This document provides 7 steps for uploading, sharing, and making copies of files in Google Drive for education. The steps include logging in, checking upload settings to convert files, uploading files from your computer, moving shared folders to your drive, moving documents to shared folders, changing sharing settings to view-only for classmates, and making a copy of a file uploaded by someone else that you can modify. The overall process allows teachers to share original files while allowing students to make copies for taking private notes or making edits.

1. Google Apps for Education
Steps for Uploading, Sharing, and Making Copy of Files
These directions are for sharing a document so that others can make a copy to write
notes on. The students will not be able to write on the original file.
Step 1 - Login
1 Login to Google Drive at https://hcpss.me.
2 Choose Private.
3 Enter your computer username and password.
Step 2 - Check Your Upload Settings
In order for you to edit your document in google drive, you need to convert it to the google docs
format.
1 When in your drive, click on the arrow next to the gear icon on top right.
2 Choose Upload Settings.
3 Choose Convert uploaded files to Google Docs format.
Step 3 - Uploading Already Created Files
1 Go to Drive.
2 Click on the small disc drive icon that is to the right of the “CREATE” button in the upper
left corner of screen.
3 Choose Files.
4 In the search box locate the File on your computer.
Created
by
Mel
McNamara
–Howard
County
Schools
–
Creative
Commons

2. Google Apps for Education
Steps for Uploading, Sharing, and Making Copy of Files
5 Click “Start upload” to upload file. A dialog box will appear letting you know when upload
is finished.
Step 4 - Move a Shared Folder to “My Drive”
In order to share a file into the shared folder you need to move the folder into your drive.
1 Go to Shared with Me.
2 Drag the desired folder on top of the words “My Drive.” The folder will now be in your
drive
Step 5 - Move Document to the Shared Folder
1 Drag your file to the folder.
Step 6 - Change Sharing Settings
If you move a file into a folder that has EDIT permissions for the users of that folder, you need to
change the permissions of the file so the people can only view your file.
1 Click on the box next to your file (once it is inside the folder.)
2 Go to the Sharing settings icon.
3 Change the settings for your classmates from Edit to View.
Created
by
Mel
McNamara
–Howard
County
Schools
–
Creative
Commons

3. Google Apps for Education
Steps for Uploading, Sharing, and Making Copy of Files
Step 7 - Make a Copy of a File that Someone Else has Uploaded
1 Open the desired file.
2 Go to File > Make a Copy.
3 You now have a copy of the file on your Drive for you to modify as you desire.
Created
by
Mel
McNamara
–Howard
County
Schools
–
Creative
Commons