Simplify content sharing with OpenText Core. OpenText Core provides OpenText Content Suite and OpenText Extended ECM users with a secure, easy way to share documents with individuals outside of the enterprise. OpenText Core extends the value and functionality of existing Content Suite and Extended ECM investments by adding cloud-native sharing and collaboration capabilities, ensuring everyone with permission has access to the most up-to-date version of a document, while adhering to corporate security, compliance and privacy protocols. More information about this capability at: https://www.opentext.com/file_source/OpenText/en_US/PDF/opentext-data-sheet-for-content-suite-and-core.pdf

1. OpenText Confidential. ©2019 All Rights Reserved. 1
External Collaboration with
OpenText Core
Introducing bi-directional synchronization between
OpenText Core and Content Suite and Extended ECM

2. OpenText Confidential. ©2019 All Rights Reserved. 2
Sharing documents and collaborating
directly with vendors, clients and
customers is a frequent task for many
enterprises.

3. OpenText Confidential. ©2019 All Rights Reserved. 3
But, when external parties do
not have access to the
company’s enterprise content
management system,
employees often resort to email
to pass documents and
information back and forth.

4. OpenText Confidential. ©2019 All Rights Reserved. 4
Not only does this hinder
productivity, it also presents a
significant security and
compliance risk!

5. OpenText Confidential. ©2019 All Rights Reserved. 5
OpenText Core provides Content Suite and Extended
ECM users with a safe, easy way to share documents
with individuals outside the enterprise.

6. OpenText Confidential. ©2019 All Rights Reserved. 6
Simply select the documents or folders to share in Core.

7. OpenText Confidential. ©2019 All Rights Reserved. 7
Enter the email addresses of the people you want to
share with outside the organization.
Or, start typing the
names of Content
Suite or Extended
ECM users to
bring up internal
matches.

8. OpenText Confidential. ©2019 All Rights Reserved. 8
Quickly add
a message
for the
invite email.

9. OpenText Confidential. ©2019 All Rights Reserved. 9
And assign the
level of access for
each participant
by specifying their
role.

10. OpenText Confidential. ©2019 All Rights Reserved. 10
Selecting the Share button emails a notification to all
participants.

11. OpenText Confidential. ©2019 All Rights Reserved. 11
Users can work with the externally-shared content in the
same way that they are used to. One user can access
and edit in Content Suite or Extended ECM, while
another user works within Core.

12. OpenText Confidential. ©2019 All Rights Reserved. 12
All the standard content management features like reserve,
audit, rename, and delete are respected regardless of which
interface the user is accessing the content in, whether the user is
internal or external.

13. OpenText Confidential. ©2019 All Rights Reserved. 13
Changes made to the shared document in Core are
automatically synchronized with the document in
Content Suite or Extended ECM.

14. OpenText Confidential. ©2019 All Rights Reserved. 14
Similarly, changes made to the shared document in
Content Suite or Extended ECM are automatically
synchronized with the document in Core.

15. OpenText Confidential. ©2019 All Rights Reserved. 15
The bi-directional synchronization between Content Suite and
Extended ECM and Core means all collaborators are always
working on the most up-to-date version of the document.

16. OpenText Confidential. ©2019 All Rights Reserved. 16
Users can stop the share at any time, which would delete the
content from Core and ensures all external participants can
no longer access the content.

17. OpenText Confidential. ©2019 All Rights Reserved. 17
The document is removed from Core and all participants in
the share are notified.

18. OpenText Confidential. ©2019 All Rights Reserved. 18
The complete audit history is
retained, including a record of
every operation that occurred
while the document was in
Core.

19. OpenText Confidential. ©2019 All Rights Reserved. 19
A safe space for sharing with external parties
Controlled collaboration
Improved productivity
Core adds a safe space for Content Suite or Extended ECM users to
share documents with external customers and partners, while still retaining
administrative control. Core improves the ease of sharing content with
large groups of collaborators, while ensuring everyone has full visibility
into the most up-to-date version.

20. OpenText Confidential. ©2019 All Rights Reserved. 20
opentext.com
twitter.com/opentext
linkedin.com/company/opentext
Connect with us!