The document discusses effective time management strategies, highlighting the importance of planning, avoiding procrastination, and recognizing traits of poor time management. It also covers the benefits of exercising for enhancing focus and productivity, as well as the role of technology and cloud services in facilitating organizational tools like Google Drive and digital meeting providers. Additionally, it emphasizes the necessity of syncing data and using calendars effectively to boost productivity.

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Time Management- is the ability to plan and control how you spend the hours in your day to effectively accomplish your goals.
Good Time Management Takes personal discipline & dedication.
Define Time Management

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The Elephant In The Room
Recognize - vs - Realize

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Procrastination - It easy to become overwhelmed and apprehensive by a large number of tasks, not know where to start.
Tardiness - People who manage time poorly often have issues with tardiness, late form meetings or deadlines.
Stress And Fatigue – When you fall behind, spending your time “Putting Out Fires" can cause extreme stress and fatigue.
Lack of Concentration- Thinking about all the different things that need to be done instead of focusing on the project at hand.
Lack of Preparation - Poor time management shows in your readiness for meetings, cutting corners to finish projects .
Traits of Poor Time Management

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5 Traits of Good Time Management

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Access Situation- Take the time to review the material from a 10,000 foot point of view
#1 Access Situation

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Plan- Each morning, begin your day by constructing a to do list, many tasks should already be scheduled in your daily calendar / task list.
#2 Plan
Action Required
Start - Date
Responsible
End - Date
Review 2012-13 list of Cabins break down by company and location, I.e. city. Acquire list of new companies.
9/1/13
Carl
9/14/13
Create buy 2- get one free intercept piece, Get with creative designer and lay out graphics for a 4x6 intercept piece
10/1/13
Carl / Rich
10/14/13
Printing Quotes
10/1/13
Rich
10/14/13
Print & Roll Out
1/10/14
Carl / Bob
Ongoing -14

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Beware of Time Leaks- Social Media, Unnecessary E- mails, Unscheduled visitors, Close the door / Unplug!
#3 Be Aware of Time Leaks

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Delegate- Avoid Micro-management! It is quicksand, good managers grow people by tasking them with responsibility.
“Many hands make light work”
#4 Delegate

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Say No!- Be smart and realistic with your time. Avoid additional efforts that are outside of your scope of work. Beware of activities like committees, and clubs, and especially the chatty co-worker who stops by for a “brief “ conversation.
#5 Just Say No!

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If you think muscles are just for meatheads or gym rats think again! Did you know that just 30 minutes of exercise a day can make you a genius?
1. Increases Energy
2. Sharpens Focus
3. Enhances Mood
4. Helps Impulse Control
5. Improves Memory
6. Increases Productivity
http://www.forbes.com/sites/jennifercohen/2012/05/08/6-ways-exercise-makes-you-smarter
*Bonus Advice* Get Some Rest & Recuperate

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What is the Cloud

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The term cloud is a metaphor. The cloud is a network of servers, and each server has a different function.
For example, Adobe recently moved its creative services to the cloud. You can no longer buy the Creative Suite (Photoshop, InDesign, etc.) in a box set. That's why it's now called the "Adobe Creative Cloud" instead.
Other servers in the network are responsible for storing data. For example, when you take a picture on your smartphone, it is stored on your phone's internal memory drive. However, when you upload the photos to Facebook, Pinterest or Instagram, you are uploading it to the cloud.
The Cloud – How It Works

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Why You Should Sync Data?

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Another Reason to SYNC Data

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Technology & The Tools For Time Management

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MAC – Self Control
www.SelfControlapp.com

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Methodology - Facebook doesn’t publicize data on exactly how often a user logs in, though you can bet that they’ve got that information. In lieu of that measurement, this app runs through the timestamps on every post in your feed until it reaches the earliest one, which it uses as the estimated date that you created your profile. Users who are extraordinarily active on the site may get an estimate that is considerably later than the actual date that they joined. Source = time.com
Time On Facebook

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Be Aware of Time Use

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Productivity Suffers

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The average person Checks their phone 110 times a DAY (and up to every 6 seconds in the evening)
People look at their phones the most between peak hours of 5pm and 8pm. During these hours, 75% of users are actively using their devices
Average number of times a user checks their phone is nine times an hour.
This increases to once every six seconds for 'highest frequency users'
How Often Do You Check Your Phone?
The information was collected by Android app Locket, which monitored how many times its 150,000 users checked their phone in a day.

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Outlook -vs- Google

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Microsoft Outlook is a Personal Information Manager. Most often used for,
1.E-mail application
2.Calendar, task manager
3.Contact manager
4.Note taking, journal
5.Web browsing.
Why Use Outlook
Benefit = Great for single user or company wide server Not Portable, is tied to specific computer that it is installed on.

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Why Google Docs / Apps
Google Drive is a file storage and synchronization service provided by Google, enables users to
1.Calendar
2.Cloud Storage
3.Home of Google Docs
4.File sharing and collaborative editing
An applications, that offer collaborative editing on documents, spreadsheets, presentations, drawings, forms, and more.
Benefit = Cloud based - Check in and use from any computer or device

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Sync Calendars

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Why Are Calendars So Important?
Save to your Calendar

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When Google Drive first launched, it served as a place to store your files in the cloud so that they could be accessed anywhere. As Drive has evolved, it has assimilated the roles of Google Docs and now serves as the hub for all Google document creation and office tools. File sharing and so much more!
Drop Box is a is a file sharing mechanism, great for users of Outlook and other Non Google users.
Google Apps / Drive -vs- Dropbox

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5 Great Digital Meeting Providers

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The ability to see your friends clearly, host a meeting with several of them, share documents via Google Docs and collaborate, you get the benefit of being able to do it all on the web, for free. The only thing you need is a Google account, a webcam, and a microphone.
FREE
Google+ Hangouts

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Used by individuals and enterprises to host online meetings, collaborate on documents, and share desktops and screens among colleagues. Desktop sharing, HD video conferencing, and mobile apps. Attend GoToMeeting meetings on your iOS or Android device.
 FREE - Subscription
GoToMeeting

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TeamViewer has a reputation for being a fast and hassle-free method to troubleshoot remote computers, but it's also a great method to get a team together on the web, share screens, chat, and work together on documents. TeamViewer also offers mobile apps so you can attend online meetings from your iOS or Android device.
FREE – Private
Subscription Pro
TeamViewer

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 Join.me, a free service from the folks at LogMeIn, has the features to pull double duty. The service allows you to bring up to 250 viewers into the same room, share your screen with them, chat, send files around to your attendees, and, like the others, offers iOS and Android apps for remote viewing. If you're willing to spend some coin, the Join.me Pro gets you the ability to make another attendee the presenter.
FREE - Subscription
Join.me

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WebEx is probably one of the oldest and most commonly used online meeting services in the market. Install the WebEx plugin on your desktop that allows you to quickly host or join meetings, and a few clicks will get you working with your team, sharing screens, passing around the "presenter" role to others who have documents to show, or even chatting face-to-face in minutes.
Subscription Only
Cisco WebEx

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Dedication
The Cloud is Mobile
Sync Data
Log in Anywhere
Stay Focused!
Calendars are Vital
File Sharing
Virtual Meetings
Take Away
1.More Productive
2.Less Stress
3.Better Family Life

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Thank You For Your Time