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Excel 2007 for inset final copy

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Excel 2007 for inset final copy

  1. 1. “WORKING WITHMICROSOFT EXCEL 2007”
  2. 2. LESSONS OVERVIEW: GOODBYE CALCULATORS, HELLO SPREADSHEET! 1. The Excel Environment 2. Starting A Workbook 3. Modifying Columns, Rows, & Cells 4. Formatting Text 5. Basic Math: How to Add, Subtract, Divide, and Multiply in Excel 6.Sorting Cells 7. Working with Worksheets 8. Printing WorkbooksMicrosoft Office Excel 2007 – Ms. Marina G. Aquino 2
  3. 3. LESSON # 1 SETTING UP YOUR EXCEL ENVIRONMENTOBJECTIVES:1. Exploring the Excel Environment2. To Zoom In and Out3. To Scroll Horizontally in a Worksheet4. To Change Page Views5. To Add Commands to the Quick Access Toolbar6. To Minimize and Maximize the Ribbon7. The Microsoft Office Button8. To Change the Default Excel OptionsMicrosoft Office Excel 2007 – Ms. Marina G. Aquino 3
  4. 4. SETTING UP YOUR EXCEL ENVIRONMENTMicrosoft Office Excel 2007 – Ms. Marina G. Aquino 4
  5. 5. Exploring the Excel EnvironmentMS EXCEL comprises ofmany cells that are arrangedhorizontally and vertically ina grid.Horizontal cells representsrows and are number 1, 2, 3and so on and vertical cellsrepresent columns and arerepresented as A, B, C andso on.On opening Excel, a newWorkbook is created. Thiswill store Worksheets or MsExcel sheets that will containthe actual data...GRADESMATH GRADES for inset.xls Microsoft Office Excel 2007 – Ms. Marina G. Aquino 5
  6. 6. Exploring the Excel EnvironmentThe tabbed Ribbon menu system : It is use how you navigate through Excel and access the various Excel commands...GRADESMATH GRADES for inset.xls Microsoft Office Excel 2007 – Ms. Marina G. Aquino 6
  7. 7. PARTS OF THE EXCEL WINDOWMicrosoft Office Excel 2007 – Ms. Marina G. Aquino 7
  8. 8. DESCRIPTION OF EXCEL WINDOW ELEMENTS Microsoft Office Excel 2007 – Ms. Marina G. Aquino 8
  9. 9. Navigation KeysMicrosoft Office Excel 2007 – Ms. Marina G. Aquino 9
  10. 10. Basics of Excel Spreadsheet Types of data in a Spreadsheets are Cell made up of: • text (labels)• columns • number data• rows (constants)• Cells • formulas (mathematical• ..GRADESMATH GRADES for inset.xls equations that do all the work) Microsoft Office Excel 2007 – Ms. Marina G. Aquino 10
  11. 11. To Zoom In and Out:1. Locate the zoom barin the bottom, rightcorner.2. Left-click the slider and drag it to the left to zoom out and to the right to zoom in...GRADESMATH GRADES for inset.xls Microsoft Office Excel 2007 – Ms. Marina G. Aquino 11
  12. 12. To Scroll Horizontally in a Worksheet:1.Locate the horizontal scroll bar in the bottom, right corner.2. Left-click the bar and move it from left to right. Microsoft Office Excel 2007 – Ms. Marina G. Aquino 12
  13. 13. To Change Page Views:1. Locate the Page Viewoptions in the bottom, rightcorner. The Page Viewoptions are Normal, PageLayout, and Page Break.2. Left-click an option toselect it.3. The default is Normal View...GRADESMATH GRADES for inset.xls Microsoft Office Excel 2007 – Ms. Marina G. Aquino 13
  14. 14. To Add Commands to the Quick Access Toolbar1. Click the arrow to the right of the Quick Access toolbar.2. Select the command you wish to add from the drop-down list. It will appear in the Quick Access toolbar.3. Select More Commands from the menu and a dialog box appears.4. Select the command you wish to add.5. Click the Add button.6. Click OK. The Save, Undo, and Redo commands appear by default in the Quick Access toolbar. You may wish to add other commands to make using specific Excel features more convenient for you ..GRADESMATH GRADES for inset.xls Microsoft Office Excel 2007 – Ms. Marina G. Aquino 14
  15. 15. To Minimize and Maximize the Ribbon:• Click the drop-down arrow next to the Quick Access toolbar.2. Select Minimize Ribbon from the list. The Ribbon disappears.3. To maximize the ribbon, click the arrow again and select Minimize the Ribbon to toggle the feature off. Microsoft Office Excel 2007 – Ms. Marina G. Aquino 15
