The document discusses the concept of a paperless world and the benefits of going paperless. It introduces the idea of using modern technology like computers and electronic forms instead of paper to accomplish office tasks. Going paperless can save time and money, reduce space usage, and improve security and a company's image. Various solutions for eliminating paper are presented, such as using PDFs, e-forms software, databases, and digital signatures. Benefits include eliminating storage space, reducing expenses, enhancing customer service, and improving security and disaster recovery. However, businesses may face difficulties like issues with file format compatibility, digital document longevity, system stability, lack of employee technological skills, and security and hardware failures.

1. PAPERLESS
WORLD

2. Introduction
Concept Introduced in 1980s .
Desktop computers made appearance in the workplace .
Office of future , one that require little or no paper
Instead of paper , use of modern technology to accomplish goals
Going Paperless can make documentation and information sharing
easier
Keep personal information more secure .

4. Why Go Paperless
1. Saves Time
2. Saves Money
3. Saves Space
4. Improves Security
5. Boosts Company Image

6. Eliminating paper via automation and electronic
forms automation
• Portable Document Format (PDF) - to create, display and interact with electronic documents
and forms
• E-form (electronic form) management software - to create, integrate and route forms and
form data with processing systems
• Databases - to capture data for prefilling and processing documents
• Workflow platforms - to route information, documents and direct process flow
• E-mail (electronics email) communication which allows sending and receiving information
of all kinds and enable attachments
• Digital signature solutions - to digitally sign documents (used by end-users)
• Web servers - to host the process, receive submitted data, store documents and manage
document rights

7. 1. Eliminate storage space.
2. Reduce Expenses.
3. Enhance Customer Service .
4. Increased Security .
5. Improved Disaster recovery protection .
6. Reduce Environmental Impact .
7. Improve your competitiveness in
Industry

8. Solutions
• Use scan to e-mail instead of Faxing .
• Commit to all online banking : Invoicing ,
Statement , and payments .
• Engage Your client as well as suppliers in
utilizing technology to reduce paper
consumptions .
• File Taxes Electronically .
• If you must print, Print both side of paper .
• Use social media Tools ( Google drive ,
Dropbox ).
• Replace paper napkin with cloth material .
In sales and marketing
• Utilize social media tools ( Facebook
,Twitter ,Google ++ ) .
• Create an e – brochure vs. printed
brochure
• Sales calls and presentations :
– Use a USB memory sticks
– Leave your e – brochure and
presentations with your client .

11. Difficulties
Businesses may encounter technological difficulties such as :
File format Compatibility
Longevity of digital documents
System Stability
Employees and client not having appropriate technological skills .
The Cost of Hardware and Software
The Need for Training
Security Failure
Hardware Failure