Finding Your Files with The Digital Tiger
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This document summarizes a presentation about streamlining businesses to go paperless using Digital Tiger. It discusses survey results showing that most people have trouble organizing both digital and paper files. Digital Tiger is an app that works with Google Docs to provide affordable cloud storage and allow collaboration. It converts paper documents to digital PDFs and migrates files to the cloud for easy access from any device. Security and backup capabilities are provided and pricing starts at $5/month for basic access. Consultation services are also offered to help with implementation.
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Finding Your Files with The Digital Tiger
- 1. Strategize and Organize www.strategizeandorganize.com PRESENTS STREAMLINING YOUR BUSINESS TO BECOME PAPERLESS WITH DIGITAL TIGER
- 2. Based on Our Surveys • 71.2% have trouble finding and keeping organized both digital and paper • 16% say that paper is a problem, but digital is not a big issue • 10.5% say that digital is a problem, but paper is not a big issue • 2.2% say they do not have trouble with either digital or paper
- 3. What People Are Saying… • I need help connecting my • Digital - I have pieces of organizing with a method of information on disks, on retrieving the information - backup drives, in emails, on that's always been where I hard drives - even on the fail. Paper and/or physical cloud via Evernote - but to objects (books, storage, find my information readily magazines, craft supplies) and in one place – are an issue in getting them AH! That is the magic piece of in an order I can identify and the puzzle I am in search for - retrieve with reasonable the 'holy grail' of my ease. organization.
- 4. WHAT ARE YOU DOING NOW? Paying too much for storage? Constantly worrying about security? Frustrated with sending files back and forth not knowing where the most recent version? Wasting time looking for a document or recreating it? Postponing important meetings because you don’t have a file you need to collaborate with a client or colleague?
- 5. Works With Paper Tiger Online
- 6. COSTS THAT CAN’T BE BEAT Google Online Storage OfficeDrop Knowledge Tree 20 GB = $5/year 10 GB = $9.95/month 20 GB = $95/month 80 GB = $20/year 45 GB = $44.95/month 60 GB = $295/month 200 GB = $50/year For each additional 10GB, add $9.95 per month 150 GB = $475/month 400 GB = $100/year 1 TB = $256/year 2 TB = $512/year 4 TB = $1,024/year 8 TB = $2,048/year 16 TB = $4,096/year Annual cost for 200 GB Annual cost for 200 GB Annual cost for 200 GB $50 per year $2,388 per year 48 times as $4,720 per year 94 times as much much
- 7. Introducing Digital Tiger DIGITAL TIGER IS AN APP THAT ATTACHES TO GOOGLE DOCS LIKE ON YOUR SMART PHONES.. GOOGLE OFFERS THE CHEAPEST, MOST ECONOMICAL STORAGE AVAILABLE
- 8. A Cultural Change to Collaborate REMEMBER THE DAYS WHEN YOU HAD 2 OR 3 CALENDAR SYSTEMS, ONE AT WORK, ON THE FRIDGE AT HOME AND A DAY PLANNER THAT YOU CARRIED AROUND?
- 9. IMPROVE EFFICIENCIES Work flows have changed • Paper o Convert to pdfs - using the right scanner Making it searchable in digital files – in the cloud
- 10. Comparing to your computer now
- 11. Supports Many Scanner Migrating from Paper to Digital
- 12. Use Google Apps • Google Cloud Connect
- 13. Some of Your Questions? A recording and posting to our blog will be available Security Compare to Paper Port, other products Currently using Desktop Apple Friendly
- 14. Assess Your File Architecture Executive Sales Marketing Finance Human Resources
- 15. Does Your Business Need A Document Management System? Can your employees easily locate the information they need when they need it? Do you have documents stored in a variety of places – on networks, on individual PC hard drives, CDs, and zip drives, in file cabinets and in desk drawers? Can people in different locations access these documents?
