This presentation is on leveraging Enterprise Architecture Governance and Project Portfolio Management Best Practices to: Accelerate project execution Manage project and architecture inter-dependencies Deliver realised value Improve Enterprise and PMO collaboration

1. Making Technology Work for
You!
Series 2 of 2
Enterprise Architecture &
Project Portfolio Management
Translation to Execution

2. Translation to Execution
Delivering
Excellence
1
1
Shared Industry
Challenges
2
Industry
Response
3 Best Practices
4 Devise a Plan

3. 2
Shared Industry Challenges
The challenge is to demonstrate the Perceived
Value and Cost of IT.
The resolution is to optimize the value of IT by
translating business value into execution.

4. 3
Shared Industry Challenges
Industry analysts predict the biggest challenges the
EA and PPM share;
• Refine your value propositions
• Better translate business and technology
strategies into execution
• Increase your understanding
of business value
• Link the desired outcomes to the
delivered outcomes

5. 4
Shared Industry Challenges
IT will retain and centralize EA teams that are
perceived as being immediately valuable and will
jettison the rest of EA functions into IT.
The focus will be on the Business and Information
layers in the Architecture domain stack because this
is where EA has the most impact on the bottom line.

6. 5
Shared Industry Challenges
For the PMO, the focus is on maturing strategic
capabilities and implementing a more robust
investment portfolio.
Increase knowledge of Business and Information
Architecture.
Deliver pragmatic and immediate benefits.

7. 6
Shared Industry Challenges
IT’s FUTURE IS CREATED BY
WHAT WE DO {TODAY}
NOT TOMORROW

8. Industry Response
Portfolio and
Resource
Management
Capability and
Technology
Management
Strategy and
Investments
Products
Applications
and Services
Projects
Technology
Business
Capabilities
Independent solutions or Integrated into one portfolio.
Integrated Strategic Planning and Execution
Optimize
Your
Resources
PPM EA

9. Industry Response
.
Enterprise Architecture guides Technology
investments – navigates the enterprise forward
towards the desired target state.
Project and Portfolio Management drives the
enterprise strategically forward - executing projects
to establish the target state.

10. 9
Industry Response- System Integration
Business
PMO EA
EA supports
the Business
PMO supports
the Business

11. Industry Response – System Intergation
Soft skills and Business understanding
Complete project metadata
Rudimentary inventory of IT assets and services
Lack technical knowledge of business information
architectures.
Inconsistent data and vocabulary to the business
Lack soft skills
Limited project metadata collected to begin to
understand transformation
Complete inventory of business and IT assets
related across multiple portfolios
Technical knowledge of business and information
architectures
Inconsistent data and vocabulary to the business
PPM
(PMO)
EA

12. 11
Industry Response – System Intergation
PPM
EAMS
Business
Successful companies are
beginning to integrate their
systems.
Shuffling stewarded data
back and forth between
systems.

13. 12
Industry Response- System Integration
Extend and integrate systems for a 360°view of
Project and Architecture metadata
Extend EAMS to fully
enable the execution of
project data and apply
to applications
Extend PPM dimensions
to include business
capabilities and risk
• Common language/taxonomy - establish consistency.
• Leverage system of record data and metrics to improve
portfolio decisions, analysis & execution.
• Support integrated bi-directional use cases e.g., compliance,
impact analysis, financial, and demand management

14. 13
Industry Response – System Integration
Establish Integrated Premise – Systems of Record
Compliance
PPM EAMS

15. 14
Best Practices
Integrating PPM and EAM systems and best practices
will yield improved data and business outcomes

16. 15
Best Practice
Improve project selection decisions
• Prioritize by determining which future
business capability is supported and align
with strategy and architectures.
Improve strategic leverage of technology
• Leverage technologies by linking to business
outcomes.
Increase business value delivery
• Reuse of reference models, patterns and
technical standards (assets).
Build a Case for Integration – Focused on Business
Value Outcomes

17. 16
Best Practice
• Proposed Project/Business Cases
• Project Dependencies Report
• Project Fulfillment of EA Requirements
• PPM/EA Governance Process
• Project Design Reviews
• PPM Training for EA staff
Ensure PPM Provides Key Deliverables to EA

18. 17
Best Practice
Actionable and Diagnostic Deliverables;
• Enterprise context
• Collaborative new project or project
change proposals:
• Project architectural assessments
• EA road maps
• Project Waivers
• EA training for PPM staff
Ensure EA Provides Key Deliverables to PPM

19. 18
Devise an Integration Plan
In the short term –
• Build relationships across the disciplines.
• Secure C-level sponsor support for the integration.
• Identify and focus on common ground.
• Build the case using the benefits we’ve discussed like
Project Architecture and Architecture Consults
• Cross-train teams to build understanding and enable more-
informed working relationships.
In the long term - Define data points in the
EA and PPM systems and processes
where reviews, interfaces and artifact
handoffs should occur to enable
integration.

20. 19
Conclusion
EA and PPM Integration - Translation to Execution
The latest global Gartner EA research study indicated a
significant difference in EA and PPM integration by country,
with the U.S. lagging the rest of the world.
Those that have already integrated or partially integrated
include:
U.S.: 44.4% Brazil: 61.7% U.K.: 64.4%

21. Jean Gehring
.Senior advisor in IT
Transformation
Services for
fortune 500 and
fast growth
companies
Partnering with a
network of industry
experts brings
unique strengths to
clients transforming
their IT capabilities
into actionable and
sustainable
operations
jeangehring@gmail.com
Reston, Virginia
Enterprise Architecture • IT Portfolio Management • Governance