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GOVERNMENT OF JAMAICA
ELECTRONIC PROCUREMENT
PLATFORM
WWW.GOJEP.GOV.JM
• Project Background1
• Status and Timelines2
• Modules Review3
• Key System Features4
• Live Demonstration5
• Q&A6
Agenda
Project Background
 Readiness Assessment for e-GP adoption
 Conducted 2005-2007
 Findings
 Jamaica ready for e-GP
 Projected annual 2% savings on total procurement
 Key Recommendations
 Phase 1: e-Tendering & Contract Management
 Phase 2: Purchasing (e-Catalogue) module
 Phase 3: Business Intelligence – reporting module
 Operate all modules (including registration) through a single
Portal
 Develop a Supplier activation strategy
Status and Timelines
Go-Live Pilot Roll-out Phase 2
July 2015 - Go-Live
target achieved.
July – Dec 2015 –
Pilot in 5 MDAs
Jan 2016 – Mar 2017
MDAs’ On-boarding.
Oct2016 – Dec 2018
Startup Oct 2016
Commence Pilot in
July 2017
eTendering & Contract Management eCatalogue
E-Tendering Module
Supplier Registration & Ac. Management
 NCC credentials maintained in system
 Ability to add multiple Supplier Bid Officers
 Integrated TRN & TCC Validation.
Automatic Alerts of new Tender
Opportunities.
Tender Document Download and Bid
Submission / Upload.
Access to clarifications and documents.
4
E-Purchasing Module
Facilitate the procurement of standard
goods and services that are of low value
and high volume.
Suppliers will upload and maintain their
product catalog and prices in the system.
Integration with Framework Agreements.
Mid 2017 Go-Live:
 Pilot with Pharmaceuticals, Medical Consumables sector.
 Other sectors to follow: Stationery, Personal computers etc.
5
Business Intelligence Reporting
Module
To provide for End User Customized – On-
Demand Reporting and data Analytics of
Procurement transactions.
2018 Implementation timeframe.
 Procurement Data Analytics and
Reporting will also be extended to the
Public.
6
Expected Benefits
Standardization of the Procurement Process
Easy access to information
Leveraging of Framework Agreements
Procurements only through use of
integrated APP feature
Compliance with Procurement Laws &
Regulations
Greater efficiency in the Procurement
Process
Expected Cost & Time Savings
Key System Features
Suppliers Procuring
Entities
Regulators &
Policy Office
• Single
Procurement Db
• Standard
Classification
(CPV)
• Audit access on
all procurement
activities
• Online Annual
Procurement
Plan
Management
• Tender
Management
• Framework
Agreement
• Self registration
• Automatic alerts
• Electronic
collaboration
• Electronic bid
submission
Live Demonstration
Thank You

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E-Goverment Procurement Presentation - MoFPS

  • 1. GOVERNMENT OF JAMAICA ELECTRONIC PROCUREMENT PLATFORM WWW.GOJEP.GOV.JM
  • 2. • Project Background1 • Status and Timelines2 • Modules Review3 • Key System Features4 • Live Demonstration5 • Q&A6 Agenda
  • 3. Project Background  Readiness Assessment for e-GP adoption  Conducted 2005-2007  Findings  Jamaica ready for e-GP  Projected annual 2% savings on total procurement  Key Recommendations  Phase 1: e-Tendering & Contract Management  Phase 2: Purchasing (e-Catalogue) module  Phase 3: Business Intelligence – reporting module  Operate all modules (including registration) through a single Portal  Develop a Supplier activation strategy
  • 4. Status and Timelines Go-Live Pilot Roll-out Phase 2 July 2015 - Go-Live target achieved. July – Dec 2015 – Pilot in 5 MDAs Jan 2016 – Mar 2017 MDAs’ On-boarding. Oct2016 – Dec 2018 Startup Oct 2016 Commence Pilot in July 2017 eTendering & Contract Management eCatalogue
  • 5. E-Tendering Module Supplier Registration & Ac. Management  NCC credentials maintained in system  Ability to add multiple Supplier Bid Officers  Integrated TRN & TCC Validation. Automatic Alerts of new Tender Opportunities. Tender Document Download and Bid Submission / Upload. Access to clarifications and documents. 4
  • 6. E-Purchasing Module Facilitate the procurement of standard goods and services that are of low value and high volume. Suppliers will upload and maintain their product catalog and prices in the system. Integration with Framework Agreements. Mid 2017 Go-Live:  Pilot with Pharmaceuticals, Medical Consumables sector.  Other sectors to follow: Stationery, Personal computers etc. 5
  • 7. Business Intelligence Reporting Module To provide for End User Customized – On- Demand Reporting and data Analytics of Procurement transactions. 2018 Implementation timeframe.  Procurement Data Analytics and Reporting will also be extended to the Public. 6
  • 8. Expected Benefits Standardization of the Procurement Process Easy access to information Leveraging of Framework Agreements Procurements only through use of integrated APP feature Compliance with Procurement Laws & Regulations Greater efficiency in the Procurement Process Expected Cost & Time Savings
  • 9. Key System Features Suppliers Procuring Entities Regulators & Policy Office • Single Procurement Db • Standard Classification (CPV) • Audit access on all procurement activities • Online Annual Procurement Plan Management • Tender Management • Framework Agreement • Self registration • Automatic alerts • Electronic collaboration • Electronic bid submission