  16. 16. The Microsoft Office ButtonThe Microsoft OfficeButton appears at the topof the Excel window.When you left-click thebutton, a menu appears.From this menu you cancreate a newspreadsheet, openexisting files, save files ina variety of ways, andprint. You can also addsecurity features, send,publish, and close files. Microsoft Office Excel 2007 – Ms. Marina G. Aquino 16
  17. 17. To Change the Default Excel Options• Click the Excel Options button. A dialog box will appear.• Select a category on the left to access different Excel options.3. Modify any of the default settings.4. Click OK. Microsoft Office Excel 2007 – Ms. Marina G. Aquino 17
  18. 18. Challenge/Mini Task #1! • Open Excel.Instructions • Practice using the Zoom tool. • Minimize and maximize the Ribbon. • Click the Microsoft Office Button and review the menu options. • Add two commands to the Quick Access toolbar. • Continue to explore the Excel environment. ..GRADESMATH GRADES for inset.xlsMicrosoft Office Excel 2007 – Ms. Marina G. Aquino 18
  19. 19. LESSON # 2 STARTING A WORKBOOK OBJECTIVES: 1. To Create A New, Blank Wookbook 2. To Insert A Text 3. To Edit or Delete Text 4. To Move Through a Worksheet Using the Keyboard 5. To Save the WorkbookMicrosoft Office Excel 2007 – Ms. Marina G. Aquino 19
  20. 20. To Create a New, Blank Workbook1. Left-click the Microsoft Office Button.2. Select New. The New Workbook dialog box opens and Blank Workbook is highlighted by default.3. Click Create. A new, blank workbook appears in the window..GRADESMATH GRADES for inset.xls Microsoft Office Excel 2007 – Ms. Marina G. Aquino 20
  21. 21. • Enter text into the cell using your keyboard. To Insert Text: The text appears in the cell and in the formula bar.Left-click a cell to select it. Eachrectangle in the worksheet is called acell. As you select a cell, the celladdress appears in the Name Box. • Each cell has a name, or a cell address based on the column and row it is in. For example, this cell is C3 since it is where column C and row 3 intersect. ..GRADESMATH GRADES for inset.xls Microsoft Office Excel 2007 – Ms. Marina G. Aquino 21
  22. 22. To Edit or Delete Text• Select the cell.• Press the Backspace key on your keyboard to delete text and make a correction.• Press the Delete key to delete the entire contents of a cell.• You can also make changes to and delete text from the formula bar. Just select the cell and place your insertion point in the formula bar. ..GRADESMATH GRADES for inset.xls Microsoft Office Excel 2007 – Ms. Marina G. Aquino 22
  23. 23. To Move Through a Worksheet Using the Keyboard: • Press the Tab key to move to the right of the selected cell. • Press the Shift key and then the Tab key to move to the left of the selected cell. • Use the Page Up and Page Down keys to navigate the worksheet. • Use the arrow keys. ..GRADESMATH GRADES for inset.xls Microsoft Office Excel 2007 – Ms. Marina G. Aquino 23
  24. 24. To Save the Workbook• Left-click the Microsoft Office Button.2. Select Save or Save As. a. Save As allows you to name the file and choose a location to save the spreadsheet. Choose Save As if youd like to save the file for the first time or if youd like to save the file as a different name. b. Select Save if the file has already been named. ..GRADESMATH GRADES for inset.xls Microsoft Office Excel 2007 – Ms. Marina G. Aquino 24
  25. 25. Challenge/Mini Task #2! Open Excel. •Instructions • Create a new, blank workbook. • Practice entering text into cells. • Practice deleting text using the Backspace and Delete keys. • Navigate through the sheet using the Tab key. • Save ..GRADESMATH GRADES for inset.xls the spreadsheet. Microsoft Office Excel 2007 – Ms. Marina G. Aquino 25
  26. 26. LESSON # 3MODIFYING COLUMNS, ROWS, & CELLSOBJECTIVES:1. To modify column width2. To modify the row height3. To insert rows4. To insert columns5. To delete rows & columnsMicrosoft Office Excel 2007 – Ms. Marina G. Aquino 26
