 3/15/21
5:00 PM
Finish Predece
ssors
0%
% Compl
ete
$0
Fixed Cost
$150,320
Cost
$0
Actual Cost Resource Names
29 Follow-up with surveys 1 day 8 hrs Mon 3/15/21
8:00 AM
Mon 3/15/21
5:00 PM
0% $150,000 $150,320 $0 Tara Souders:PM,B
uy Google Analytics
30 Project Management 55 days 440 hrs Mon 1/18/21
8:00 AM
Thu 4/1/21 5
:00 PM
0% $0 $17,600 $0
31 PLOMing 55 days 440 hrs Mon 1/18/21
8:00 AM
Thu 4/1/21 5:
00 PM
0% $0 $17,600 $0 Tara Souders:PM
S
Jan 11 '21
M T W T F S S
Jan 18 '21
M T W
Jan 25 '21
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
28 Debrief Phase
Task Name
29 Follow-up with surveys
30 Project Management
31 PLOMing
T W T F S S
Jan 25 '21
M T W T F S S
Feb 1 '21
M T W T F S S
Feb 8 '21
M T W T F S S
Feb 15 '21
M T W T F S S
Feb 22 '21
M T W T F S S
Mar 1 '21
M
Mar 8 '21
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
28 Debrief Phase
Task Name
29 Follow-up with surveys
30 Project Management
31 PLOMing
M T W T F S S
Mar 8 '21
M T W T F S S
Mar 15 '21
M T W T F S S
Mar 22 '21
M T W T F S S
Mar 29 '21
M T W T F S S
Apr 5 '21
M T W T F S S
Apr 12 '21 Apr 19 '21
29
31
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
0 SoudersTara_PTM_Budget_120820a
Task Name
55 days
Duration
1,312 hrs
Work
Mon 1/18/21
8:00 AM
Start
Thu 4/1/21 5
:00 PM
Finish Predece
ssors
0%
% Compl
ete
$0
Fixed Cost
$296,337
Cost
$0
Actual Cost Resource Names
1 Define Phase 4 days 32 hrs Fri 1/22/21 8
:00 AM
Wed 1/27/21
5:00 PM
0% $0 $1,280 $0
2 Pitch the idea 1 day 8 hrs Fri 1/22/21 8:
00 AM
Fri 1/22/21 5:
00 PM
0% $0 $320 $0 Tara Souders:PM
3 Hire technology support, etc 3 days 24 hrs Mon 1/25/21
8:00 AM
Wed 1/27/21
5:00 PM
2 0% $0 $960 $0 Tara Souders:PM
4 Develop Phase 12 days 352 hrs Wed 1/27/21
8:00 AM
Fri 2/12/21 8
:00 AM
0% $0 $57,048 $0
5 Find venue 10 days 80 hrs Fri 1/29/21 8:
00 AM
Thu 2/11/21
5:00 PM
0% $0 $3,200 $0 Tara Souders:PM
6 Confirm hosts/interviewers 10 days 80 hrs Fri 1/29/21 8:
00 AM
Thu 2/11/21
5:00 PM
0% $0 $3,200 $0 Tara Souders:PM
7 Decide livestream platform 7 days 112 hrs Wed 1/27/21
8:00 AM
Thu 2/4/21 5:
00 PM
0% $0 $3,808 $0 Livestream Manage
r,Tara Souders:PM
8 List ticket options 4 days 0 hrs Fri 1/29/21 8:
00 AM
Wed 2/3/21
5:00 PM
0% $0 $0 $0 Ticket Site
9 Film extra clips 5 days 80 hrs Mon 2/1/21 8
:00 AM
Fri 2/5/21 5:0
0 PM
0% $0 $46,840 $0 Audio Crew,Camer
a Crew,Stage Equi
10 Confirm venue 0 days 0 hrs Fri 2/12/21 8:
00 AM
Fri 2/12/21 8:
00 AM
0% $0 $0 $0 Venue Manager[0%
]
11 Design Phase 25 days 256 hrs Wed 1/20/21
8:00 AM
Tue 2/23/21
5:00 PM
0% $0 $63,553 $0
12 Slogan 1 day 8 hrs Tue 1/26/21
8:00 AM
Tue 1/26/21
5:00 PM
0% $225 $545 $0 Marketing,Buy Slog
an Trademark[1]
13 Website/landing page 7 days 56 hrs Tue 1/26/21
8:00 AM
Wed 2/3/21
5:00 PM
0% $20 $5,200 $0 Graphic Designer[0
],Tech Support,Web
14 Promotional ads 7 days 56 hrs Tue 1/26/21
8:00 AM
Wed 2/3/21
5:00 PM
0% $0 $2,240 $0 Marketing
15 Livestream layout 7 days 56 hrs Mon 2/15/21
8:00 AM
Tue 2/23/21
5:00 PM
0% $0 $5,068 $0 Graphic Designer[0
],Livestream Manag
16 Set design 10 days 80 hrs Wed 1/20/21
8:00 AM
