ICT

1. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-1
LINKS TO
OBJECTIVES
• Identify Elements
of an Excel
Workbook
• Create a
Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula
using Sum
• Apply
Predesigned
Formatting
• Help Feature
• Features
Summary
Microsoft Excel 2007 – Level 1
PREPARING AN
EXCEL WORKBOOK

2. Copyright 2007 Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-2
LINKS TO
OBJECTIVES
• Identify Elements
of an Excel
Workbook
• Create, Save, and
Print a Workbook
• Enter Data
• Edit Data
• Insert a Formula
using Sum
• Apply
Predesigned
Formatting
• Help Feature
• Features
Summary
Performance Objectives
• Identify the various elements of an
Excel workbook
• Create, save, and print a workbook
• Enter data in a workbook
• Edit data in a workbook
• Insert a formula using the Sum button
• Apply predesigned formatting to cells
in a workbook
• Use the Help feature

3. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-3
LINKS TO
OBJECTIVES
• Identify Elements
of an Excel
Workbook
• Create a
Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula
using Sum
• Apply
Predesigned
Formatting
• Help Feature
• Features
Summary
Opening Microsoft Excel
Point to
All Programs
Point to
Microsoft Office
Click Microsoft Office
Excel 2007
Click Start

4. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-4
LINKS TO
OBJECTIVES
• Identify Elements
of an Excel
Workbook
• Create a
Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula
using Sum
• Apply
Predesigned
Formatting
• Help Feature
• Features
Summary
Elements of an Excel Workbook
Quick Access
Toolbar
Tabs Title Bar
Office
button
Ribbon
Name
box
Worksheet
area
Status
bar
Active
cell
Formula bar
Cell pointer
Vertical
scroll bar
Horizontal
scroll bar
Worksheet
tabs

5. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-5
LINKS TO
OBJECTIVES
• Identify Elements
of an Excel
Workbook
• Create a
Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula
using Sum
• Apply
Predesigned
Formatting
• Help Feature
• Features
Summary
Elements of a Worksheet Area
Name
box
Formula bar
Cell pointer
Active cell
Select all
button
Row
header
Column header
Fill handle (+)
Gridlines

6. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-6
LINKS TO
OBJECTIVES
• Identify Elements
of an Excel
Workbook
• Create a
Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula
using Sum
• Apply
Predesigned
Formatting
• Help Feature
• Features
Summary
Opening a Workbook
then New
or Ctrl + N
Click Open in the Quick Access toolbar
Click OfficeOR
Open
or Ctrl + O
OR

7. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-7
LINKS TO
OBJECTIVES
• Identify Elements
of an Excel
Workbook
• Create a
Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula
using Sum
• Apply
Predesigned
Formatting
• Help Feature
• Features
Summary
Entering Data in a Cell…
Click or arrow
to cell to make
it active ,
then Enter data
Cell reference in Name Box changes

8. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-8
LINKS TO
OBJECTIVES
• Identify Elements
of an Excel
Workbook
• Create a
Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula
using Sum
• Apply
Predesigned
Formatting
• Help Feature
• Features
Summary
Entering Data in a Cell…/2
Entered text
Notice Ready changes
to Enter as soon as you
begin entering text
Text being entered also
appears in Formula bar

9. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-9
LINKS TO
OBJECTIVES
• Identify Elements
of an Excel
Workbook
• Create a
Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula
using Sum
• Apply
Predesigned
Formatting
• Help Feature
• Features
Summary
Entering Data into a Cell…/3
A long text entry
overlaps the next
cell to the right
Long number entries
may appear as
number symbols if
the column
is not wide enough
Notice full number
still appears in
Formula bar

10. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-10
LINKS TO
OBJECTIVES
• Identify Elements
of an Excel
Workbook
• Create, Save, and
Print a Workbook
• Enter Data
• Edit Data
• Insert a Formula
using Sum
• Apply
Predesigned
Formatting
• Help Feature
• Features
Summary
Keyboard Navigation
To make this cell active Press
Cell below current cell Enter
Cell above current cell Shift +Enter
Next cell Tab
Previous cell Shift + Tab
Cell at beginning of row Home
Next cell in the direction of the arrow
Up, Down, Left, or Right
Arrow keys
Last cell in worksheet Ctrl + End
First cell in worksheet Ctrl + Home
Cell in next window Page Down
Cell in previous window Page Up
Cell in window to right Alt + Page Down
Cell in window to left Alt + Page Up

11. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-11
LINKS TO
OBJECTIVES
• Identify Elements
of an Excel
Workbook
• Create a
Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula
using Sum
• Apply
Predesigned
Formatting
• Help Feature
• Features
Summary
Position cell
pointer on
desired cell and
click, then enter
data
Changing the Active Cell with the Mouse

12. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-12
LINKS TO
OBJECTIVES
• Identify Elements
of an Excel
Workbook
• Create a
Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula
using Sum
• Apply
Predesigned
Formatting
• Help Feature
• Features
Summary
Changing the Active Cell Using Tab
Tab moves
insertion
point to
next cell
Shift + tab moves
insertion point to
previous cell
Shift +TabTab

13. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-13
LINKS TO
OBJECTIVES
• Identify Elements
of an Excel
Workbook
• Create a
Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula
using Sum
• Apply
Predesigned
Formatting
• Help Feature
• Features
Summary
Changing the Active Cell - GoTo Feature
Click Home Tab
Click Find & Select,
Then Go to
Type cell address
in the Reference
box and click OK

14. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-14
LINKS TO
OBJECTIVES
• Identify Elements
of an Excel
Workbook
• Create a
Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula
using Sum
• Apply
Predesigned
Formatting
• Help Feature
• Features
Summary
Saving a Workbook
OR
Click the
Office button
then Save
(or Ctrl + S)
Click Save in the Quick Access toolbar
OR
Save As

15. Copyright 2007 Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-15
LINKS TO
OBJECTIVES
• Identify Elements
of an Excel
Workbook
• Create, Save, and
Print a Workbook
• Enter Data
• Edit Data
• Insert a Formula
using Sum
• Apply
Predesigned
Formatting
• Help Feature
• Features
Summary
Saving a Workbook …/2
Enter location for saving the file
Enter file name Click Save
Note or change
file type

16. Copyright 2007 Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-16
LINKS TO
OBJECTIVES
• Identify Elements
of an Excel
Workbook
• Create, Save, and
Print a Workbook
• Enter Data
• Edit Data
• Insert a Formula
using Sum
• Apply
Predesigned
Formatting
• Help Feature
• Features
Summary
Naming a Workbook (File)
• Up to 255 characters including
– drive letter
– folder names
– spaces
• Excluded special characters include
forward slash (/) question mark (?)
backslash () quotation mark (“)
greater than sign (>) colon (:)
less than sign (<) semicolon (;)
asterisk (*) pipe symbol (|)

17. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-17
LINKS TO
OBJECTIVES
• Identify Elements
of an Excel
Workbook
• Create a
Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula
using Sum
• Apply
Predesigned
Formatting
• Help Feature
• Features
Summary
Editing Data in a Cell
Click cell to make it active:
start typing to replace
all existing data
Backspace key
deletes character left
of the insertion point
Delete key
deletes character right
of the insertion point
When cell editing is complete, to leave Edit mode:
click on another cell, press Enter, Tab, Shift + Tab key or
click Enter button on the Formula bar.
OR
to edit directly within the cell:
Make changes in Formula bar
Enter EDIT MODE:
Press F2 key or double-click cell
OR

18. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-18
LINKS TO
OBJECTIVES
• Identify Elements
of an Excel
Workbook
• Create a
Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula
using Sum
• Apply
Predesigned
Formatting
• Help Feature
• Features
Summary
Printing a Workbook
Click the Print button in
the Quick Access toolbar
Opens Print dialog box
OR
Click the
Office button
then Print
Sends directly to
the printer
or
Ctrl + P

19. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-19
LINKS TO
OBJECTIVES
• Identify Elements
of an Excel
Workbook
• Create a
Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula
using Sum
• Apply
Predesigned
Formatting
• Help Feature
• Features
Summary
Closing a Workbook
Click the
Office button
then Close
OR
Click
OR
Ctrl + F4
(upper right of
window)

20. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-20
LINKS TO
OBJECTIVES
• Identify Elements
of an Excel
Workbook
• Create a
Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula
using Sum
• Apply
Predesigned
Formatting
• Help Feature
• Features
Summary
Exiting Excel
Click Office button
Click Exit
Excel
OR Click
(top X in upper
right of window)

21. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-21
LINKS TO
OBJECTIVES
• Identify Elements
of an Excel
Workbook
• Create a
Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula
using Sum
• Apply
Predesigned
Formatting
• Help Feature
• Features
Summary
Using the Sum Button
Click in desired cell, click Sum button,
verify or set range and press Enter
Use the Sum (Σ) button to Add Numbers

22. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-22
LINKS TO
OBJECTIVES
• Identify Elements
of an Excel
Workbook
• Create a
Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula
using Sum
• Apply
Predesigned
Formatting
• Help Feature
• Features
Summary
Using the Sum Button
Click in desired cell, click Sum button arrow,
then Average, verify or set range and press Enter
Use the Sum drop-down arrow
to Average Numbers

23. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-23
LINKS TO
OBJECTIVES
• Identify Elements
of an Excel
Workbook
• Create a
Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula
using Sum
• Apply
Predesigned
Formatting
• Help Feature
• Features
Summary
Copying Formulas
Using fill handle (+), drag through cells
that should have the formula
Use the Fill Handle to Copy a Formula
with relative cell reference

24. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-24
LINKS TO
OBJECTIVES
• Identify Elements
of an Excel
Workbook
• Create a
Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula
using Sum
• Apply
Predesigned
Formatting
• Help Feature
• Features
Summary
How do you close a workbook?
Features Summary
Click the
Office button
Then Close
OR
Click

25. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-25
LINKS TO
OBJECTIVES
• Identify Elements
of an Excel
Workbook
• Create a
Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula
using Sum
• Apply
Predesigned
Formatting
• Help Feature
• Features
Summary
How do you exit Excel?
Features Summary
Click Office button, then Exit Excel
OR Click Close
button

26. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-26
LINKS TO
OBJECTIVES
• Identify Elements
of an Excel
Workbook
• Create a
Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula
using Sum
• Apply
Predesigned
Formatting
• Help Feature
• Features
Summary
How do you open the Help window?
Features Summary
To access help, Click Excel Help button
OR
Press the F1 key

27. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-27
LINKS TO
OBJECTIVES
• Identify Elements
of an Excel
Workbook
• Create a
Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula
using Sum
• Apply
Predesigned
Formatting
• Help Feature
• Features
Summary
How do you open a workbook?
Features Summary
Click the
Office button
Ctrl + OOR
Then Open

28. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-28
LINKS TO
OBJECTIVES
• Identify Elements
of an Excel
Workbook
• Create a
Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula
using Sum
• Apply
Predesigned
Formatting
• Help Feature
• Features
Summary
How do you print a workbook?
Features Summary
Click the Print button in
the Quick Access toolbar
OR
Click the
Office button
then Print
OR
Ctrl + P

29. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-29
LINKS TO
OBJECTIVES
• Identify Elements
of an Excel
Workbook
• Create a
Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula
using Sum
• Apply
Predesigned
Formatting
• Help Feature
• Features
Summary
How do you save a workbook?
Features Summary
OR Click the
Office button
Then Save
Or Save as
Click Save in the Quick Access toolbar
OR
Ctrl + S

30. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-30
LINKS TO
OBJECTIVES
• Identify Elements
of an Excel
Workbook
• Create a
Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula
using Sum
• Apply
Predesigned
Formatting
• Help Feature
• Features
Summary
How do you display the Sum button drop
down list?
Features Summary
Click Home, then the
Sum button arrow

31. Copyright 2007, Paradigm Publishing Inc.
EXCEL 2007
Chapter 1
BACK NEXT END
1-31
LINKS TO
OBJECTIVES
• Identify Elements
of an Excel
Workbook
• Create a
Workbook
• Enter Data
• Save a Workbook
• Edit Data
• Print a Workbook
• Insert a Formula
using Sum
• Apply
Predesigned
Formatting
• Help Feature
• Features
Summary
Coming Next
INSERTING FORMULAS
IN A WORKSHEET