- 16. Back Up BACK UP: PLEASE ADDRESS BACK-UP. I'VE HAD MY 2ND HARD DRIVE FAILURE IN 3 YEARS. PTS WAS BACKING UP TO THE HARD DRIVE. I USE MOZY BACK UP. FOR THOSE OF YOU USING PAPER TIGER DESKTOP, I RECOMMEND YOU EXPORT THE DATABASES REGULARLY TO AN EXCEL FILE AND SINCE YOU’LL ALSO BE USING MOZY, YOU’LL HAVE IT BACKED UP AS WELL.
- 17. How? The power and methodology of Google docs and Digital Tiger create a tool that will help you find any physical or electronic file within your own business infrastructure in seconds! GOOGLE ecosystem tools cloud connect apps
- 18. Now for The BETA Paper Tiger Online PREVIEW
- 19. Microsoft Fans – No Problem IMPORTING WITH GOOGLE CLOUD CONNECT YOU CAN STILL WORK ON YOUR PC AND HAVE IT AUTOMATICALLY SYNCHRONIZE TO YOUR GOOGLE ACCOUNT…. CONTINUE TO WORK ANYWHERE – EVEN ON A PLANE OR A NON-WI-FI ACCESSIBLE AREA
- 20. Outlook on E-mail , Collaboration..Etc Outlook Gmail • Need MS Exchange to • Access anywhere, minimal collaborate and access , fees if any costly and clumsy • Calendars are posted • Multiple add ons available.. easily for collaboration or Ie, clearcontext.co, xobni even website use • Sharing calendar difficult
- 21. Why? Use one tool to find physical and electronic files Have the least expensive storage available on line Confidently know that you are using a safe and stable company You probably have all the hardware you need: a computer and a scanner Support for all Google apps: documents, spreadsheets, PowerPoint's, Forms Work with others easily by sharing business information in one place, anywhere. You can even work on documents together! Start enjoying your life and know you can work anywhere at anytime and have your information available.
- 22. Security of Paper Tiger Online • Security & Backup capability when using the Online version. • Paper Tiger Online databases are backed up nightly on our secure servers hosted by Amazon Web Services in a highly secure environment that prevents physical access, there is complete redundancy. Our network is protected by a state- of-the-art firewall. In addition, all accounts provide SSL security (data encryption) to ensure your data gets to and from our servers safely.)
- 23. FREEDOM MOBILITY IS THE WAY OF BUSINESS TODAY I-PAD - SMART PHONES
- 24. Paper Tiger Online Pricing FREE BASIC - $5/MONTH - $50/YEAR PRO - $9/MONTH - $90/YEAR BUSINESS MULTI USER - $19/MONTH - $190/YEAR ELITE - $39/MONTH - #49/YEAR UNLIMITED - $59/MONTH - $590/YEAR PRICING STRUCTURE INCLUDES ALL USERS FROM SINGLE USERS TO UNLIMITED NUMBER OF USERS.
- 25. You Can Get Started Now! To get on our list for Digital Tiger beta testing coming soon, go to www.thepapertiger.com/contest Get Paper Tiger Online. Questions Answers
- 26. Hire me for consultative and implementation Anne McGurty Strategize & Organize services. I will travel to your office or work (303) 881-0174 virtually over the phone/Skype.Reasonable amcgurty@strategizeandorgani ze.com rates by the hour or per diem. Productivity Expert Professional Keynote Speaker Author amcgurty@strategizeandorganize.com or call 303-881-0174
Editor's Notes
- - I am just getting started and want to learn more. Answer: For those who are just getting started all of this functionality and document management may seem a bit overwhelming, so my words of experience are to keep it simple and not overcomplicate what you’ve got. As I’ve mentioned earlier, start with the papers of today and start incorporating information as you come across it or in down time. tackling the whole project at once is not recommended, unless you hire a professional to keep you on track and focused on a strategic solution.