Tue 2/2/21 5:
00 PM
0% $0 $47,000 $0 Stage Design[1],St
age Equipment[0],V
17 Merchandise 10 days 0 hrs Mon 1/25/21
8:00 AM
Fri 2/5/21 5:0
0 PM
0% $0 $1,000 $0 Graphic Designer[0
],Merchandise Prod
18 Website done 0 days 0 hrs Fri 2/12/21 8:
00 AM
Fri 2/12/21 8:
00 AM
0% $0 $2,500 $0 Web Designer[0]
19 Detect (Test) Phase 6 days 128 hrs Mon 3/1/21
8:00 AM
Mon 3/8/21
5:00 PM
0% $0 $3,504 $0
20 Test on livestream platform 2 days 80 hrs Mon 3/1/21 8
:00 AM
Tue 3/2/21 5:
00 PM
0% $0 $2,064 $0 Audio Crew,Camer
a Crew,Livestream
21 Test Zoom links 1 day 8 hrs Mon 3/1/21 8
:00 AM
Mon 3/1/21 5
:00 PM
0% $0 $240 $0 Tech Support
22 Adjustments 5 days 40 hrs Tue 3/2/21 8:
00 AM
Mon 3/8/21 5
:00 PM
0% $0 $1,200 $0 Tech Support
23 Testing done 0 days 0 hrs Mon 3/8/21 8
:00 AM
Mon 3/8/21 8
:00 AM
0% $0 $0 $0 Tech Support
24 Deliver Phase 12 days 96 hrs Fri 2/26/21 8
:00 AM
Sat 3/13/21
5:00 PM
0% $0 $3,032 $0
25 Sell tickets 5 days 0 hrs Fri 2/26/21 8:
00 AM
Thu 3/4/21 5:
00 PM
0% $0 $0 $0 Ticket Site
26 Host livestream event 1 day 48 hrs Sat 3/13/21
8:00 AM
Sat 3/13/21
5:00 PM
0% $0 $1,352 $0 Audio Crew,Camer
a Crew,Livestream
27 Host meet and greet Zoom's 3 days 48 hrs Wed 3/10/21
8:00 AM
Fri 3/12/21 5:
00 PM
0% $0 $1,680 $0 Tara Souders:PM,T
ech Support
S
Jan 11 '21
M T W T F S S
Jan 18 '21
M T W
Jan 25 '21
2
3
12
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
14. 0 SoudersTara_PTM_Budget_120820a
Task Name
1 Define Phase
2 Pitch the idea
3 Hire technology support, etc
4 Develop Phase
5 Find venue
6 Confirm hosts/interviewers
7 Decide livestream platform
8 List ticket options
9 Film extra clips
10 Confirm venue
11 Design Phase
12 Slogan
13 Website/landing page
14 Promotional ads
15 Livestream layout
16 Set design
17 Merchandise
18 Website done
19 Detect (Test) Phase
20 Test on livestream platform
21 Test Zoom links
22 Adjustments
23 Testing done
24 Deliver Phase
25 Sell tickets
26 Host livestream event
27 Host meet and greet Zoom's
T W T F S S
Jan 25 '21
M T W T F S S
Feb 1 '21
M T W T F S S
Feb 8 '21
M T W T F S S
Feb 15 '21
M T W T F S S
Feb 22 '21
M T W T F S S
Mar 1 '21
M
Mar 8 '21
2
3
5
6
7
8
9
2/12
12
13
14
15
16
17
2/12
20
21
22
3/8
25
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
15. 0 SoudersTara_PTM_Budget_120820a
Task Name
1 Define Phase
2 Pitch the idea
3 Hire technology support, etc
4 Develop Phase
5 Find venue
6 Confirm hosts/interviewers
7 Decide livestream platform
8 List ticket options
9 Film extra clips
10 Confirm venue
11 Design Phase
12 Slogan
13 Website/landing page
14 Promotional ads
15 Livestream layout
16 Set design
17 Merchandise
18 Website done
19 Detect (Test) Phase
20 Test on livestream platform
21 Test Zoom links
22 Adjustments
23 Testing done
24 Deliver Phase
25 Sell tickets
26 Host livestream event
27 Host meet and greet Zoom's
M T W T F S S
Mar 8 '21
M T W T F S S
Mar 15 '21
M T W T F S S
Mar 22 '21
M T W T F S S
Mar 29 '21
M T W T F S S
Apr 5 '21
M T W T F S S
Apr 12 '21 Apr 19 '21
15
20
21
22
3/8
25
26
27
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
16. 28 Debrief Phase
