Extension administration is an important factor for the working of any organization. it helps in smooth working of an organization.

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Rajinder Kaur Kalra
Professor and Head (Retired)
PAU Ludhiana 9814067709
Extension Administration

2. Extension Administration
The administration is the art of guiding,
coordinating and integrating policies
established for any organizational unit to
effectively and efficiently achieve the
purpose of the organization
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3. Definition of Administration
Newman (1955) The guidance, leadership and
control of the efforts of a group of individuals
towards some common goals
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4. Phases of Administration
• Structural : Involving division into units of
operation and areas of responsibility,
assignment of duties and definition of
working relations
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5. Functional
Including policy determination, direction and
leadership required in carrying out
operations
The goal of administrative leadership is to
provide conditions which will permit all
personnel to work at maximum efficiency
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6. Approaches to Extension
Administration
1. Legal Historical Approach
2. Structural Descriptive Approach
3. Behavioural Approach
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7. Functions of Extension Administration
• Defining
• Planning
• Staffing
• Directing
• Organizing
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8. Functions of Extension Administration
• Coordinating
• Reporting
• Budgeting
• Evaluating
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9. Planning
• Planning is defining in advance-what to do, when to
do ,how to do.
• It bridges the gaps where we are and where we
want to be.
• A plan is a future course of actions.
• Planning is a process of determining objectives
efforts and devising the means calculated to
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10. Organizing
Organization is the form of every human
association for the attainment of common
purpose and the process of relating specific
duties or functions in a whole
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11. • A good organizational structure is that which
promotes efficiency and effective service by
those who are entrusted with the authority
and responsibility for administrative activity
• Emphasis of organization should also be on
the proper division of labour.
• Performance of an administration can be
judged from the efficiency, convenience,
quality and equality of the organization
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12. Principles of Organization
• Hierarchy
• Span of control
• Integration Verses Disintegration
• Centralized Verse Decentralization
• Unity of Command
• Delegation
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13. Staffing
Staffing involves managing the organizational
structure through proper and effective
selection, appraisal and development of
personnel to fill the roles design and the
structure
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14. Staffing involves:
Manpower Planning
Recruitment, selection and placement
Training and development
Remuneration
Performance appraisal
Promotion and transfer
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15. Directing
• Directing is influencing people’s behaviour
through motivation, communication, group
dynamics, leadership and discipline
Directing Includes:
Giving orders, Leading, Motivating
Making supervision and Communicating
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16. Co-ordinating
• It is the act of synchronizing people and
activities that they function smoothly in the
attainment of organizational objectives
• Coordination is the integrating process in an
orderly pattern of group efforts in an
organization towards the accomplishment of a
common objective
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17. Types of Coordination
• Internal-Coordination: Blending of all efforts
and activities and forces operating within the
organization
• External coordination: Blending of all efforts
and activities and forces operating outside
the organization
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18. Controlling
• Controlling is the process of checking whether or
not proper progress is being made towards the
objectives and goals and acting if necessary, to
correct any deviation
• Steps of Control:
• Establishment of standards performance
• Measuring performance
• Correcting deviations from standards
• Comparing the actual results with the standards
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19. Reporting and Recording
• Oral and written exchanges of information
shared between workers in a number of ways
• A report summarizes the services of person
personnel and of agency.
• Reports are written usually daily, weekly,
monthly and yearly
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20. Budgeting
• It is expressed in financial terms and based on
expected income and expenditure. It is the form
of fiscal planning, accounting and controlling of
financial resources.
• It served as a powerful tool of coordination and
an effective device of eliminating duplicating
and wastage
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21. Evaluating
• Continuous evaluation of the progress in
relation to fixed aims and objectives and to
find out the problems being faced in the
execution of programmes and plans is very
important
• Types of Evaluation:
• Concurrent evaluation
• Expost Facto evaluation
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22. Thank You
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