- Elaborate on the uses of The Paper Tiger.., for physical .. Enhancement is to keep up with both physical and digital items in one place
- Works with Paper Tiger Online Digital Tiger, powered by Google Docs, is designed to work seamlessly with Paper Tiger Online. By using the two products, Digital Tiger and Paper Tiger, together you will be able to find scanned documents (PDFs), digital files (Word, Excel, PowerPoint, etc.) and your paper documents with one search. This will allow you to get you and your team truly organized and stop wasting time looking for lost information
- Least Expensive Online Storage! Because Digital Tiger uses Google Docs for its storage engine, you will be able to purchase the needed disk space (and PDFs take a lot of disk space!) at an unbelievable price. Google Docs is by far the least expensive way to store your information in the cloud. Compared to other digital paper management or document management systems on the market, you could save thousands of dollars per year. The basic plan with Google Docs is FREE and you can purchase 20 GB of disk space for $5.00 per year! It is an unbelievable deal. See Prices _____________ What you get out of this is also the entire google ecosystem New tools for google apps are constantly being updated, i.e.., cloud connect Question: I am researching various digital filing systems to see which would be best for our ministry. Answer: If you think you are finding a better product, let us know. We’ve been researching and testing this for over a year now and we have found our product to be the fastest and most cost effective.
- Google Apps is a service from Google providing independently customizable versions of several Google products under a custom domain name. It features several Web applications with similar functionality to traditional office suites, including: Gmail, Google Groups, Google Calendar, Talk, Docs and Sites. Google Apps is free and offers the same amount of storage as regular Gmail accounts.[1] Google Apps for Business, which offers additional e-mail storage, is available for an annual fee per user account. Google Apps for Education, which is free, combines features from the Standard and Premier editions. In addition to shared apps (calendar, docs, etc.), there is Google Apps Marketplace, which is an App "store" for Google Apps users. It contains various apps, both free and for a fee, which can be installed to customize the Google Apps experience for the user.[2]
- What does paper tiger have to do with Google docs Answer: Over the years working with clients, they have continually asked for a product that helped them find their digital, electronic files. Oftentimes, people are confused or frustrated finding files because they don’t know where they filed them, i.e. On their hard drive, on a jump drive, as an attachment in an email, or backed it up a long time ago and have since changed computers. We’ve become an incredibly mobile working world and in that we have also expanded the amount of electronic equipment we have. I heard recently that most people possibly have 7 forms of technology, ie. A Smartphone, a desktop at home, a desktop at the office, a laptop, an I pad or equivalent/netbook, a router/server, a printer/scanner to name a few. So it’s no wonder information is getting lost, if not just hard to find. Many people/small businesses are spending so much time and money looking for ways to make information available no matter where they are, but it’s not working as easily as they had hoped. Google docs is an incredibly inexpensive, way to store all information no matter where you are and make it available as you/or anyone else needs it. So to answer what does paper tiger have to do with Google docs, it’s really more a question of what does digital tiger have to do with Google docs. Digital tiger is an “app” that attaches to Google docs and it searches for all information within Google and synchronizes/connects to your online paper tiger data base. So whether you have your files in electronic form in Google dos or in your physically indexed in your paper tiger, you can find it with the familiar system of the paper tiger. You will have to “convert “your current files over to Google docs for the successful implementation of the digital tiger. If you want to get it done quickly or need some help, I can help you as a consultant and I do offer a special coaching program for those of you who are interested.
- Right now you have files on your computer.. Hopefully they’re organized, but oftentimes, you’re in a rush and don’t take the time to put them in the right folders. O Or you’re in another location, ie., your laptop versus your office computer and it ends up on a completely separate hard-drive. Sometimes you remember to put it on a jump drive..but not always .. So how do you find what you are looking for when you can’t even remember what computer you have put the orgiinal information?
- Supports Many Scanners If you are looking to convert your paper files to digital PDFs, you will need a scanner. The scanner you purchase should be able to directly work with your storage engine, without any additional steps on your part. It is much too time consuming to scan in images and then upload them manually. Because Google Docs is so popular, many name brand scanners are now supporting direct input into the Google Docs system. The scanner software will create the PDF, convert the PDF to a searchable format using OCR (optical character recognition) and then upload the file into Google Docs in one simple process, saving you enormous amounts of time and making the process more enjoyable.