  27. 27. To Modify Column Width• Position the cursor over the column line in the column heading and a double arrow will appear.2. Left-click the mouse and drag the cursor to the right to increase the column width or to the left to decrease the column width.3. Release the mouse button...GRADESMATH GRADES for inset.xls Microsoft Office Excel 2007 – Ms. Marina G. Aquino 27
  28. 28. To Modify Column Width (OR)4. Left-click the column 5. Click the Format command in the Cellsheading of a column youd group on the Home tab. A menu willlike to modify. The entire appear.column will appear 6. Select Column Width to enter a specifichighlighted. column measurement. 7. Select AutoFit Column Width to adjust the column so all the text will fit. ..GRADESMATH GRADES for inset.xls Microsoft Office Excel 2007 – Ms. Marina G. Aquino 28
  29. 29. To Modify the Row Height• Position the cursor over the row line you want to modify and a double 4. Click the Format command in the Cells group on the arrow will appear. Home tab. A menu will appear. 5. Select Row Height to enter a specific row measurement.2. Left-click the mouse and 6. Select AutoFit Row Height to adjust the row so all the text drag the cursor upward will fit. to decrease the row height or downward to increase the row height.3. Release the mouse button. ..GRADESMATH GRADES for inset.xls Microsoft Office Excel 2007 – Ms. Marina G. Aquino 29
  30. 30. To Insert Rows1. Select the row where you want the new row to appear.2. Click the Insert command in the Cells group on the Home tab. The row will appear.Make sure that you select the entire row below where you want the new row to appear and not just the cell. If you select just the cell and then click Insert, only a new cell will appear ..GRADESMATH GRADES for inset.xls Microsoft Office Excel 2007 – Ms. Marina G. Aquino 30
  31. 31. To Insert Columns1. Select the column to the right of where you want the column to appear.2. Click the Insert command in the Cells group on the Home tab. The column will appear. Make sure that you select the entire column to the right of where you want the new column to appear and not just the cell. If you select just the cell and then click Insert, only a new cell ..GRADESMATH GRADES for inset.xls will appear. Microsoft Office Excel 2007 – Ms. Marina G. Aquino 31
  32. 32. To Delete Rows and Columns1. Select the row orcolumn you’d like todelete.2. Click the Deletecommand in theCells group on theHome tab. ..GRADESMATH GRADES for inset.xls Microsoft Office Excel 2007 – Ms. Marina G. Aquino 32
  33. 33. Challenge/Mini Task #3!Instructions 1. Open a workbook. 2. Insert a column. 3. Insert a row. 4. Delete a column. 5. Change the width of a column using AutoAdjust. 6. Change the height of a row. 7. Close and save the file...GRADESMATH GRADES for inset.xlsMicrosoft Office Excel 2007 – Ms. Marina G. Aquino 33
  34. 34. LESSON # 4 FORMATTING TEXT OBJECTIVES: 1. To Format Text in Bold or Italics 2. To Format Text as Underlined 3. To Change the Font Style 4. To Change the Font Size 5. To Change the Text Color 6. To Add a Border 7. To add a Fill Color 8. To Format Numbers and Dates 9. To Change the Orientation of Cells 10. To Merge CellsMicrosoft Office Excel 2007 – Ms. Marina G. Aquino 34
  35. 35. To Format Text in Bold or Italics1. Left-click a cell to select it or drag your cursor over the text in the formula bar to select it.2. Click the Bold or Italics command. You can select entire columns and rows, or specific cells. To select the entire column, just left- click the column heading and the entire column will appear as selected. To select specific cells, just left-click a cell and drag your mouse to select the other cells. Then, release the mouse button. ..GRADESMATH GRADES for inset.xls Microsoft Office Excel 2007 – Ms. Marina G. Aquino 35
  36. 36. To Format Text as Underlined1. Select the cell or cells you want to format2. Click the drop-down arrow next to the Underline command3. Select the Single Underline or Double Underline option ..GRADESMATH GRADES for inset.xls Microsoft Office Excel 2007 – Ms. Marina G. Aquino 36