Task Name
1 day
Duration
8 hrs
Work
Mon 3/15/21
8:00 AM
Start
Mon 3/15/21
5:00 PM
Finish Predece
ssors
0%
%
Complete
$0
Fixed Cost
$150,320
Cost
$0
Actual Cost Resource Names
29 Follow-up with surveys 1 day 8 hrs Mon 3/15/21
8:00 AM
Mon 3/15/21
5:00 PM
0% $150,000 $150,320 $0 Tara
Souders:PM,Buy
30 Project Management 55 days 440 hrs Mon 1/18/21
8:00 AM
Thu 4/1/21
5:00 PM
0% $0 $17,600 $0
31 PLOMing 55 days 440 hrs Mon 1/18/21
8:00 AM
Thu 4/1/21
5:00 PM
0% $0 $17,600 $0 Tara Souders:PM
S
Jan 11 '21
M T W T F S S
Jan 18 '21
M T W
Jan 25 '21
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
17. 28 Debrief Phase
Task Name
29 Follow-up with surveys
30 Project Management
31 PLOMing
T W T F S S
Jan 25 '21
M T W T F S S
Feb 1 '21
M T W T F S S
Feb 8 '21
M T W T F S S
Feb 15 '21
M T W T F S S
Feb 22 '21
M T W T F S S
Mar 1 '21
M
Mar 8 '21
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
18. 28 Debrief Phase
Task Name
29 Follow-up with surveys
30 Project Management
31 PLOMing
M T W T F S S
Mar 8 '21
M T W T F S S
Mar 15 '21
M T W T F S S
Mar 22 '21
M T W T F S S
Mar 29 '21
M T W T F S S
Apr 5 '21
M T W T F S S
Apr 12 '21 Apr 19 '21
29
31
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
19. Heartbreak Weather Watch Party
Teammates Position Skills & Knowledge Motivated By DiSC MBTI
Conflict Resolution
Style
Communication
Preference
Tara Souders Project Manager BA-Entertainment Business
Creating experiences for
others
CSDI ISFJ Collaborating Owl Instant Messaging, Zoom
Elvis Durran Host/Interviewer Radio Personality Getting to know people DICS ENFP Competing-Shark Phone call, Zoom
Steve Smith Camera Crew Manager Video Production Creating new content ISCD INTJ Collaborating Owl
Web confernece, in
person
Justin Timberlake Venue Manager Doctorate of Music Providing fun experiences ICDS ISFP Accomodating-T.Bear Email, Instant messaging
20. Heartbreak Weather Watch Party
Teammates
Tara Souders
Elvis Durran
Steve Smith
Justin Timberlake
Perceived Strengths Possible Weaknesses Time Management
Promote & Measure
Performance Improvement
With Leadership Styles
Teammate's Work
Quality & Timely
Performance
Track & Report
Performance (Planned vs.
% Complete)
Action oriented Perfectionist Fire fighter Authoritative (Visionary) 5. Outstanding! 😀 Don't do this column now
Easy to work with/get
along
Impulsive Easily distracted Coaching 3. Average 🙂
Open-minded Communication Never Say No Democratic 4. Above Average 😊
Resourceful Unorganized Procrastinates Affiliative 4. Above Average 😊
21. Heartbreak Weather Watch Party: Quality Management Plan (QMP)
Project Type: Live Virtual Event Date Last Updated: 12/20/20
Monitoring & Reporting
ID#
1. Team Member Name(s),
Role(s} & Responsibilities
2.Starting Status.
Start & Finish Dates 3. Specific…. 4. Measurable 5. Achievable 6. Relevant 7. Timed
8. Actual Results for Continuous
Improvement and Reporting
Compare Actuals with Baseline
1
A. Tara Souders
B. Project Manager
C. Her role is to oversee the team
and ensure that all duties are being
completed correctly by the deadline
given.