- Use Google Apps One of the most awesome things about Digital Tiger using Google Docs is that when you store your digital files, you will also be able to work on the files in the same location that they are stored. Google Docs is part of the Google Eco System that includes Google Apps - there are modules to perform word processing, spreadsheets, presentations, email, calendar, to-do list, contacts, photos, music, etc. This makes it very easy to work on the files you are storing in Google Docs. In addition, if you want to continue to use your Microsoft Office software (Word, Excel or PowerPoint), you can do that and get many of the benefits of the Google Cloud. Google's product "Cloud Connect" allows you to continue to use your Microsoft Office software on your local computer but store, share & collaborate in using the Google cloud. This is a great way to use software that you already know but have the benefits of the cloud, including automatic backup, using Google.
- Security – Need Jim to adddress Compare to Paper Port, other products – sure there are other products out there.. But with digital tiger you get the entire ecosystem of google… that’s hard to beat.. Security and stability with the functionality and searchability and mobility that everyone is wanting Currently using Desktop – you get Online Free.. So it makes sense to bring it all together Apple friendly – since it’s web based – you absolutely can use it MS advocates. - cloud connect can seamlessly synchronize..and use your smartphones
- In Google docs it refers to collections. Before you get started.. You may want to take a look at how much historical information you want to set up.. How many people in your office will share the Google account.. You may only need one and minimize storage costs even though it is really inexpensive Just want you to be thorough and not jump
- Talking about Google cloud connect … functionality for complex documents Latest build.. Can autoback up to a user choice on an external hardrive ..
- Let’s take a look
- Importing My biggest question is if you will have the capacity to import information into the system. We've got too many to manually enter. If you use the methodology of filing as we do with paper tiger, to deal with today’s information and start implementing it into the system; you will save a huge frustration. However, as I say that I realize that you may have lots of information that you need access to NOW. I want to challenge you to stop and think about how you want to use your files so you can start a file architecture that mirrors your business organization. I.e., Corporate, Financial, Marketing, Human resources. Then you can start with a clean slate. That being said, you can also use a Google app called Google Cloud connect which will automatically synchronize all documents on your laptop / desktop as you work onto your Google docs account. Personally, I highly recommend anyone and everyone to use this app, because it also allows you to work on your familiar desktop ms suite of products with excel and word, PowerPoint, as the Google docs templates are still a bit clumsy to navigate. There are other tools to “mass move” files and I am testing those literally this week and should have a more knowledgeable recommendation on our next webinar.
- Outlook, clearcontext.com organizes emails by who you contact most often Similar feature available in gmail .. Just organize by priority. Set up a rule Outlook, xobin. Inbox spelled backwards. I love the concept, however, every time I isued it, my computer got gobbed up and outlook always seem to underperform if not freakishly shut down
- - How much space does it take to pdf and e-file 1 bankers box of files? How much does the space cost? Cost is a huge factor in why people have not gone paperless, they are being charged and quoted exorbitant amounts of money from document management companies. Here is our cost comparison. That being said a competitive and extremely well known company charges for an example 10 drawers of files .. 4 people in their company using the system , using 500 gigabytes of storage.. Business would be charged $60. Google charges $400 for a YEAR! for 400 gigabytes.. you can jump to their 1 TB and it’s $256 a year, which would still only be a bit over $20 a month. For twice the storage.
- Paper Tiger Online options are: Free plan is a limited single user plan that allows 1 database, 1 Location within the database and limited items, in addition to some limited functionality, which includes Advanced Find function, Find First, Categories, Activity Log on Dashboard, Transfer function. This plan is free and can be upgraded at anytime the user needs more functionality. Basic plan is a limited single user plan that allows 1 database, 2 Locations and Items within the database. The regular rate for Basic is $5.00 monthly or $50.00 yearly. The Pro plan is a single user plan that allows unlimited databases, Locations and Item within the database(s). The regular rate for Pro is $9.00 monthly or $90.00 yearly. The multi-user plans allows unlimited databases, Locations and Item within the database(s), and allow the administrator to invite users and set their permissions as to what each user can view and/or edit within the database(s) and Locations. The Business multi-user plan is for 2-10 users. The regular rate for Business is $19.00 monthly or $190.00 yearly. The Elite multi-user plan is for 11-30 users. The regular rate for Elite is $39.00 monthly or $390.00 yearly. The Unlimited multi-user plan is for 31 + users to an unlimited number of users. The regular rate for Basic is $59.00 monthly or $590.00 yearly.