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Examples of Lean Reports and Visibility EladAmit September 2010
Cumulative Flow Diagram (a.k.a. CFD) Purpose:Visually depict our work queues and completion trends to allow us to find and fix bottlenecks as well as predict completion velocity
Cumulative Flow Diagram (a.k.a. CFD) End Report: Stacked area chart showing per stage, the total estimate for the items in that stage Y-axis total estimate of items X-axis Time (tick per day)
Cumulative Flow Diagram (a.k.a. CFD) Example (Day 13): Backlog – 5 Selected – 1 Develop Ongoing – 2 Develop Done – 1 Deploy – 1 Live - 4
Cumulative Flow Diagram (a.k.a. CFD) Filters: Work item type (e.g. requirement, task, defect)Only one type due to different stages per typeNote: in case of requirement, need to aggregate the estimates from the tasks Date range Customer Assignee Severity Priority Etc...(preferably have the ability to filter on any attribute of the selected work item type)
Process Control Chart Purpose:Identify outliers in our process to focus improvement initiatives and reduce special cause variation
Process Control Chart End Report: A dot on the chart is a work item which finished on that date. Ex: the dot at the end of the arrow was finished on November 20th and took 20 days to complete Y-axis Actual chronological time it took an item X-axis Time (tick per day)
Process Control Chart End Report: The upper control limit (mean +3 std.dev.) Outliers (anything above the upper control limit) clearly marked The mean cycle time for all of the items in the report The lower control limit (mean -3 std.dev.)
Process Control Chart Parameters: What portion of the process we want to measure the cycle time for (e.g. from defined to development done, from start of development to testing) Item Filters: Work item type (e.g. requirement, task, defect)Only one type due to different stages per type Date range Customer Assignee Severity Priority Etc...(preferably have the ability to filter on any attribute of the selected work item type)
Process Control Chart RebasingNeed to allow rebasing of mean, upper and lower control limits to allow the chart to account for changes (e.g. more employees, changes in development processes) Rebasing points due to changes
Average Cycle Time Purpose:Identify trends in our delivery velocity
Process Control Chart End Report: Line chart with average cycle time per day Y-axis Average cycle time for all items finished on said day X-axis Time (tick per day)
Process Control Chart Parameters: What portion of the process we want to measure the cycle time for (e.g. from defined to development done, from start of development to testing) Item Filters: Work item type (e.g. requirement, task, defect)Only one type due to different stages per type Date range Customer Assignee Severity Priority Etc...(preferably have the ability to filter on any attribute of the selected work item type)
Thank You and Good Luck 

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Elad Amit - Examples of Lean Reports and Visibility

  • 1. Examples of Lean Reports and Visibility EladAmit September 2010
  • 2. Cumulative Flow Diagram (a.k.a. CFD) Purpose:Visually depict our work queues and completion trends to allow us to find and fix bottlenecks as well as predict completion velocity
  • 3. Cumulative Flow Diagram (a.k.a. CFD) End Report: Stacked area chart showing per stage, the total estimate for the items in that stage Y-axis total estimate of items X-axis Time (tick per day)
  • 4. Cumulative Flow Diagram (a.k.a. CFD) Example (Day 13): Backlog – 5 Selected – 1 Develop Ongoing – 2 Develop Done – 1 Deploy – 1 Live - 4
  • 5. Cumulative Flow Diagram (a.k.a. CFD) Filters: Work item type (e.g. requirement, task, defect)Only one type due to different stages per typeNote: in case of requirement, need to aggregate the estimates from the tasks Date range Customer Assignee Severity Priority Etc...(preferably have the ability to filter on any attribute of the selected work item type)
  • 6. Process Control Chart Purpose:Identify outliers in our process to focus improvement initiatives and reduce special cause variation
  • 7. Process Control Chart End Report: A dot on the chart is a work item which finished on that date. Ex: the dot at the end of the arrow was finished on November 20th and took 20 days to complete Y-axis Actual chronological time it took an item X-axis Time (tick per day)
  • 8. Process Control Chart End Report: The upper control limit (mean +3 std.dev.) Outliers (anything above the upper control limit) clearly marked The mean cycle time for all of the items in the report The lower control limit (mean -3 std.dev.)
  • 9. Process Control Chart Parameters: What portion of the process we want to measure the cycle time for (e.g. from defined to development done, from start of development to testing) Item Filters: Work item type (e.g. requirement, task, defect)Only one type due to different stages per type Date range Customer Assignee Severity Priority Etc...(preferably have the ability to filter on any attribute of the selected work item type)
  • 10. Process Control Chart RebasingNeed to allow rebasing of mean, upper and lower control limits to allow the chart to account for changes (e.g. more employees, changes in development processes) Rebasing points due to changes
  • 11. Average Cycle Time Purpose:Identify trends in our delivery velocity
  • 12. Process Control Chart End Report: Line chart with average cycle time per day Y-axis Average cycle time for all items finished on said day X-axis Time (tick per day)
  • 13. Process Control Chart Parameters: What portion of the process we want to measure the cycle time for (e.g. from defined to development done, from start of development to testing) Item Filters: Work item type (e.g. requirement, task, defect)Only one type due to different stages per type Date range Customer Assignee Severity Priority Etc...(preferably have the ability to filter on any attribute of the selected work item type)
  • 14. Thank You and Good Luck 