A. 80% of fans want a
virtual live event.
B. 1/18/21-4/1/21
Service Ability Rate or access
to a livestream platform must
increase by 60% before the
live event.
"Just like an IRL run-
through, all of the event’s
content and programming
should be honed using
your chosen platform prior
to streaming" (Laufik,
2020).
Business or Project Goal:
80% of the tickets bought will
be purchased the week
tickets go on sale.
QA Tool & Technique: Social media
marketing with fans to engage them
QC Tool & Technique: Keep a
database of when tickets are bought
and the region they are bought from
Frequency: Daily
Report Type: Excel
Database
Frequency: Daily
Phase(s): Develop-Design
2
A. Elvis Duran
B. Host/Interviewer
C. He is responsible for making the
livestream flow and ensure the
audience is engaged.
A. 90% of Americans
know who Elvis Duran is
and 75% listen to his
talk shows.
B. 1/29/21-4/13/21
Confromance to inudstry
standards such as talking
about the event must stay
steady up until the live event.
"74% of
consumers identify word of
mouth as a key influencer
in their purchasing
decisions."
Business or Project Goal:
We expect Elvis Duran's word
of mouth advertising to
increase ticket sales by 20%.
QA Tool & Technique: Rehersal
withartist and team to assure
everything runs smoothly
QC Tool & Technique: Check-ins
with team to be prepared
Frequency: Weekly
Report Type: Zoom
meeting, phone call
Frequency: Daily
Phase(s): Design & Detect
3
A. Steve Smith
B. Camera Crew Manager
C. His job is to ensure that the
camera crew is aware of their role
and that the shot is captured
correctly.
A. Unsure because
we've never worked
together before.
B. 1/25/21-4/13/21
Timely performance ust
increase by 40% the week
leading up to the livestream
so that everything is prepared
for the event.
"A true broadcast-quality
live video experience can
only be achieved with
robust and flexible
technology and a widely
dispersed content
distribution network (CDN)
with end-to-end
operational support."
(Encompass, 2019).
Business or Project Goal:
The camera crew will
complete their tasks for the
week within 8 hours a work
day.
QA Tool & Technique: Checklist to
assure that recorded content is
completed.
QC Tool & Technique: Rehersal to
practice live shots during the event.
Frequency: Daily
Report Type: Zoom
meeting, in person
meeting
Frequency: Daily
Phase(s): Develop,
design, detect
4
A. Justin Timberlake
B. Venue Manager
C. His role is to make sure everyone
in the venue is safe and be the point
of contact for any issues that arise.
A. 95% of people who
have attended live
events at their venue
have had postitive
things to say.
B. 1/29/21-4/13/21
The aesthitcs of the venue
must increase by 90% by the
day of the livestream because
it has been closed since the
pandemic.
"Great visuals to go with
your polished music
production will go a long
way to attract new
followers and grow your
audience."
Business or Project Goal:
The venue will be ready for
the set design 2 weeks
before the day of the event.
QA Tool & Technique: Check-ins
with live event team to assure the
venue is ready.
QC Tool & Technique: Rehearsal
with the team to make sure
everything runs smoothly
Frequency: Weekly
Report Type: Email,
phone call, Zoom
Frequency: Weekly
Phase(s): Develop,
Design, Detect
5
A.
B.
C.
A.
B.
Business or Project Goal:
QA Tool & Technique:
QC Tool & Technique:
Frequency:
Report Type:
Frequency:
Phase(s):
Hybrid Quality Management Plan
(HQMP)
Template created by:
Lester Frederick, 2020
Brainstorm Set Quality Baseline Manage QA & QC Activities
Key Stakeholder(s): Foundational QM Model: Total Quality Management PM Methodology: Scrum
Definition of Quality: e.g. Quality consists of a process, product, and/or service that is comparable to the relevant industry's standard best/better practices; it fulfills the quality requirements, and it's fit for the customer's valuable use.
Analyzing & Pre-planning Quality Planning (QA & QC Objectives) Executing, Tracking, and Measuring
22. Team Name:
Project Name:
Member's Name Personal and Alternative Emails Social Media, Discord, Trello, Skype Phone Number(s)
Member's Name State or Country & Time Zone
Possible (Future) Conflicts
(e.g.) Teammate not responding
Agenda
Frequency, date, time, location
Attendees–facilitator, note-taker, etc.
