This document summarizes Google Apps, a free suite of business productivity applications from Google including Gmail, Google Calendar, Google Docs, and Google Sites. It provides an overview of the free and paid versions of Google Apps and guides users through the setup process, which involves signing up with a custom domain name and creating administrator and user accounts. Instructions are included for sharing calendars between users and embedding public calendars on websites.

1. Google Apps for FreeJason Noblehttp://jasonnoble.org

2. Slides are available Onlinehttp://slideshare.net/jasonjnoble/Google Apps

4. Google Apps for Business (free)Gmail (Up to 50 users) (7.5GB/user)Google CalendarGoogle DocsGoogle SitesGoogle Reader, Blogger, Picasa (photos), AdWords and more

5. Google Apps (paid)Unlimited UsersGoogle Video for BusinessGoogle Groups for Business25GB email storage/userCustom password strength requirements99.9% uptime SLA and 24/7 support

6. Getting startedhttp://www.google.com/apps/intl/en/group/index.htmlClick Get StartedEnter your domain nameGoogle will register one for you at $10/year

7. Contact Information

8. Create first administrator

9. Login to Gmail

10. Accept changes to account

11. Verify you own that domainYou can upload a verification file to mattesons.net

12. Select this option and then follow directions

13. You can also add a CNAME record to the DNS for your domain

14. Selecting this option will give you directionsGoogle Apps Setup Guide

15. Helpful URLsControl Panel: http://www.google.com/a/your-domain.comSetup Users, Applications, etcMail: http://mail.google.com/a/your-domain.comCheck your email via Gmail Web interfaceCalendar: http://calendar.google.com/a/your-domain.comSee appointments, create, etcDocs: http://docs.google.com/a/your-domain.comAccess Documents, Presentation, Spreadsheets and moreSites: http://sites.google.com/a/your-domain.comAdd webpages to your site

16. Using custom domains

17. Using custom domains (cont.)For each service, you can change the domain nameInstead of http://mail.google.com/a/mattesons.net your users can use http://mail.mattesons.net/Useful for Docs, calendar, etc

18. Gmail Web Interface

19. Calendar Interface

20. Docs Interface

21. Let’s add some usersPaul Smith (President)paul@mattesons.netHector Diaz (Admin Assistant)hector@mattesons.netTed Adams (Tech Support)ted@mattesons.net

22. Adding UsersOpen the control Panel then Organization and Users TabClick Create New User

23. Allow Access to other calendarsPaul can provide Hector (Admin Assistant) access to his calendarGo to Calendar -> SettingsClick Shared: Edit settings

24. Access to other calendarsNow when Hector logs in, he sees both his and his boss’ calendars

25. Publicly available calendarAdd a calendar, make it public

26. Copy and Paste the codeCopy the code google provides into your website’s page(s)

27. Any Questions?