This document summarizes an orientation for DSS instructors held in August 2015. The agenda included reviewing attendance rates and topics from Spring 2015, refreshing policies and procedures, discussing upcoming Fall 2015 topics, and providing updates. Spring 2015 attendance was best for ISP topics and in Abingdon, and worst for Emergency Preparedness and in Woodstock. The panel reviewed excused vs unexcused cancellations and consequences for non-compliance. Fall 2015 topics were announced. Plans for separate ALF and ADCC training online in 2016 and future ISP training were outlined. The orientation wrapped up with questions and contact information.

1. DSS Instructor Orientation
August 2015
PANEL:
Jennifer M. Pryor, MA, MS, LALFA, Training Coordinator
Jay White, MSG, CEU Contact, Content Development
Annette S. Kelley, MS, CSAC, VDSS, Division of Licensing Programs
E. Ayn Welleford, MSG, PhD, AGHEF, Chair, Dept. of Gerontology

2. AGENDA
AUGUST 2015
SPRING 2015
FALL 2015
OTHER UPDATES
 Policies and Procedures Refresher
 CEU Refresher
 HR/Payroll Information

3. SPRING 2015
FALL 2015
OTHER UPDATES
Topics
NEW!
AGENDA
AUGUST 2015

4. SPRING 2015
FALL 2015
OTHER UPDATES
 NAB Accreditation
 ISP
AGENDA
AUGUST 2015

5. WELCOME
Returning and New Instructors!
Sonya Barsness
Mary Beth Boyes
Enid Butler
Annette Clark
Ronda Greene
Shannon Marling
Carolyn Merriman
Toy Newcomb
Ellen Phipps
Debbie Preston
Margaret Vaccaro
Gail Ziemba

6. SPRING 2015
• ISP (Februaryish)
• Activities: Part II (March)
• Mental Health: Part II (April)
• Emergency Preparedness (May)
• ISP (June)
SPRING 2015
REVIEW

7. SPRING 2015LET’S GO AROUND THE TABLE:
SPRING 2015
REVIEW
1. What was the one thing that you
are most proud of this past
semester? And why?
2. What was the one thing that was
a challenge this past term? And
why?

8. Review Spring 2015
83%
89%
0% 20% 40% 60% 80% 100%
Spring
Summer
ATTENDANCE RATE BY SEMESTER
90%
73%
0%
20%
40%
60%
80%
100%
Best attendance rate by
topic was ISP
Worst attendance rate by
topic was Emergency
ATTENDANCE BY TOPIC
94%
Best overall
attendance
rate was
Abingdon
65%
Worst overall
attendance rate
was Woodstock
ATTENDANCE BY LOCATION

9. Refresher: Policy and Procedure
Frequent last-
minute training
cancellations and
rescheduling
impact our
professional image
in the community
and adds to our
program costs to
remedy each
occurrence.
Instructor
Call Outs
(P&P, V5)
“If, for some reason, you
are unable to make your
scheduled training during
your contract season,
you must contact
gerontology immediately”
“Excessive cancelations
will be calculated in your
annual instructor
evaluation.”

10. Refresher: Policy and Procedure
The following are some
examples of
cancellations may be
excused:
• Illnesses and hospitalizations
(must provide a doctor’s note)
• Unavoidable scheduling
conflicts where the instructor
notifies gerontology at least one
week prior to the scheduled
training
• Death in your immediate family
(e.g., parents, spouses, siblings,
children)
The following are some
examples of
cancellations that may
not be excused:
• Car broke down
• Laptop stopped working
• Avoidable scheduling conflicts
(e.g., appointments, meetings,
etc.)
If you have to call
out after office
hours, you must
immediately
contact
Jennifer Pryor at
(804) 497-9033.

11. Refresher: Policy and Procedure5.2.FailuretoComply
If you repeatedly fail to
comply with any items
outlined within your
employment contract
or within this document
the following
consequences may
apply:
Negative feedback on your
annual evaluation report.
Assignment of fewer training
opportunities.
Receive a reduction in your
payment per training.
Non-renewal of your contract.

12. Refresher: CEUs
Electronic CEUs are applied and paid for online
• Easy Peasy for you because you don’t have to collect
anything!
Hard Copy CEUs are applied and paid for at the
training (ideal)
• Less Peasy but still easy!
• Spot check for completeness, legibility, and of course a $10
check or money order!

13. Refresher: CEUs
Carolyn paid with a
check for the class,
and did not apply for
CEUs online
Derrick paid with a
credit card for the
class, and applied
for CEUs online

14. POP QUIZ!
Carolyn Wooten wants to apply for CEUs.
Do you give her a CEU form?
How do you know what to do?
Derrick Stultz wants to apply for CEUs.
Do you give him a CEU form?
YES
NO
CHECK THE
ROSTER!

15. HR/Payroll Information
Pay-periods at
VCU
• 10th – 24th
• 25th – 9th
Pay dates at VCU
• paid on 1st
• paid on 16th
Did you know…
You can check your pay stubs online?

16. Online Paystubs
1. www.my.vcu.edu
2. Log in with your eID and password (like Blackboard)
3. Click “Show Pay Stubs”
**Check here to see your pay stub at least 2 days prior to the pay date.
• If you see it, you will be paid on the pay date
• If you do not see it, contact Regina Kenny at rbkenny@vcu.edu
Click
Here

17. Fall 2015
September
• Mental Health
Part I: Mood
Disorders &
Anxiety
• Older Virginians
Mental Health
Month
October
• ISP
November
• Ethical Decision
Making: Skills for
Assessing Values,
Principles and
Person-Centered
Decision-Making
Related in a
Healthcare
Setting
• Brand New!!

18. PLEASE NOTE:
Our Hampton Training site has moved BACK to the Embassy
Suites on Coliseum Drive!

19. FALL 2015
Adult Day
Center-
specific
state-wide
training
Pilot project
for 2015-
2016
3 Saturdays
per semester
Fall
Locations:
Blacksburg,
Winchester,
Williamsburg
Fall Topic:
TBA

20. NAB
Accreditation Status: Application Withdrawn
Currently NAB’s focus is on accrediting programs
that place an emphasis on Nursing Home
Administration.
There may be an opportunity for NAB to add an
accreditation track specifically for Assisted Living
Administration, more details will become available
in November.
Future directions for NAB include accredited
programs placing an emphasis on skilled nursing,
assisted living, AND home and community based
services.
OTHER UPDATES
NAB

21. Separate Training
for ALF & ADCC
Online format
hosted on the DSS
Website
ETA: Spring 2016
Possible Limited
FTF training once a
year
OTHER UPDATES
The Future of ISP Training

22. The Future
1. What would you like to do better in the
upcoming term?
2. What help, if any, would you like to have
from the team?
3. Any innovative ideas you would dream/like
to bring into your work? (even if intangible
from a practical standpoint)
LET’S GO AROUND THE TABLE:

23. Wrap Up Questions & Comments
Jennifer Pryor – pryorjm@vcu.edu
Jay White – whitejt2@vcu.edu
Department of Gerontology
804-828-1565
http://www.sahp.vcu.edu/gerontology/
Department of Social Services
http://www.dss.virginia.gov/