  37. 37. To Change the Font Style1. Select the cell or cells you want to format.2. Left-click the drop- down arrow next to the Font Style box on the Home tab.3. Select a font style from the list ..GRADESMATH GRADES for inset.xls Microsoft Office Excel 2007 – Ms. Marina G. Aquino 37
  38. 38. To Change the Font Size1. Select the cell or cells you want to format2. Left-click the drop- down arrow next to the Font Size box on the Home tab.3. Select a font size from the list. ..GRADESMATH GRADES for inset.xls Microsoft Office Excel 2007 – Ms. Marina G. Aquino 38
  39. 39. To Change the Text Color1 Select the cell or cells you want to format.2. Left-click the drop-down arrow next to the Text Color command. A color palette will appear.6. Select a color from the palette. OR4. Select More Colors. A dialog box will appear.5. Select a color.6. Click OK. ..GRADESMATH GRADES for inset.xls Microsoft Office Excel 2007 – Ms. Marina G. Aquino 39
  40. 40. To Add a Border1. Select the cell or cells you want to format.2. Click the drop-down arrow next to the Borders command on the Home tab. A menu will appear with border options.3. Left-click an option from the list to select it.You can change the line style and color of the border. ..GRADESMATH GRADES for inset.xls Microsoft Office Excel 2007 – Ms. Marina G. Aquino 40
  41. 41. To add a Fill Color1. Select the cell or cells you want to format.2. Click the Fill command. A color palette will appear.3. Select a color.OR4. Select More Colors. A dialog box will appear.5. Select a color.6. Click OK. ..GRADESMATH GRADES for inset.xls Microsoft Office Excel 2007 – Ms. Marina G. Aquino 41
  42. 42. To Format Numbers and Dates1. Select the cell or cells you want to format.2. Left-click the drop-down arrow next to the Number Format box.3. Select one of the options for formatting numbers.By default, the numbers appear in the General category, which means there is no special formatting.In the Number group, you have some other options. For example, you can change the U.S. dollar sign to another currency format, numbers to percents, add commas, and change the decimal location. ..GRADESMATH GRADES for inset.xls Microsoft Office Excel 2007 – Ms. Marina G. Aquino 42
  43. 43. To Change the Orientation of Cells1. Select the cells or group of cells that you wish to format.2. In the Home tab click on the Orientation icon and select the required orientation...GRADESMATH GRADES for inset.xls Microsoft Office Excel 2007 – Ms. Marina G. Aquino 43
  44. 44. How to Merge Cells?1. Selectthe cells that you want to merge.2. Go to Home tab, select Alignment option and check merge cells options and click ok...GRADESMATH GRADES for inset.xls Microsoft Office Excel 2007 – Ms. Marina G. Aquino 44
  45. 45. Challenge/Mini Task #4! • Use the hyperlink grades below to complete thisInstructions challenge. • Select a cell and format the text or numbers in it so that they appear bolded. • Select two or more cells and format the text or numbers so that they appear in italics. • Change fill color of two or more cells. • Add a border to a row. • Save your work..GRADESMATH GRADES for inset.xlsMicrosoft Office Excel 2007 – Ms. Marina G. Aquino 45
  46. 46. LESSON # 5 BASIC MATH: HOW TO ADD, SUBTRACT, DIVIDE, AND MULTIPLY IN EXCEL OBJECTIVES: 1. How to Add in Excel 2. How to Subtract in Excel 3. How to Multiply in Excel 4. How to Divide in Excel Two important points to remember about Excel formulas: • Formulas in Excel always begin with the equal sign ( = ). • The equal sign is always typed into the cell where you want the answer to appear.Microsoft Office Excel 2007 – Ms. Marina G. Aquino 46
