In this session, Shawna (Bradt) Evans and William Dewey dive into tips on how to optimally configure the tenant section of HRCenter. In addition, these HRCenter experts will deliver best practices when it comes to Recruiter First Workflows.

1. HRCenter Command Post
Presented by:
William Dewey
Shawna Evans

2. What is in this mystery section of HRCenter?
• Application
• Tenant
• Theme
• Email
• Validation Options
• Inactivity
• Registration

3. Application Section
• Quick Sign
• Enabled by TempWorks Team
• Include IP Address in Signature
• Signature in Cursive
• Skip Intro
• Validate Signature
• Auto…
• Complete workflows
• Approve Steps

4. Theme

5. Email
• Control the email
address notifications
should be sent from
• Notify branches and
applicants with
automated emails
Templates
• New Item Assigned
• Step Submitted
• Step Rejection

6. Validation Options
• Username lockdown
• Replaces the username field with email on registration
• How will you scan for duplicates?
• Last 4 of SSN and LastName combo validation on
registration
• SSN validation on registration
• What error message will you display when a validation
error occurs?
• Options to validate based on…
• Duplicate emails
• Duplicate SSN and Last Name
• Duplicate SSN

7. Inactivity

8. Registration
• Branch Address
• Customize…
• A procedure upon registration
• Registration text
• Workflow selection text
• Additional Registration Requirement Options
• How Heard Of
• Middle Name
• Phone Number

9. Certificate
• What is a Certificate?
• A certificate is used as a way of
authenticating digitally signed
documents.
• It houses important information
to help validate when and where
the document was signed and
who it was signed by.

10. Certificate Details
• Recommended Program: Use
an interactive PDF Reader, Foxit
Reader is the default program
when using Enterprise.
• Each signed document will have
an interactive box you can select
to give you more details about
all of the signers.

11. Recruiter First
Workflow
What is a Recruiter First Workflow?
• Recruiter first workflows allow
your recruiters to fill out and
sign forms before they are sent
to be completed by an
employee via HRCenter.
• Most common usage for these
types of workflows are offer
letters, applicant review, or
other pre-assignment types of
information.

12. Recruiter First Workflow Requirements
1. Service rep needs to be assigned a Web User Account
2. The HRCenter form needs to be configured for both the employee and the
service rep

13. Recruiter First Workflow – What’s the
workflow?
After the administration work is done, here is the process we recommend you follow…
1. Assign the employee the
relevant form from the
actions menu of their record
2. The service rep logs into
HRCenter and completes their
portion of the form
3. The employee logs into
HRCenter and completes their
portion of the form
4. The form is automatically stored as one document in the employees record

14. Recruiter First Workflow – Testing
• Test Test Test.
• There is one authority on
what you need your
recruiter first workflow to
do and that authority is
YOU.

15. HRCenter Actions
• Actions are a new
feature in HR Center
that allows for custom
events to happen
directly after a
Workflow or Step is
submitted.
• Previously limited to
when a page was
submitted.

16. HRCenter URL Tips & Tricks
• Did you know….?
• You can send applicants to a URL that will automatically select the workflow?
• Need: HRCenter Tenant name, Workflow Name
• Template:
• Example: https://hrcenter.ontempworks.com/en/TWDemo?workflowname=Basic%Application
• You can send applicants to a URL that will automatically select the branch?
• Need: HRCenter Tenant name, BranchID
• Template:
• Example: https://hrcenter.ontempworks.com/en/TWDemo?branchID=1

17. Questions?