Data in Excel is in the form of rows and columns. Excel is commonly used to record and analyze data, perform mathematical operations, and visualize structured data in charts and graphs. Finally, another important application of Excel is that it helps in automating tasks through excel macros. To perform the tasks mentioned above quickly, Excel has a set of shortcuts. Various operations can be achieved with a few simple keyboard strokes. Let’s dive deep into the Excel shortcuts that can help us work better on an Excel spreadsheet. Need for Excel Shortcuts Excel supports a plethora of keyboard shortcuts that help you work efficiently and increase productivity. Instead of accessing the toolbar with a mouse, two or three keystrokes are used to perform significant functions. Isn’t that easier and time-saving? Using Excel shortcuts drastically increases the speed, and thus reduces work-time. Now the question is, if you have to memorize these shortcuts, the answer is no. However, it would be an advantage if you can remember a few of them. With regular practice, you will be able to remember most of the common Excel shortcuts. Let’s now look at the Excel shortcuts cheat sheet, which you should know when working on Microsoft Excel. In this article, we have categorized 50 Excel shortcuts based on their operations. First, we will look at the workbook shortcut keys. 50 Excel Shortcuts That You Should Know in 2023 By Shruti M Last updated on May 29, 20231788344 50 Excel Shortcuts Key That You Should Know in 2023 Table of Contents What is Microsoft Excel? Need for Excel ShortcutsWorkbook Shortcut KeysCell Formatting Shortcut KeysRow and Column Formatting Shortcut KeysView More Microsoft Excel is extensively used across the globe to store and analyze data. Despite various new data analytics tools in the market, Excel remains the go-to product for working with data. It has numerous in-built features, which makes it easier for you to organize your data. The shortcut keys in Excel help you work on your data in a jiffy. In this article, we’ll be discussing the various Excel shortcuts. These keyboard shortcuts are used to perform tasks faster and effectively. Have a look at the video below that explains worksheet related shortcuts, row and column shortcuts, and pivot table shortcut keys. What is Microsoft Excel? Although many of you are already aware of Excel, let’s have a small introduction anyways. Microsoft Excel is an application developed by Microsoft that is used to record, analyze, and visualize data. Excel, a spreadsheet application, was developed by Microsoft in 1985. excel Fig: Microsoft Excel Spreadsheet Data in Excel is in the form of rows and columns. Excel is commonly used to record and analyze data, perform mathematical operations, and visualize structured data in charts and graphs. Finally, another important application of Excel is that it helps in automating tasks through excel macros. To perform the tasks mentioned above quickly, Exce

1. COMPREHENSIVE
Excel Tutorial 3
Working with Formulas
and Functions

2. Objectives
• Copy formulas
• Build formulas containing relative, absolute, and
mixed references
• Review function syntax
• Insert a function with the Insert Function dialog
box
• Search for a function
• Type a function directly in a cell
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3. Objectives
• Use AutoFill to fill in a formula and complete a
series
• Enter the IF logical function
• Insert the date with the TODAY function
• Calculate monthly mortgage payments with the
PMT financial function
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4. Using Relative References
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5. Using Absolute References
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6. Using Mixed References
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7. Entering Relative, Absolute, and Mixed
References
• To enter a relative reference, type the cell reference as it appears
in the worksheet. For example, enter B2 for cell B2
• To enter an absolute reference, type $ (a dollar sign) before both
the row and column references. For example, enter $B$2
• To enter a mixed reference, type $ before either the row or
column reference. For example, enter $B2 or B$2
or
• Select the cell reference you want to change
• Press the F4 key to cycle the reference from relative to absolute
to mixed and then back to relative
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8. Understanding Function Syntax
• Every function has to follow a set of rules, or
syntax, which specifies how the function should
be written
– Arguments
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9. Understanding Function Syntax
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10. Inserting a Function
• Click the Formulas tab on the Ribbon
• To insert a function from a specific category, click the
appropriate category button in the Function Library
group. To search for a function, click the Insert Function
button in the Function Library group, enter a description
of the function, and then click the Go button
• Select the appropriate function from the list of
functions
• Enter the argument values in the Function Arguments
dialog box, and then click the OK button
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11. Inserting a Function
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12. Inserting a Function
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13. Typing a Function
• As you begin to type a function name within a
formula, a list of functions that begin with the
letters you typed appears
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14. Working with AutoFill
• AutoFill copies content and formats from a cell or range into an
adjacent cell or range
• Select the cell or range that contains the formula or formulas you
want to copy
• Drag the fill handle in the direction you want to copy the
formula(s) and then release the mouse button
• To copy only the formats or only the formulas, click the AutoFill
Options button and select the appropriate option
or
• Select the cell or range that contains the formula or formulas you
want to copy
• In the Editing group on the Home tab, click the Fill button
• Select the appropriate fill direction and fill type (or click Series,
enter the desired fill series options, and then click the OK button)
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15. Working with AutoFill
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16. Using the AutoFill Options Button
• By default, AutoFill copies both the formulas and
the formats of the original range to the selected
range
• You can specify what is copied by using the
AutoFill Options button that appears after you
release the mouse button
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17. Filling a Series
• AutoFill can also be used to create a series of
numbers, dates, or text based on a pattern
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18. Filling a Series
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19. Creating a Series with AutoFill
• Enter the first few values of the series into a range
• Select the range, and then drag the fill handle of the
selected range over the cells you want to fill
or
• Enter the first few values of the series into a range
• Select the entire range into which you want to extend
the series
• In the Editing group on the Home tab, click the Fill
button, and then click Down, Right, Up, Left, Series, or
Justify to set the direction you want to extend the series
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20. Working with Logical Functions
• A logical function is a function that works with
values that are either true or false
• The IF function is a logical function that returns
one value if the statement is true and returns a
different value if the statement is false
• IF(logical_test, value_if_true, [value_if_false])
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21. Working with Logical Functions
• A comparison operator is a symbol that indicates
the relationship between two values
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22. Working with Logical Functions
• =IF(A1="YES", "DONE", "RESTART")
• =IF(A1="MAXIMUM", MAX(B1:B10),
MIN(B1:B10))
• =IF(D33>0, $K$10, 0)
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23. Working with Logical Functions
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24. Working with Date Functions
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25. Working with Financial Functions
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26. Using the PMT Function to Determine
a Monthly Loan Payment
• For loan or investment calculations, you need to
know the following information:
– The annual interest rate
– The payment period, or how often payments are due
and interest is compounded
– The length of the loan in terms of the number of
payment periods
– The amount being borrowed or invested
• PMT(rate, nper, pv, [fv=0] [type=0])
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27. Using the PMT Function to Determine
a Monthly Loan Payment
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28. Using the PMT Function to Determine
a Monthly Loan Payment
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