  47. 47. Excel Math: How to Add in Excel Formula Steps:Setting Up the Addition 1. To add 10 to 20 and have the answer Formula appear in cell C1:As an example, lets create a 2. Type an equal sign in cell C1. formula in cell C1 that will add the data in cell B1 to 3. Click on cell A1 with the mouse pointer. the data in A1. 4. Type the plus sign ( ) in cell C1. 5. Click on cell B1 with the mouse pointer.Our formula: 6. Press the ENTER key on the keyboard.=A1 + B1 7. The answer 30 should be present in cell C1.Our data: 8. Even though you see the answer in cell C1, if you click on that cell you willplace the number 20 in cell see our formula in the formula bar A1 above the work area.place the number 10 in cell B1..GRADESMATH GRADES for inset.xls Microsoft Office Excel 2007 – Ms. Marina G. Aquino 47
  48. 48. Excel Math: How to Subtract in ExcelSetting Up the Subtraction Formula Steps:Formula To subtract 10 from 20 and have the answer appear in cell E3:As an example, lets create aformula in cell b3 that will 1. Click on cell E3 with the mouse pointersubtract the contents of cell to make it the active cell.E2 from cell E1. 2. Type the equal sign ( = ) in cell E3 to begin the formula.Our formula: 3. Click on cell E1 with the mouse pointer= E1 - E2 to add that cell reference to the formula after the equal sign. 4. Type a minus sign ( - ) in cell E3 after the cell reference E1.Our data: 5. Click on cell E2 with the mouse pointer1. Type the number 20 in cell E1 to add that cell reference to theand press the ENTER key on thekeyboard. formula after the minus sign.2. Type the number 10 in cell E2 6. Press the ENTER key on the keyboard.and press the ENTER key on the 7. The answer 10 should be present inkeyboard. cell E3...GRADESMATH GRADES for inset.xls Microsoft Office Excel 2007 – Ms. Marina G. Aquino 48
  49. 49. Excel Math: How to Multiply in ExcelSetting Up the Formula Steps:Multiplication Formula To multiply 10 to 20 and have the answer appear in cell E1:As an example, lets create aformula in cell E1 that willmultiply the data in cell D1 1. Type an equal sign in cell E1.by the data in D2. 2. Click on cell D1 with the mouse pointer. 3. Type an asterisk sign ( * ) in cellOur formula: E1.= D1 * D2 4. Click on cell D2 with the mouse pointer. 5. Press the ENTER key on theOur data: keyboard.1. Type the number 20 in cell D1 6. The answer 200 should be present2. Type the number 10 in cell D2 in cell E1..GRADESMATH GRADES for inset.xls Microsoft Office Excel 2007 – Ms. Marina G. Aquino 49
  50. 50. Excel Math: How to Divide in ExcelSetting Up the Division Formula Steps:Formula To divide 20 by 10 and have the answer appear in cell E1:As an example, lets create aformula in cell E1 that will 1. Type an equal sign in cell E1.divide the contents of cell C1 2. Click on cell C1 with the mouseby cell D1. pointer. 3. Type the division sign ( / ) in cell E1. 4. Click on cell D1 with the mouse pointer.Our formula: 5. Press the ENTER key on the=C1 / D1 keyboard.Our data: 6. The answer 2 should be present in1. Place the number 20 in cell C1 cell E1.2. Place the number 10 in cell D1 Microsoft Office Excel 2007 – Ms. Marina G. Aquino 50
  51. 51. How to use the Order of OperationsThe order of operations is:1. Operations enclosed in parenthesis2. Exponential calculations (to thepower of)3. Multiplication and division,whichever comes first4. Addition and subtraction, whichevercomes first Please Excuse My Dear Aunt Sally (P.E.M.D.A.S). Microsoft Office Excel 2007 – Ms. Marina G. Aquino 51
  52. 52. Order ofOperationsA. 4*2/4 Multiply 4*2 before performing the division operation because the multiplication sign comes before the division sign. The answer is 2.B. 4/2*4 Divide 4 by 2 before performing the multiplication operation because the division sign comes before the multiplication sign. The answer is 8.C. 4/(2*4) Perform the operation in parentheses (2*4) first and divide 4 by this result. The answer is 0.5.D. 4-2*4 Multiply 2*4 before performing the subtraction operation because the multiplication sign is of a higher order than the subtraction sign. The answer is -4 ..GRADESMATH GRADES for inset.xlsMicrosoft Office Excel 2007 – Ms. Marina G. Aquino 52
