The document outlines the key management functions performed by managers: planning, organizing, directing, controlling, coordinating, and staffing. It provides details on each function, including definitions, importance, and examples. Planning involves setting goals and strategies to achieve objectives. Organizing is grouping work and assigning responsibilities. Directing provides guidance to employees. Controlling checks performance against plans and takes corrective action. Coordinating links departments together. Staffing builds the organization by recruiting and selecting employees. The management functions lead to the smooth operation of organizations.

1. MANAGEMENT
FUNCTIONS
BY MR. JONES H.M- MBA/DMS
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2. OUTLINE
• Introduction
• Objectives
• Management functions
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3. INTRODUCTION
• Management functions lead to the smooth running of
organization and whatever type of a manager we are
talking about, he/she performs these functions in one
way or another.
• In guiding and directing the efforts of others, the
manager performs a number functions. Which
include planning, organizing, directing, controlling,
coordinating and staffing.
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4. • At the end of the presentation students should be able to;
• Explain the management functions
Planning and types
Organizing
Directing
Controlling
Coordinating
Staffing
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5. PLANNING.
• Planning is the process of setting goals, developing strategies,
and outlining tasks and schedules to accomplish the goal.
• From the above definition, it can be put simply that planning
is determination of a course action to achieve a desired result.
• It is a rational and systematic way of making decisions today
that will affect the future of the organization.
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6. • It is a kind of organized foresight which involves the
predicting of the future as well as attempting to
control the events.
• Planning includes deciding WHAT is to be done,
HOW it is to be done, WHEN it is to be done, and by
WHOM it is to be done.
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7. TYPES
• 1. Strategic planning: is conducted by
top management and is a process of
determining overall objectives of an
organization.
• It is a long term type of planning, e.g.
for three years.
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8. TYPES CONTD
2. Operational Plans
It is a plan that a manager uses to accomplish his or her job
responsibilities. Can be single use or ongoing plan.
• Single-use plan – this applies to activities that do not recur or
repeat. A one-time occurrence such as a special repair
program.
• Continuing or On-going plans – usually made once and
retain their value over a period of years while undergoing
periodic revisions and updates.
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9. 3.Tactical Plans
• It is a plan concerned with what the lower level units
within each division must do, how they must do it,
and who is in charge at each level.
• Tactics are the means needed to activate a strategy
and make it work. These types of plans are concerned
with shorter time frames and a narrower scope than
strategic plans. They are usually short-term.
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10. 4. Contingency planning involves identifying alternative
courses of action that can be implemented if and when
the original plan proves inadequate because of changing
circumstances. Anticipating change during the planning
process is best in case things don’t go as expected.
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11. IMPORTANCE OF PLANNING
• Planning reduces overlapping and wasteful activities
• Planning facilitates decision making
• Planning establishes standards for controlling
• It enables us to determine resources that we need.
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12. IMPORTANCE OF PLANNING
CONTD
• It enables us to assess progress toward achieving the
set objectives
• It prevents possibility of crisis management.
• Planning provides directions
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13. ORGANIZING
• Organizing is the process of identifying and grouping
of the works to be performed, defining and
delegating responsibility and authority and
establishing relationships for the purpose of enabling
people to work most efficiently.
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14. • Organizing involves the manager determining how to
distribute resources and arrange employees according
to plan.
• Organizing also includes deciding how information will
flow in the organization, how problems will be solved
and how decisions will be made.
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15. IMPORTANCE OF ORGANIZING
• Organizing helps Organizations to reap the benefit of
specialization.
• Organizing provides for Optimum utilization of
resources.
• Organizing achieves co-ordination among different
departments.
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16. DIRECTING
• A process in which the managers instruct, guide and
oversee the performance of the workers to achieve
predetermined goals.
• It can also be said to be providing guidance to workers.
• Directing can also be said to be those activities, which are
designed to encourage the subordinates to work effectively
and efficiently.
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17. IMPORTANCE OF DIRECTING
• Direction initiates actions to get the desired results in
an organization.
• Direction attempts to get the maximum out of
employees by identifying their capabilities.
• Direction is essential to keep the elements like
Supervision, Motivation, Leadership and
Communication effective.
• It ensures that every employee work for organizational
goals.
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18. CONTROLLING
• Controlling is determining what is being
accomplished - that is, evaluating performance and,
if necessary, applying corrective measures so that
performance takes place according to plans".
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19. CONTROLLING CONTD
• The manager must make certain that the whole thing
occurs in compliance with the plans adopted, the
directions issued and the principles established.
• Controlling function involves three essentials .i.e.
 Establishing performance standards
 Evaluating current performance and comparing it against
the established performance standards.
 Taking corrective action to any performance that doesn’t
meet established standards
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20. CONTROLLING CONTD
• In the lack of sound control, there is no assurance
that the objectives which have been put will be
realized.
• The management may go on committing faults
without knowing them.
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21. IMPORTANCE OF CONTROLLING.
•Control system ensures that plans are being observed
and suitable progress towards the objectives is being
made or not, and if necessary any action to control the
deviations.
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22. IMPORTANCE CONT..
• With the presence of authority or control the
individuals will work properly and exhibit better
performance to reach the targets set for them.
• Control system ensures the organizational efficiency
and effectiveness. When Proper system exists the
organization effectively achieves its objectives.
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23. COORDINATION
• Coordinating is the process of linking up different
departments and human resource in order to achieve set
objectives of an organization.
• Co-ordination is the orderly synchronization of efforts to
provide the proper amount, timing, and directing execution
resulting in harmonious and and unified actions to a stated
objective (Basavanthapa,2009).
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24. IMPORTANCE OF
COORDINATION
Creative force
• Group efforts when coordinated create a result greater than
the sum total of the individual and isolated.
Unity of direction
• Co-ordination ensures unity of direction by way of securing
spontaneous collaboration on the part of different
departments.
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25. High employee morale
• Co-ordination enhances the general level of
morale and provides satisfactionn
Diverse and specialized activities
• Total activities of an organisation are divided into
several units and subunits on the basis of either
product specialisation.
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26. • To avoid personal rivalries and prejudice
• Human organisations give rise in course of time to
development of personality politics among members.
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27. To avoid conflict of interests
• Subordination of individual interest to general interest
often happen in organizations.
• There is need for coordination to avoid conflicts or
overlapping in the work of employees or units or as
organisation
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28. STAFFING
• Staffing is the function by which managers build an
organization through the recruitment, selection, and
development of individuals as capable employees.
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29. IMPORTANCE OF STAFFING
• Filling the Organizational positions
• Developing competencies to challenges
• Retaining personnel - professionalism
• Optimum utilization of the human resources
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30. THE END
THANK
YOU!
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