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DSS INSTRUCTOR
ORIENTATION
JANUARY 2013
PANEL:
 Jennifer Pryor, Training Coordinator
 Jay White, CEU Contact
 Annette Kelley, DSS, Division of Licensing Programs
 Dr. E. Ayn Welleford, Department of Gerontology Chair
AGENDA
1. Introductions
2. Responses from Providers: Fall Recap
3. Logistics
4. Items for Clarification
1. Certificates and licensing
2. VGEC
5. Changes for Spring
1. Pilot testing for dual topic training
2. CEGL
6. Additional Notes
WHAT PROVIDERS ARE SAYING
ISP
• “Best one since inception”
• “More detailed, and UAI was used
as a baseline as it should have”
Person-Centered Caring
• “Helped me be more aware of my
clients’ needs”
• “Look at each resident’s needs –
not grouping them”
Agitation and Aggression
• “That others that are in similar situations have
used different approaches and been
successful”
• “How mental illness (Depression) can take the
form of Dementia”
• “I know to put myself in [the client’s] place and
how to calm them down”
WHAT ARE YOU SAYING?
What do you get
out of teaching
these classes?
What have you found
to be the best strategy
for bringing the key
points home?
LOGISTICS: WHAT TO DO
ABOUT…
RemembertoconsultyourPolicy
andProcedureManual
first
ifyouareunsureaboutwhattodo.
Subs/Replacements
No Shows
Late Shows
Payment Status
On-Site Registration or
Unregistered Participant
Certificates
CEUs
The logistics of this job can
become quite overwhelming at
times...
What strategies can you
share with your fellow training
instructors that have worked
the best for you to ensure that
all of your paperwork tasks get
completed correctly?
CLARIFICATIONS
Certificates and licensing
• Certificates are given/sent to the participant only
• Participants are responsible for turning in their
own training hours to their licensing bodies, if
necessary
Virginia Geriatric Education Center (VGEC)
• Do not accept payment made out to VGEC
• The VGEC is no longer housed in VCU’s DoG
Are there any additional items that
need clarification?
CLARIFICATIONS
CHANGES FOR SPRING 2013
Dual Topic Training Pilot Test
• Nutritional Needs for Older Adults and Medication Safety
(March)
Continuing Education in Gerontological
Leadership (CEGL)
• A new program in continuing education for healthcare
professionals
• Designed for those already taking the DSS trainings to
support professional identity development
• Including distance learning options (Webinars)
• Very reasonably priced
• Forward all questions to agingstudies@vcu.edu
ADDITIONAL NOTES
Trainer Notes
• Hard copies will no longer be mailed out with box of materials
Draft Regulations for ALFs
• These regulations are not currently in effect
• Do not engage in discussions about the draft regs as they do not
apply to current facility operations
• You may simply state that regulations are subject to change at any
time, and providers should keep up to date by visiting the DSS
website
WRAP UP QUESTIONS
AND COMMENTS
Contact us
Jennifer Pryor – pryorjm@vcu.edu
Jay White – whitejt2@vcu.edu
Department of Gerontology
804-828-9060
www.sahp.vcu.edu/gerontology/
Department of Social Services
www.dss.virginia.gov/

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DSS instructor orientation jan13