  53. 53. Working with Basic Functions• A function is a predefined formula that performs calculations using specific values in a particular order.• All functions begin with the = sign.• After the = sign define the function name (e.g., Sum).• Then there will be an argument. An argument is the cell range or cell references that are enclosed by parentheses. If there is more than one argument, separate each by a comma.• An example of a function with one argument that adds a range of cells, A3 through A9:• An example of a function with more than one argument that calculates the sum of two cell ranges: Microsoft Office Excel 2007 – Ms. Marina G. Aquino 53
  54. 54. Working with Basic Functions For example, to add the values in the range A1:A10, you could enter the following long formula: =A1+A2+A3+A4+A5+A6+A7+A8+A9+A10 Or, you could use the SUM function to accomplish the same thing: =SUM(A1:A10) Sample Grading SheetsMicrosoft Office Excel 2007 – Ms. Marina G. Aquino 54
  55. 55. Challenge/Mini Task #5! • Use the hyperlink grades below to complete this Instructions challenge. • Open New Worksheet • Write a simple addition formula. • Write a simple subtraction formula • Write a simple multiplication formula • Write a simple division formula. • Save your output by naming the worksheet ..GRADESMATH GRADES for inset.xlsMicrosoft Office Excel 2007 – Ms. Marina G. Aquino 55
  56. 56. LESSON # 6 SORTING CELLSOBJECTIVES: 1. To Sort in Alphabetical Order 2. To Sort from Smallest to LargestMicrosoft Office Excel 2007 – Ms. Marina G. Aquino 56
  57. 57. To Sort in Alphabetical Order:1. Select a cell in the column you want to sort (In this example, we choose a cell in column A).2. Click the Sort & Filter command in the Editing group on the Home tab.3. Select Sort A to Z. Now the information in the Category column is organized in alphabetical order. ..GRADESMATH GRADES for inset.xls Microsoft Office Excel 2007 – Ms. Marina G. Aquino 57
  58. 58. To Sort from Smallest to Largest 1. Select a cell in the column you want to sort (a column with numbers).2. Click the Sort & Filter command in the Editing group on the Home tab.3. Select From Smallest to Largest. Now the information is organized from the smallest to largest amount...GRADESMATH GRADES for inset.xls Microsoft Office Excel 2007 – Ms. Marina G. Aquino 58
  59. 59. LESSON # 7• WORKING WITH WORKSHEETSOBJECTIVES: 1. To Insert a New Worksheet2. To Delete One or More Worksheets3. To Rename a WorksheetMicrosoft Office Excel 2007 – Ms. Marina G. Aquino 59
  60. 60. To Insert a New Worksheet OR1. Left-click the Insert 2. Press the Shift and the F11 Worksheet icon. A new sheet keys on your keyboard. will appear. It will be named Sheet4, Sheet5 or whatever the next sequential sheet number may be in the ..GRADESMATH GRADES for inset.xls workbook. Microsoft Office Excel 2007 – Ms. Marina G. Aquino 60
  61. 61. To Delete One or More Worksheets1. Click on the sheet(s) youwant to delete.2. Right-click the sheet(s) and amenu appears.3. Select Delete. OR4. Select the sheet you want toremove.5. Click the drop-down arrownext to Delete in the Cellsgroup on the Home tab.6. From the menu that appears,select Delete Sheet. ..GRADESMATH GRADES for inset.xls Microsoft Office Excel 2007 – Ms. Marina G. Aquino 61
  62. 62. To Rename Worksheets1. Right-click the sheet tab to select it.2. Choose Rename from the menu that appears. The text is highlighted by a black box.3. Type a new name for the worksheet.4. Click off the tab. The worksheet now assumes the descriptive name defined.OR5. Click the Format command in the Cells group on the Home tab.6. Select Rename Sheet. The text is highlighted by a black box.7. Type a new name for the worksheet.8. Click off the tab. The worksheet now assumes the descriptive name defined. ..GRADESMATH GRADES for inset.xls Microsoft Office Excel 2007 – Ms. Marina G. Aquino 62
  63. 63. Challenge/Mini Task #7!Instructions Use the Math Grades Excel workbook complete this challenge. 1. Rename Sheet1 to Math Grades, Sheet2 to Summary and Sheet3 to Computation. 2. Insert two worksheets and name them 2nd Grading and 3rd Grading. 3. Delete the 3rd Grading sheet.Microsoft Office Excel 2007 – Ms. Marina G. Aquino 63
