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DSS instructor orientation Aug 2015
- 1. DSS Instructor Orientation August2015 PANEL: Jennifer M. Pryor, MA, MS, LALFA, Training Coordinator Jay White, MSG, CEU Contact, Content Development Annette S. Kelley, MS, CSAC, VDSS, Division of Licensing Programs E. Ayn Welleford, MSG, PhD, AGHEF, Chair, Dept. of Gerontology
- 2. AGENDA AUGUST 2015 SPRING 2015 FALL2015 OTHER UPDATES Policies and Procedures Refresher CEU Refresher HR/Payroll Information
- 3. SPRING 2015 FALL 2015 OTHERUPDATES Topics NEW! AGENDA AUGUST 2015
- 4. SPRING 2015 FALL 2015 OTHERUPDATES NAB Accreditation ISP AGENDA AUGUST 2015
- 5. WELCOME Returning and NewInstructors! Sonya Barsness Mary Beth Boyes Enid Butler Annette Clark Ronda Greene Shannon Marling Carolyn Merriman Toy Newcomb Ellen Phipps Debbie Preston Margaret Vaccaro Gail Ziemba
- 6. SPRING 2015 • ISP(Februaryish) • Activities: Part II (March) • Mental Health: Part II (April) • Emergency Preparedness (May) • ISP (June) SPRING 2015 REVIEW
- 7. SPRING 2015LET’S GOAROUND THE TABLE: SPRING 2015 REVIEW 1. What was the one thing that you are most proud of this past semester? And why? 2. What was the one thing that was a challenge this past term? And why?
- 8. Review Spring 2015 83% 89% 0%20% 40% 60% 80% 100% Spring Summer ATTENDANCE RATE BY SEMESTER 90% 73% 0% 20% 40% 60% 80% 100% Best attendance rate by topic was ISP Worst attendance rate by topic was Emergency ATTENDANCE BY TOPIC 94% Best overall attendance rate was Abingdon 65% Worst overall attendance rate was Woodstock ATTENDANCE BY LOCATION
- 9. Refresher: Policy andProcedure Frequent last- minute training cancellations and rescheduling impact our professional image in the community and adds to our program costs to remedy each occurrence. Instructor Call Outs (P&P, V5) “If, for some reason, you are unable to make your scheduled training during your contract season, you must contact gerontology immediately” “Excessive cancelations will be calculated in your annual instructor evaluation.”
- 10. Refresher: Policy andProcedure The following are some examples of cancellations may be excused: • Illnesses and hospitalizations (must provide a doctor’s note) • Unavoidable scheduling conflicts where the instructor notifies gerontology at least one week prior to the scheduled training • Death in your immediate family (e.g., parents, spouses, siblings, children) The following are some examples of cancellations that may not be excused: • Car broke down • Laptop stopped working • Avoidable scheduling conflicts (e.g., appointments, meetings, etc.) If you have to call out after office hours, you must immediately contact Jennifer Pryor at (804) 497-9033.
- 11. Refresher: Policy andProcedure5.2.FailuretoComply If you repeatedly fail to comply with any items outlined within your employment contract or within this document the following consequences may apply: Negative feedback on your annual evaluation report. Assignment of fewer training opportunities. Receive a reduction in your payment per training. Non-renewal of your contract.
- 12. Refresher: CEUs Electronic CEUsare applied and paid for online • Easy Peasy for you because you don’t have to collect anything! Hard Copy CEUs are applied and paid for at the training (ideal) • Less Peasy but still easy! • Spot check for completeness, legibility, and of course a $10 check or money order!
- 13. Refresher: CEUs Carolyn paidwith a check for the class, and did not apply for CEUs online Derrick paid with a credit card for the class, and applied for CEUs online
- 14. POP QUIZ! Carolyn Wootenwants to apply for CEUs. Do you give her a CEU form? How do you know what to do? Derrick Stultz wants to apply for CEUs. Do you give him a CEU form? YES NO CHECK THE ROSTER!
- 15. HR/Payroll Information Pay-periods at VCU •10th – 24th • 25th – 9th Pay dates at VCU • paid on 1st • paid on 16th Did you know… You can check your pay stubs online?
- 16. Online Paystubs 1. www.my.vcu.edu 2.Log in with your eID and password (like Blackboard) 3. Click “Show Pay Stubs” **Check here to see your pay stub at least 2 days prior to the pay date. • If you see it, you will be paid on the pay date • If you do not see it, contact Regina Kenny at rbkenny@vcu.edu Click Here
- 17. Fall 2015 September • MentalHealth Part I: Mood Disorders & Anxiety • Older Virginians Mental Health Month October • ISP November • Ethical Decision Making: Skills for Assessing Values, Principles and Person-Centered Decision-Making Related in a Healthcare Setting • Brand New!!
- 18. PLEASE NOTE: Our HamptonTraining site has moved BACK to the Embassy Suites on Coliseum Drive!
- 19. FALL 2015 Adult Day Center- specific state-wide training Pilotproject for 2015- 2016 3 Saturdays per semester Fall Locations: Blacksburg, Winchester, Williamsburg Fall Topic: TBA
- 20. NAB Accreditation Status: ApplicationWithdrawn Currently NAB’s focus is on accrediting programs that place an emphasis on Nursing Home Administration. There may be an opportunity for NAB to add an accreditation track specifically for Assisted Living Administration, more details will become available in November. Future directions for NAB include accredited programs placing an emphasis on skilled nursing, assisted living, AND home and community based services. OTHER UPDATES NAB
- 21. Separate Training for ALF& ADCC Online format hosted on the DSS Website ETA: Spring 2016 Possible Limited FTF training once a year OTHER UPDATES The Future of ISP Training
- 22. The Future 1. Whatwould you like to do better in the upcoming term? 2. What help, if any, would you like to have from the team? 3. Any innovative ideas you would dream/like to bring into your work? (even if intangible from a practical standpoint) LET’S GO AROUND THE TABLE:
- 23. Wrap Up Questions& Comments Jennifer Pryor – pryorjm@vcu.edu Jay White – whitejt2@vcu.edu Department of Gerontology 804-828-1565 http://www.sahp.vcu.edu/gerontology/ Department of Social Services http://www.dss.virginia.gov/
Editor's Notes
- #9 MH – had the best rating for “How does this program rate compared to others you’ve taken with other providers” Abingdon’s numbers are not only showing high attendance rates, but the numbers have grown to all double digits! The training with the fewest attendees was 15 which I think is excellent for that area given our history! Woodstock suffered from a couple of rescheduling unfortunately which may have played a large role in the attendance rate. Even though these rates look good for the most part, it’s important to keep in mind that we also need to look at how many people are coming to our trainings – and those numbers have been declining. Your role in this is to help market our future training offerings in class. Remind the providers if they haven’t signed up for the next training to do so. You have the brochure so that you can give them the topic and date of the next training in that area. Please make sure you’re doing this.
- #15 Animate Q&A so clicks reveal next answer or next question.