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Formal Letter according to the CAIE pattern
- 2. Objectives To use register and tone appropriate to the audience for writing formal letter
- 3. Starter Activity:Which of these sentences should not be used in formal letter? ■ 1. Which statement is more formal? a. This movie stinks! b. I do not enjoy this movie. ■ 2. Which statement is more formal? a. The mail carrier was unable to deliver the mail on time due to the snow. b. The mail carrier couldn't deliver the mail on time because of the snow.
- 4. Format of the Letter-Formal ■ Formal Letter ■ If the question includes the instruction “Start your letter ‘Dear Sir'”, you don’t need to write the addresses or date in the format.You may include the addressed and date, if no such instruction is given in the question. ■ Dear Sir, ■ Subject:_________________________________________________ ■ …………………………………………………………………………………………………………………………… …………………………………………………………………………………………………………………………… ………………………………………………………………………………………………… Body of the Letter …………………………………………………………………………………………………………………………… …………………………………………………………………………………………………………. ■ Yours faithfully, ■ (Put your signature here.) ■ (Write your full name here.)
- 6. Subject
- 7. Tone is the author’s attitude ■ Ask yourself whether you are writing to persuade, inform , criticize, complain and then choose your words ■ Your tone must stay consistent through-out your write-up ■ The key features that go to making up a writer’s tone are: ■ Writer’s standpoint ■ Vocabulary ■ Sentence types and structures ■ Punctuation
- 8. Register and Audience ■ 'Register' means the tone and level of formality of language. Whether speaking or writing, you must always choose the register appropriate to your audience and purpose. Standard English is always appropriate to formal situations, as well as many informal situations (for example when addressing people you do not know). At other times, fine judgement must be used. You should consider the age and background of your expected audience along with your purpose in writing or speaking.
- 9. AFL Question 1 ■ Which of the following sentences does NOT share the same register as the others? a. This is a unique opportunity for a talented individual to join our cutting-edge business b. You should have experience at a similar level of responsibility c. New sales roles startingASAP! d. Responsibilities include directing internal and external communications
- 10. AFL Question 1 Which of the following sentences does NOT share the same register as the others? ■ This is a unique opportunity for a talented individual to join our cutting-edge business ■ You should have experience at a similar level of responsibility ■ New sales roles startingASAP! ■ Responsibilities include directing internal and external communications (Correct!) ■ Correct : Job advertisements vary in register - the difference indicates who the audience is expected to be
- 11. AFL QUESTION 2 Which of the following sentences does NOT share the same register as the others? a. Overall, the characters and the situations in which they find themselves are believable. b. Really enjoyed it. c. The film depicts the lonely struggle of a child from an uprooted family d. The nine-year-old lead actor shows a depth of maturity unmatched by his peers
- 12. AFL Question 2 Which of the following sentences does NOT share the same register as the others? ■ Overall, the characters and the situations in which they find themselves are believable ■ Really enjoyed it ■ The film depicts the lonely struggle of a child from an uprooted family ■ The nine-year-old lead actor shows a depth of maturity unmatched by his peers ■ Correct : 'Really enjoyed it' would work perfectly in a film review aimed at a different audience
- 13. AFL Question 3 Which of the following sentences does NOT share the same register as the others? a. Stop selling our children's future! b. Evidence shows the importance of daily exercise c. Over thirty school playing fields were sold to developers within the past two years d. In this context, it is hard to credit the government's position on school sport
- 14. AFL Question 3 Which of the following sentences does NOT share the same register as the others? ■ Stop selling our children's future! ■ Evidence shows the importance of daily exercise ■ Over thirty school playing fields were sold to developers within the past two years ■ In this context, it is hard to credit the government's position on school sport ■ Correct : Stop selling our children's future!
- 15. AFL Question 4 Which of the following sentences does NOT share the same register as the others? a. Vicious high street attack leaves mum disabled b. CCTV camera caught the thugs as they sped away from the scene c. Police are seeking three men suspected of injuring a 33-year-old woman in Birmingham yesterday d. Shoppers looked on in shock at daytime attack
- 16. AFL Question 4 . Which of the following sentences does NOT share the same register as the others? a. Vicious high street attack leaves mum disabled b. CCTV camera caught the thugs as they sped away from the scene c. Police are seeking three men suspected of injuring a 33-year-old woman in Birmingham yesterday d. Shoppers looked on in shock at daytime attack ■ Correct.The correct answer is Police are seeking three men suspected of injuring a 33- year-old woman in Birmingham yesterday
- 17. AFL Question 5 Which of the following sentences does NOT share the same register as the others? a. Well, it's a good thing he didn't say it to me; that's all b. I just can't believe he'd say that to you! c. I asked the assistant to inform Mr. Brown of my expected absence from the afternoon meeting d. What did he say when you told him that?
- 18. AFL Question 5 Which of the following sentences does NOT share the same register as the others? ■ Well, it's a good thing he didn't say it to me; that's all ■ I just can't believe he'd say that to you! ■ I asked the assistant to inform Mr. Brown of my expected absence from the afternoon meeting ■ What did he say when you told him that? ■ Correct : Three of the answers share an informal register.You would expect to hear good friends speak like this with each other