The document discusses procedures for amending humanitarian aid agreements between partners and the Directorate-General for European Civil Protection and Humanitarian Aid Operations (DG ECHO). It describes different amendment methods including unilateral modifications by the partner, exchanges of letters between the partner and DG ECHO, and supplementary agreements. It also covers procedures for suspending agreements due to force majeure events and resuming suspended agreements. Key details include what elements of agreements can and cannot be amended and the required processes for informing and obtaining approval from DG ECHO for different types of amendments.

1. The FPA 2008 Training for DG ECHO experts and partners Bangkok, June 2008 Version 27.05.08

2. Training programme Preparing Implementing Closing Launching

3. Training programme Preparing Implementing Closing Launching

4. Implementing the humanitarian action Amending the agreement Force majeure and suspension Intermediate reporting Transmission of documents between DG ECHO and the partner Exercises

5. Implementing the humanitarian action Amending the agreement Force majeure and suspension Intermediate reporting Transmission of documents between DG ECHO and the partner Exercises

22. Who signs what? Supplementary agreement Subdelegated Authorising Officer (= same person as person who signed original agreement) + Visa B2 Exchange of letters ( ex tempore ) Head of Unit Exchange of letters ( during implementation period ) Desk Confirmation reply Who signs What

23. Implementing the humanitarian action Amending the agreement Force majeure and suspension Intermediate reporting Transmission of documents between DG ECHO and the partner Exercises

36. Example of a suspension timeline Partner informs ECHO asap of suspension Partner informs ECHO about reasons, costs, duration Reply ECHO: acceptance suspension Partner informs ECHO: wishes to extend suspension > 1/3 Reply ECHO: acceptance extension Resumption Partner informs ECHO asap of resumption and changes Agreement ECHO issues supplementary Agreement Suspension period 1/3 of duration action

39. Implementing the humanitarian action Amending the agreement Force majeure and suspension Intermediate reporting Transmission of documents between DG ECHO and the partner Exercises

42. The (action assessment) Matrix Did the partner respect the procedures (e.g. in the area of procurement)? Which costs are eligible? Were the used means and costs necessary and reasonable to achieve the results? Can we learn lessons in terms of economy and efficiency of the used means and costs for programming other actions? Which results were actually achieved? What was the added value of DG ECHO's intervention? Lessons learned for programming other actions? Final reporting Respect of financial procedures? Respect procedures for A-control mechanisms? Is there any need to revise the means and costs? Can we learn lessons in terms of economy and efficiency of the used means and costs for programming other actions? Where does the partner stand now? What must still be done to achieve the results? Is there a need to change? Lessons learned for programming other actions? Intermediate reporting Respect of financial procedures? Respect of DG ECHO's mandate and financing decision? Are the intended means and costs necessary and reasonable to achieve the results? What are the intended results? What will be the added value of DG ECHO's intervention? Respect of DG ECHO's mandate and financing decision? Proposal Formalism and procedures Economy and efficiency Results and effectiveness

49. Implementing the humanitarian action Amending the agreement Force majeure and suspension Intermediate reporting Transmission of documents between DG ECHO and the partner Exercises

55. Implementing the humanitarian action Amending the agreement Force majeure and suspension Intermediate reporting Transmission of documents between DG ECHO and the partner Exercises

58. Training programme Preparing Implementing Closing Launching

78. 1. Equipment NEW: DG ECHO depreciation rates No donation obligation at end action (see earlier) 33% per year (36 months) > € 2.000 and ≤ € 10.000 25% per year (48 months) > € 10.000 and ≤ € 30.000 20% per year (60 months) > € 30.000 50% per year (24 months) ≤ € 2.000 Depreciation rate Purchase value

93. 7. Exchange rates: the problem PARTNER Implementation in the field Prefinancing € € $ £ Financial reporting system of the partner Financial transactions in the field Liquidation € € / £/ $ How to report on this correctly? Җ ش ۼ ﭷ ش Timeline of the project

94. 7. Exchange rates: the solution PARTNER Implementation in the field Prefinancing € € $ ¥ Financial transactions in the field Liquidation € € / £/ $ It is a question of reporting… : a default rate from which a derogation may be made in the Agreement Timeline of the project Financial reporting system of the partner

104. The (action assessment) Matrix Did the partner respect the procedures (e.g. in the area of procurement)? Which costs are eligible? Were the used means and costs necessary and reasonable to achieve the results? Can we learn lessons in terms of economy and efficiency of the used means and costs for programming other actions? Which results were actually achieved? What was the added value of DG ECHO's intervention? Lessons learned for programming other actions? Final reporting Respect of financial procedures? Respect procedures for A-control mechanisms? Is there any need to revise the means and costs? Can we learn lessons in terms of economy and efficiency of the used means and costs for programming other actions? Where does the partner stand now? What must still be done to achieve the results? Is there a need to change? Lessons learned for programming other actions? Intermediate reporting Respect of financial procedures? Respect of DG ECHO's mandate and financing decision? Are the intended means and costs necessary and reasonable to achieve the results? What are the intended results? What will be the added value of DG ECHO's intervention? Respect of DG ECHO's mandate and financing decision? Proposal Formalism and procedures Economy and efficiency Results and effectiveness

117. Final payment: schematic overview 45 days Geo unit X days (delay Partner) 45 days Unit B2 Acceptance reports Verification payment request “ Stop the clock” if DG ECHO requests additional info If no reply within 30 days: Refuse reports Continue on basis of available info Continue “stop clock” Inform partner Interests payable as from 90 + X days + suspended periods, if > 200 Euro Extra 45 days + suspended periods for verification payment request DG ECHO receives additional info after liquidation

128. Main novelties in a nutshell So what was new?

134. Check out our website: link to “new FPA 2008”

135. Please do not forget the evaluation form Thank you