Delegated or volunteered action items
Minutes:
Meeting Management Basics
Conflict Resolution
Team Project Agreement (TPA)It isn't required to fill out the TPA but it has to be included into your Comprehensive PM Plan (week 4).
You can use the TPA when you communicate and collaborate with future team projects. Delete all of this blue text before submitting this TPA.
Team Member's Contact Information
Communication and Accountability
Best Available Days & Times (Be specific)
(e.g.) Contact teammate multiple times via multiple platforms--email, phone, Twitter, Facebook, Google Hangouts,
What are the specific steps to resolve the problem?
If true, sign or initial that you helped with and agree with this TPA. (e.g. L.F., R. S., B.N., F.S., D.C.)
I helped my team with this Team Project Agreement (TPA) and I agree with it
I will do my best to abide by this TPA and the Work Breakdown Structure for this project
23. Heartbreak Weather Watch Party Resources
Week 1 References Week 1 (in-text) Citations
Verzuh, E. (2015). The Fast Forward MBA in Project Management, 5th Edition.
Hoboken, NJ: John Wiley & Sons.
Project Description: The balance of lifetime cost against the lifetime benefit is
equal because the cost that is put into this project will bring a large benefit to the
people who worked on this project and the viewers who attend (Verzuh, 2015).
Peisner, D. (2020, July 21). Concerts Aren't Back. Livestreams Are Ubiquitous.
Can They Do the Job? Retrieved November 25, 2020, from
https://www.nytimes.com/2020/07/21/arts/music/concerts-livestreams.html
Value Proposition(s): Brad Paisley is quoted saying, “I haven’t hated some of the
creativity it’s caused” (Peisner, 2020).
Wang, A. (2020, October 26). Billie Eilish's Virtual Concert Is the Rare Livestream
Done Right. Retrieved November 25, 2020, from
https://www.rollingstone.com/music/music-live-reviews/billie-eilish-livestream-
virtual-concert-1080748/
Model Project (Scope): She had multiple camera’s, LED screens, XR effects, a
creative production team, and a livestreaming platform that made viewers feel like
they were at the show in person (Wang, 2020).
Prestosports. (2020). The 7 Most Important Live Streaming Metrics To Track.
Retrieved November 25, 2020, from
https://www.prestosports.com/blog/2017/09/live-streaming-metrics
Success Criteria: Keep the viewers’ attention for 99% of the time (Prestosports,
2020)
Week 2 References Week 2 (in-text) Citations
McDonald, H. (2019, January 23). How You Can Book a Music Gig Venue.
Retrieved December 03, 2020, from https://www.thebalancecareers.com/book-a-
venue-2460478
Duration: As seen in this article, booking a venue alone is a long process
because of research, negation, and contracts (McDonald, 2019). Research alone
for finding a venue willing to operate during this time will take a bit longer.
MusicDigi. (2020, July 5). How to Host an Online Concert . Retrieved
December 03, 2020, from https://musicdigi.com/post/how-to-host-an-online-
concert-musicians
Task: MusicDigi suggests testing not only the performance (soundcheck) but also
all the equipment and streaming service (MusicDigi, 2020).
IBeverly, T. (2020, November 10). How much does a camera crew cost? [Insider
info] Team Beverly Boy. Retrieved December 04, 2020, from
https://beverlyboy.com/camera-crews/how-much-does-a-camera-crew-cost/
Resource (Work/Labor/Stakeholder): Since video will be pre-filmed as well as
shot live on the day of the stream, camera/audio crew will have to be paid for
labor. Depending on what is filmed for the day, they can be hired for half a day,
which is under 5 hours, or a full day, which is over 5 hours (JBeverly, 2020).
Prism. (2020, May 26). Concert Cost Breakdown: Where Promoters Are
Spending. Retrieved December 04, 2020, from
https://prism.fm/blog/insights/concert-cost-breakdown-where-promoters-are-
spending/
Equipment/Materials: A smaller, local venue must be rented for the day of the
livestream but also for additional filming days and soundcheck/testing at a cost of
less than $50,000 (Prism,2020). Renting a venue will make the livestream feel like
a personal concert for the viewer.
24. Heartbreak Weather Watch Party Resources
Week 3 References Week 3 (in-text) Citations
Verzuh, E. (2015). The Fast Forward MBA in Project Management, 5th Edition.
Hoboken, NJ: John Wiley & Sons.