  64. 64. LESSON # 8 PRINTING WORKBOOKS OBJECTIVES: 1. To View the Spreadsheet in Print Preview 2. Exploring Print Preview 3. To Modify Margins, Column Width, or Row Height While in Print Preview 4. To Modify Margins 5. To Change Page Orientation 6. To Use Scale to Fit 7. To Change the Paper Size 8. To Use the Print Titles command 9. To Print from the Microsoft Office ButtonMicrosoft Office Excel 2007 – Ms. Marina G. Aquino 64
  65. 65. To View the Spreadsheet in Print Preview1. Left-click the Microsoft Office Button2. Select Print.3. Select Print Preview. The spreadsheet will appear in Print Preview view. ..GRADESMATH GRADES for inset.xls Microsoft Office Excel 2007 – Ms. Marina G. Aquino 65
  66. 66. Exploring Print Preview ..GRADESMATH GRADES for inset.xlsMicrosoft Office Excel 2007 – Ms. Marina G. Aquino 66
  67. 67. To Modify Margins, Column Width, or Row Height While in Print Preview:1. Click the Print Preview command on the Quick Access toolbar, or select Print Preview from the Microsoft Office Button menu. The spreadsheet opens in print preview mode2. Hover your cursor over one of the black margin markers until a double arrow appears.3. Left-click and drag the marker to the..GRADESMATH GRADES for inset.xls Microsoft Office Excel 2007 – Ms. Marina G. Aquino 67
  68. 68. To Modify Margins1. Select the Page Layout tab.2. Left-click the Margins command.3. Choose one of the predefined settings or enter custom margins. ..GRADESMATH GRADES for inset.xls Microsoft Office Excel 2007 – Ms. Marina G. Aquino 68
  69. 69. To Change Page Orientation1. Select the Page Layout tab.2. Left-click the Orientation command3. Select either Portrait or Landscape..GRADESMATH GRADES for inset.xls Microsoft Office Excel 2007 – Ms. Marina G. Aquino 69
  70. 70. To Use Scale to Fit To Change the Paper Size:1. Select the Page Layout tab. 1. Select the Page Layout tab.2. Locate the Scale to Fit group. 2. Click the Size command.3. Enter a specific height 3. Select a size option from the list. and width, or use the percentage field to decrease the spreadsheet by a specific percent ..GRADESMATH GRADES for inset.xls Microsoft Office Excel 2007 – Ms. Marina G. Aquino 70
  71. 71. To Define a Print Area1. Left-click and drag your mouse to select the cells you wish to print..2. Click the Print Area command.3. Choose Set Print AreaNow, only the selected cells will print. You can confirm this by viewing the spreadsheet in Print Preview...GRADESMATH GRADES for inset.xls Microsoft Office Excel 2007 – Ms. Marina G. Aquino 71
  72. 72. To Print from the Microsoft Office Button1. Left-click the Microsoft Office Button.2. Select Print Print. The Print dialog box appears.3. Select a printer if you wish to use a printer other than the default setting.4. Click Properties to change any necessary settings.5. Choose whether you want to print specific pages, all of the worksheet, a selected area, the active sheet, or the entire workbook.6. Select the number of copies youd like to print. ..GRADESMATH GRADES for inset.xls7. Click OK. Microsoft Office Excel 2007 – Ms. Marina G. Aquino 72
  73. 73. Challenge/Mini Task #8! • Use the hyperlink grades below to complete this challenge.Instructions • View the spreadsheet in Print Preview. • Change a column width in Print Preview. • Use the Print Titles command to print a specific row or column on each printed page. Use Print Preview to verify how this will appear. • Print the spreadsheet...GRADESMATH GRADES for inset.xls • Explore the other commands discussed Microsoft Office Excel 2007 – Ms. Marina G. Aquino lesson. in this 73
  74. 74. Challenge/Mini Task # !Instructions • Open Excel • Make your own grading sheet by applying the different excel formatting & formulas. • You can refer to the hyperlink grading sheets in math...GRADESMATH GRADES for inset.xls Microsoft Office Excel 2007 – Ms. Marina G. Aquino 74
  75. 75. LUV IT! (Learning for Understanding Via Integration of Technology)Microsoft Office Excel 2007 – Ms. Marina G. Aquino 75

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