  • 1. DSS INSTRUCTOR ORIENTATION JANUARY 2013 PANEL:  Jennifer Pryor, Training Coordinator  Jay White, CEU Contact  Annette Kelley, DSS, Division of Licensing Programs  Dr. E. Ayn Welleford, Department of Gerontology Chair
  • 2. AGENDA 1. Introductions 2. Responses from Providers: Fall Recap 3. Logistics 4. Items for Clarification 1. Certificates and licensing 2. VGEC 5. Changes for Spring 1. Pilot testing for dual topic training 2. CEGL 6. Additional Notes
  • 3. WHAT PROVIDERS ARE SAYING ISP • “Best one since inception” • “More detailed, and UAI was used as a baseline as it should have” Person-Centered Caring • “Helped me be more aware of my clients’ needs” • “Look at each resident’s needs – not grouping them” Agitation and Aggression • “That others that are in similar situations have used different approaches and been successful” • “How mental illness (Depression) can take the form of Dementia” • “I know to put myself in [the client’s] place and how to calm them down”
  • 4. WHAT ARE YOU SAYING? What do you get out of teaching these classes? What have you found to be the best strategy for bringing the key points home?
  • 5. LOGISTICS: WHAT TO DO ABOUT… RemembertoconsultyourPolicy andProcedureManual first ifyouareunsureaboutwhattodo. Subs/Replacements No Shows Late Shows Payment Status On-Site Registration or Unregistered Participant Certificates CEUs
  • 6. The logistics of this job can become quite overwhelming at times... What strategies can you share with your fellow training instructors that have worked the best for you to ensure that all of your paperwork tasks get completed correctly?
  • 7. CLARIFICATIONS Certificates and licensing • Certificates are given/sent to the participant only • Participants are responsible for turning in their own training hours to their licensing bodies, if necessary Virginia Geriatric Education Center (VGEC) • Do not accept payment made out to VGEC • The VGEC is no longer housed in VCU’s DoG
  • 8. Are there any additional items that need clarification? CLARIFICATIONS
  • 9. CHANGES FOR SPRING 2013 Dual Topic Training Pilot Test • Nutritional Needs for Older Adults and Medication Safety (March) Continuing Education in Gerontological Leadership (CEGL) • A new program in continuing education for healthcare professionals • Designed for those already taking the DSS trainings to support professional identity development • Including distance learning options (Webinars) • Very reasonably priced • Forward all questions to agingstudies@vcu.edu
  • 10. ADDITIONAL NOTES Trainer Notes • Hard copies will no longer be mailed out with box of materials Draft Regulations for ALFs • These regulations are not currently in effect • Do not engage in discussions about the draft regs as they do not apply to current facility operations • You may simply state that regulations are subject to change at any time, and providers should keep up to date by visiting the DSS website
  • 11. WRAP UP QUESTIONS AND COMMENTS Contact us Jennifer Pryor – pryorjm@vcu.edu Jay White – whitejt2@vcu.edu Department of Gerontology 804-828-9060 www.sahp.vcu.edu/gerontology/ Department of Social Services www.dss.virginia.gov/

Editor's Notes

  1. Now would be a good time to briefly discuss the Spring ISP -4 in February -4 in March (not secured yet, may need to be cancelled) Remind everything about the blackboard site to look for helpful information/create discussion boards with each other.
  2. Subs/Replacements – Anyone who is attending the training in place of someone else should sign in on the sign in sheet by crossing out the name of the person they are filling in for and writing their name underneath the crossed out name. Then they should sign next to their name indicating they were present. So if I, Jennifer Pryor, am attending the training in place of Jay White, I would find him on the sign in sheet, cross out his name and write my name underneath his. Then I would sign in the signature box. Please make sure these are legible, as I have to create certificates from these sign-in sheets. No Shows – Don’t worry about them. They didn’t show up, and I will know that because they will not have signed next to their name. Also, you will be sending their certificates back. Late Shows – Make sure they sign in. You can do this on a break. Remember to consult your P&P Manual for the restrictions regarding late comers. Payment status – Is indicated on the roster. If there is a “Yes” in the payment column, this means they paid by check. If there is a “No”, they registered by mail or fax, but payment has not been received. Those who register and pay online will have (cc paid) after their name. If someone has not paid, and would like to pay at the training, you may accept their check or money order and include it in your return folder. On-Site Registration/Unregistered participant – If someone shows up to the training who is not a substitute and is not on your roster, you must have them fill out one of the registration forms included in your packet prior to signing in on the sign in sheet. Again, if they show up a little late, you may take care of this paperwork over a break. Include these registration forms with payment in your return folder. Certificates – The certificates included in your box of materials are for those who have registered and paid by the time I mail out the box. Generally, you will have a certificate for each person who is pre-printed on the sign in sheet (unless payment was not received). Anyone else in attendance will receive their certificate by mail. CEUs – Collect the bottom portion of the CEU form along with a check or money order for $10 and include these in your return folder. Please make sure that the participant keeps the top portion because it includes the necessary information for retrieving their CEU transcript.
  3. Also, remember that certificates will not be given to those who arrive late, leave early, leave the training for a long duration (instructor should use best judgment).