The Dnaagdawenmag Binnoojiiyag Child & Family Services is seeking an Executive Assistant to provide administrative support to the Executive Director. The Executive Assistant will be responsible for secretarial duties like scheduling meetings, taking minutes, and word processing documents. They will also assist with governance activities such as coordinating board and committee meetings. In addition, the Executive Assistant may perform other duties as assigned. Preferred qualifications include a business college diploma, 2 years of secretarial experience, computer skills, and knowledge of First Nations communities and social services.

1. Dnaagdawenmag Binnoojiiyag
Child & Family Services
517 Hiawatha Line
Hiawatha First Nation, ON
K9J 0E6
Employment Opportunity
Executive Assistant
Purpose of the Position:
Reporting to the Executive Director, the Executive Assistant assists the Executive Director in executing
her/his overall responsibility for the day to day organization, planning, direction and operation of
DBCFS including policy and program development, program management and administration, service
planning, community relations, for supervision of the office coordinator and for any other duties that
may be assigned by the Executive Director.
Responsibilities:
1. Secretarial Support
• Develops and maintains a filing system for the Executive Director;
 Places, receives and screens phone calls for the Executive Director;
 Schedules and coordinates appointments and meetings for the Executive Director;
 Arranges for meeting facilities, hotel accommodations, land and air transportation bookings
for the Executive Director;
 Assists in preparing staff work schedules as requested;
 Provides confidential secretarial services to the Executive Director
 Provides word processing for the Executive Director; internal and external correspondence,
budget, schedules, work plans, charts, reports, and other documents;
2. Governance/Committee Support
 Schedules and coordinates Board and committee meetings with committee members, staff,
resources and the Executive Director;
 Prepares the agenda for Board and committee meetings;
 Sends the agenda and written notice to Board and committee members of up-coming
meetings, with a follow-up and reminders by phone call; keeps the Executive Director
informed of expected attendance to ensure minimum attendance of a quorum;
 Arranges for meeting facilities, hotel accommodations and land and air transportation
bookings as required by committee;
 Prepares and copies materials, arranges for refreshments and meals, sets up the room with
audio-visual equipment and flip charts, and tends to other requirements of meetings of
committees;
 Ensures resource materials required by the Board and committee members are available at
meetings, such as by-laws, policies, extra copies of minutes, and materials sent out in
advance or other documents pertaining to the agenda;
 Attends, records and drafts minutes of all Board and Executive Committee meetings for
approval of the Executive Director;
 Develops and maintains a filing systems for paper files for each committee;
 Keeps an up-to-date binder for each committee containing minutes, policies, terms of
reference, committee members and other relevant information;

2. 3. Other Duties
 Performs other duties as assigned by the Executive Director.
Preferred Requirements
• Community College Diploma in Business
 2 years experience in secretarial work of a progressively more responsible nature
 A minimum of 2 years experience in computer-based word processing;
 Individual must be bondable;
 Provide an acceptable CPIC with VPSS;
Knowledge Requirements
• Demonstrated ability to establish and maintain paper and electronic filing system;
 Demonstrated knowledge of English grammar, spelling and composition;
 Familiarity with operation of a variety of office equipment;
 Strong organizational skills to facilitate the work of the Executive Director and various
committees;
• Knowledge of the social and political framework of First Nations communities, including
their tribal and regional agencies and associations;
• Knowledge of the social and political framework of First Nations communities, including
their tribal and regional agencies and associations;
 Knowledge of Canada’s Labour Code and the Employment Standards Act;
• Be familiar with existing Service Delivery policies and procedures as well as relevant
DBCFS Financial Management and HR Policies; (re: funded areas of service);
• Be knowledgeable about the cultures and the significant characteristics of the social
structures of the DBCFS First Nations;
• Knowledge of the range of methods and techniques that are employed in social work
practice with children and families.
Ability Requirements
The successful applicant(s) will demonstrate ability to:
• Relate effectively to and supervise staff as a diplomatic and flexible team player;
• Work effectively with the management and staff of other programs/agencies;
• Able to support the process of planning, monitoring and evaluating programs;
• Communicate effectively in writing and verbally.
Closing Date: Tuesday June 24th
, 2013, 4 pm.
Only those selected will be contacted for an interview.
Please send cover letter, resume and 3 work related references to:
Diane Curwin, HR/Finance Manager
Dnaagdawenmag Binnoojiiyag Child & Family Services,
517 Hiawatha Line,
Hiawatha First Nation, ON
K9J 0E6
Fax: 705-295-7137
Email: careers@binnoojiiyag.ca
Notes:
1. Persons of Aboriginal ancestry and members of DBCFS First Nations are encouraged to apply.
2. Positions are contingent on fiscal funding.