1. ROSE MBURU
TEL: 0735580018/0722874198
Email: rmmburu1@gmail.com
Summary of Qualifications
• Strategic, results-driven leader and a team worker with over 6 years of experience with proven
ability to develop new systems, spearhead change, conceptualize and execute innovative, sustainable
initiatives.
PROFESSIONAL EXPERIENCE
Program Administrator, International Maize and Wheat Improvement Center (CIMMYT), February
2013 to Date
• Coordinates the program procurement committee and reviews tenders, requisitions and
procurement requests to ensure they are within budgets and complies with donor requirements;
• Take lead in developing and review of standard procedures to ensure efficient and effective office
operation;
• Actively participated in standardizing request for proposals that have been incorporated by the
organization as part of the procedures useful for developing and reviewing existing and new
contracts with vendors, office suppliers, insurance companies and transport companies. This has
improved the efficiency of office operation and ultimately safeguarded the organization from
unnecessary audit queries arising from questionable procurement and lack of supporting
documentations;
• Review and seek approvals for contracts of program consultants, visiting scientists and student as
well as processing and reviewing their payment where applicable;
• Developing and reviewing partners sub grants to ensure compliance with donor regulations and
organizations requirements;
• Participate in development of project work plans, preparation and finalization of budget
performance reports, analysing variances between approved program budgets and actual
expenditures;
• Take lead in coordination of recruitment, preparing job descriptions, developing orientation package
for new staff as well as overseeing international staff relocation and settlement;
• Developing, fostering and supporting relationships with stakeholders, sub grantees, donors ,
students and consultants;
• Taking lead in developing and updating HR and administration manuals including work flow
processes to increase efficiency across the programs;
• Maintaining the work structure by updating job requirements and job descriptions for all positions;
• Review, process and manage approvals for international staff home leave request, vacation, monthly
activity reports and coordinate their travel to home base;
• In consultations with project leaders and project administrators, prepare and review project budgets
and burn rates and recommend budget revisions where necessary.
• Working closely with administrative staff and project administrators to oversee that program
administrative functions and support runs efficiently and effectively.
Program Manager, University of Maryland, 2008 to Jan 2013
Responsible for day to day program administration, support program director in generating programmatic
and financial reports for submission to the donor and provide regular feedback on project progress to
stakeholders and key actors.

2. Project Implementation and Monitoring
• Support the technical teams in developing work plans specific to laboratory, maternal new born and
child health (MNCH), community based services, supply chain and continuous improvement
components and monitoring execution of the work plans;
• Participate in dashboard and end of program reviews and evaluations in line with the organizational
policy;
• Coordinating and oversee grant trainings for implementing partners across Kenya;
• Review of budget allocations including burn rates and ultimately making timely recommendations to
project directors for effective decision making;
• Interpret and analyzed grant documentation to ensure closeout documentation are submitted in
compliance with the terms and condition of the award;
• Evaluated and analyzed the status of inactive grants to determine necessary steps to facilitate
closeout;
• Coordinate and participate in training and documenting lessons learnt for dissemination to the
technical teams;
• Coordinating the program calendar and communicate program needs to internal and external
stakeholders;
• In consultation with project director, regularly make site visits to track project progress and provide
oversight of the program.
Program Administration
• Review travel authorizations , travel advances for staff, accommodation and travel documents as
well as briefing international visitors;
• Provide or ensure that others provide background information for meetings; research and/or
prepare materials for meetings and presentations; compile reference material as needed;
• Oversee, coordinate and organize high-level seminars and technical meetings that are often off-site
or international;
• Coordinate local and international travels for project staff and project visitors with emphasizes on
staff and visitors security as well as offering orientation;
• Coordinate and oversee project vendors contracts, ensuring proper documentation, quality and
completeness of orders ;
• Prepare and submit program related requests, subscriptions, reimbursements/expense reports and
other related internal documentation;
• In consultation with finance team, review monthly financial reports highlighting accrued expenses
versus scheduled payment and highlight discrepancies;
• Control and verify all travel advances against receipts and bank transfer receipts in an effort to
ensure compliance with USG rules and regulations as well as company laid down rules and
procedures;
• Follow up for funds disbursed from the program to staff and ensure correctness of information on
liquidation documents for audit purposes and compliance;
• Review grantee program and financial reports and completeness of work plans as well as compliance
with donor funding regulations.
EDUATION & QUALIFICATIONS
• Masters of Business Administration, United States International University – USIU University
• Bachelor of Business Administration – Human Resources Management, Kenya Methodist University
PROFESSIONAL TRAINING
• Procurement rules as defined by USG Rules and Regulations
• Report writing and communication by British Council
• Grant Management training

3. • VAT & duty exemption for NGOs
• Human Resources key concepts & practices
• Management Skills training by KPMG
• Project Management by LINGOs
Computer Qualifications
Microsoft Office, QuickBooks
Internet/Emails
Ms-Outlook
Ms-Project
HOBBIES & OTHER ACTIVITIES
Listening to music, Traveling, Making friends
REFEREES
Dr. Dan Makumbi Elizabeth Gitobu Mildred Khalumba
Senior Scientist Financial Advisor Administration Manager
CIMMYT University of Maryland-Kenya Programs CIMMYT
P.O. Box 1041-00621 NBI P.O. Box 495-00606 NBI Box 1041-00621 NBI
Tel. No. 0720596592 Tel: 0736501265 Tel: 0722 654 032
Email: dmakumbi@gmail.com Email:lizgitobu@gmail.com khalumba@yahoo.com