The Florida Security Training includes Report Writing and Observation Class. The training is 4 hours of classroom instruction as part of the 40 hour Florida security license program. The class teaches security officer the proper way to right a professional, detailed report. One of the most important functions a security officer must be trained in. Our security school prepares students with all the skills necessary to be a licensed security officer. Invictus Security Training School teaches in the 40 hour Security Class, Report Writing and Observation. The Florida security license requires 4 hours of Report Writing and Observation training. Our security training classes prepare students to become professional security officers. Learn more about our security school to obtain the unarmed security license.

1. OBSERVATION
&
REPORT WRITING

2. Learning Objectives
 Observation techniques
 Five Senses
 Field note-taking - prerequisite to good reporting
 Report elements: the six interrogatives
 (who, what, when, where, why, and how)
 Characteristics of a good report
 (clear, neat, complete, brief, accurate, prompt)
 Procedure (outline, draft, final product)
 Importance of proofreading

3. OBSERVATION SKILLS FOR
PROFESSIONAL SECURITY OFFICERS
 As a security officer, you are the “eyes and
ears” of the client.
 You are hired to notice and report anything
unusual at the site you are guarding.

4. OBSERVATION
 “Observation” is awareness of surroundings
through the maximum employment of the senses.
 Expert observation enables one to recognize and
recall any object or situation accurately and
completely.

5. Process OF OBSERVATION
OBSERVATION IS A PROCESS THAT INCLUDES:
NOTICING
Becoming aware of something through the use of your five
senses.
INTERPRETING
Organizing the information into something meaningful.
RECALLING
Remembering the information and being able to access it
when you need to.

6. Memory
THE ACT OF RECALLING INFORMATION
 Your memory skills, like your muscles, grow the
more they are used.
 Therefore, you should incorporate memory
exercises into your everyday life.

7. improving memory
TO IMPROVE YOUR MEMORY,
PRACTICE THESE SKILLS:
Concentration
Association
Repetition

8. • Sex-male/female
• Age- +/- Five years
• Race- black, white,
Hispanic, etc.
• Height- +/- two inches
• Weight- +/- 20 pounds
• Build- slight, heavy,
muscular etc.
• Hair- color, style
• Eyes- color, shape,
glasses
• Teeth- missing,
chipped
• Scars- tattoos,
brandings, marks
• Mannerisms- use of
hands, face
• Changeable
characteristics-
clothing, facial hair
Methods of Description
PEOPLE

9. VEHICLES
CAN BE DESCRIBED USING
THE ACRONYM SCREAM
1.Type (T is for Target) – i.e. van, truck, motorcycle
Size (compact, sedan, full-size, etc.)
Color
Registration (Tag/License Plate Number)
Extras (roof rack, spots, tow hitch, etc.)
Age/Condition
Make/Model

10. ACTIVITIES
CAN BE DESCRIBED USING
THE ACRONYM A.L.E.R.T.S.
Activity
Location
EMS
Response
Time
Suspect
Methods of Description

11.  As a professional, you should constantly be
alert for suspicious:
Vehicles
People
Circumstances
YOU MUST CONSTANTLY BE AWARE OF
YOUR ENVIRONMENT OR
“SITUATION” AND BE PREPARED!
“SITUATIONAL AWARENESS”

12. Field Notebook

13. SHOULD BE:
• Small enough to carry easily
• Large enough for easy writing
• Protected by adequate cover
Field Notebook

14. PURPOSES OF A FIELD NOTEBOOK
• Portable directory of contact and emergency
names and phone numbers.
• Write down details of an incident or observation.
• Refreshes your memory.
• Assist in writing incident reports.
• Investigative aid.
• An indication of officer’s work and competence
Field Notebook

15. SHOULD CONTAIN PHONE NUMBERS OF:
• Security Headquarters / Field
Office
• Local Police, Fire, EMS Non-
Emergency Numbers
• Local hospital
• Security Supervisors
• Client Supervisors
• On Call Maintenance Personnel
Field Notebook

16. Report Writing

17. REPORT PREPARATION
1. Gather the information
2. Record the information
3. Organize the information
4. Write the report
5. Evaluate the report.
Report Writing

18.  Whether handwritten or printed, the reader
must be able to understand what is written; it
must be easily read by others.
REPORTS MUST BE NEAT/LEGIBLE
Report Writing

19. EVERY REPORT
SHOULD INCLUDE:
• Reporting officer’s
name, date, shift start
and end times, location
• Summary
• Follow-up actions still
pending
Report Writing