Risk Management (Risk): Identifying the risks by having a brain storming session
will be key. The risks will be listed and grouped by probability and magnitude
(Verzuh, 2015).
Terry, J. (2020, July 7). Hosting Concerts During a Pandemic Puts the Future of
Live Music at Risk. Retrieved December 08, 2020, from
https://www.vice.com/en/article/5dzyj8/hosting-concerts-during-a-pandemic-puts-
the-future-of-live-music-at-risk
Risk Management (Severity or Warning Sign): With the risk of COID while
hosting a live event in person with just crew included, the severity is high. Social
distancing, temperature checks, contact tracing and wearing masks will be
required for the small crew to produce this event (Terry, 2020).
FreshBooks. (2019, October 21). How Much Do Web Designers Charge? A Guide
for Freelancers to Price Their Work. Retrieved December 08, 2020, from
https://www.freshbooks.com/hub/estimates/how-much-do-web-designers-charge
Budget (Work/Human Resource Cost): A web designer is usually paid around
$75/hr according to Fresh Books (FreshBooks, 2019). Since we only need them
for 2 weeks, they will be paid a fixed cost of $2,500.
Mandour & Associates. (2020, May 03). How to Trademark a Slogan: How much
does it cost to trademark a slogan. Retrieved December 08, 2020, from
https://www.mandourlaw.com/how-to-trademark-a-slogan/
Budget (Material or Equipment Resource Cost): Since the Heartbreak Weather
Watch Party slogan is specific to the event/brand, a trademark is needed.
Mandour Law states that the trademark cost is typically around $225 (Mandour,
2020)
Week 4 References Week 4 (in-text) Citations
Ahlgrim, C. (2020, January 31). The fabulous life of Justin Timberlake - from
Mickey Mouse Club to *NSYNC, movies, and solo stardom. Retrieved December
15, 2020, from https://www.insider.com/justin-timberlake-life-career-timeline-2019-
1
MBTI Position Fit:
Justin Timberlake is an adventuere personality type and he proves it by exploring
music styles throughout the years. He sn’t afraid to switch things up with his music
and his newest album, “Man of the Woods, Timberlake continued to distort R&B
sounds and work with reliable collaborators like Timbaland, Pharrell Williams, and
The Neptunes — but he also leaned into country and folk more so than ever
before (Ahlgrim, 2020).
Verzuh, E. (2015). The Fast Forward MBA in Project Management, 5th Edition.
Hoboken, NJ: John Wiley & Sons.
Conflict Resolution Style: As a project manager, having the collaborating
conflict style is important because you are working with a team of people. A team
is made up of people with diverse skills so setting a style to all collaborate will
help understand each other (Verzuh, 2015).
25. Heartbreak Weather Watch Party Resources
Encompass. (2019, May 30). 5 Things to Consider Before Streaming Live Events.
Retrieved December 15, 2020, from https://www.encompass.tv/blog/5-things-to-
consider-before-streaming-live-events/
Quality Standard/Best Practice/Research Result: "A true broadcast-quality live
video experience can only be achieved with robust and flexible technology and a
widely dispersed content distribution network (CDN) with end-to-end operational
support." (Encompass, 2019).
Laufik, M. (2020, July 16). Best Practices Guide for Live Streaming Events.
Retrieved December 15, 2020, from https://www.thevendry.co/memo/best-
practices-for-live-streaming-events/
Quality Standard/Best Practice or Metric Rationale or Tool & Technique
Rationale: "Just like an IRL run-through, all of the event’s content and
programming should be honed using your chosen platform prior to streaming"
(Laufik, 2020).
(Source: Adobe stock)
26. Watch out for Heartbreak Weather
Thanks for your time and consideration!
Created By:.................................................................................................................................................................. Tara Souders
Created On: .......................................................................................................................................................December 17, 2020
Course Code: ................................................................................................................................................................. PTM/EBMS
Email: .............................................................................................................................................TASouders@student.fullsail.edu
Phone:..........................................................................................................................................................................717-645-8184
LinkedIn:...........................................................................................................................https://www.linkedin.com/in/tara-souders/
Website:.....................................................................................................................................http://www.fsbizsite.com/tasouders/
Social Media:...................................................................................................................................... https://twitter.com/TASouders
YouTube or Vimeo:..................................................https://www.youtube.com/channel/UCeENReLr-PuXX6MTUTzprYA/featured
Heartbreak Weather Watch
Party
Project Management (PM) Plan
